HomeMy WebLinkAboutBuilding Inspection Division Fiscal Year 2011 First Quarter Report.pdfPage | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Jason Shrauger, Fire Chief
Chuck Winn, Assistant City Manager
SUBJECT: Building Inspection 1st Quarter FY11 Update
July 1 – September 30, 2010
MEETING DATE: October 23, 2010
AGENDA ITEM TYPE: Action
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending September 30, 2010.
BACKGROUND: Because of the difficulties with estimating Building Inspection revenues
and workloads, we committed to make quarterly reports regarding revenues, staffing levels and
operating costs within the department.
The following sections represent the FY11, 1st Quarter.
A. REVENUES: Without an increase in current fees, we estimated receiving an average
revenue of approximately $65,700 per month. This estimate equals our estimated average
monthly expenditures for FY11.
In FY10, the monthly revenue average was $54,700 with actual monthly revenues ranging
between $33,250 and $87,500.
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Typically, the 1th quarter of the fiscal year is still part of the summer building season and the
average monthly revenues generally exceed our average monthly expenditures.
The total revenue for the 1st quarter of FY11 was $268,360.
First Quarter Monthly Revenues
July $60,882
August $89,360
September $118,118
Average Monthly Revenues: $89,453
B. EXPENDITURES:
Our total expenditures for the 1st Quarter of FY11 were $184,240.
Fourth Quarter Expenditures
July $69,110
August $57,623
September $57,507
Average Monthly Expenditures: $61,413
Building Division Revenue/Expenditure Comparison- Fiscal Years 2010 & 2011
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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C. CASH RESERVE: The Administrative rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY11 is $788,553.
At the beginning of this Fiscal Year the Building Inspection Fund Cash Reserve was
$543,091. At the end of the 1st quarter our Cash Reserve balance was $627,210 which is an
increase of $84,119 and represents about 80% of our FY2011 estimated Budget.
BUILDING PERMIT NUMBERS: There were a total of 2124 new permits during the 1st
Quarter FY11.
Note: of the 2124 new permits, 1456 were commercial and residential re-roofing permits.
FY11 Quarterly Permit Totals with Quarterly Averages to Date
Permit Type July,
August,
September
October,
November,
December
January,
February,
March
April,
May,
June
Total
Building 1618 1618
Plan Check 173 173
Electrical 148 148
Plumb/Mech 171 171
Fire Systems 8 8
Demolition 6 6
Total Permits 2124 2124
INSPECTION WORKLOAD: “Inspections per Inspector Day” has historically been used to
measure the workload of building inspectors. The accepted standard for inspections per inspector
day is 15.
Fiscal Year 2011 – 1stQTR
Inspections/Inspector Day
Standard 15
July 14.29
August
September
19.17
25.66
1st QTR average inspections per day 19.70
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STAFFING PLAN: At this time, the Building Division staff consists of the Chief Building
Official, 2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit
Coordinator and beginning September 20, 2010, 1 half time Permit Technician*.
*Note: At this time, the Permit Technician position is a temporary position.
The City of Bozeman Fire Chief serves as the Department Head for the Building Division.
Time spent in FY10 with division staff cross training paid off by giving us an extremely versatile
building division team. In addition to conducting building inspections, our Inspection Staff is
also helping with code enforcement, scheduling building inspections, and business license
inspections. Our Code Enforcement Staff is helping with building permit issuance, scheduling
inspections, coordinating division code enforcement efforts, business license inspections, and
building inspections as needed. Our Plan Review Staff is providing office support, helping with
code enforcement and building inspections and conducting commercial and residential plan
reviews.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenues for the 1st Quarter FY11 averaged $89,453/month
and totaled $268,360 for the quarter.
Our monthly expenditures for the quarter averaged $61,413/month and totaled $184,240 for the
quarter.
The Building Division Reserve Fund balance at the end of the 1st Quarter was $627,210 which
equals approximately 80% of our FY11 operating budget of $788,553.
Attachments: Building Division FY2011 First Quarter Report PowerPoint Handout
Report Compiled On: October 12, 2010
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