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HomeMy WebLinkAboutResolution 3665 Amend Community Alcohol Coalition scope, add sunset provision -. ...-.--....-.---..-...---------.----.. ___.._ .__u_. _.._... COMMISSION RESOLUTION NO. 3665 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE PURPOSE AND SCOPE OF THE COMMUNITY ALCOHOL COALITION AND ESTABLISHING A SUNSET PROVISION. WHEREAS, on the11 th day of August, 2003, the City Commission adopted Commission Resolution No. 3611 which created the Community Alcohol Coalition (Coalition); and WHEREAS, the Coalition has proposed an expansion of its purpose and scope to more accurately reflect and carry out its mission; and WHEREAS, the City Commission desires to review the work of all boards to insure the work is necessary and important to the community. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: Section 1 That the "Community Alcohol Coalition" shall consist of fifteen (15) members to be appointed by the City Commission. Members of the Coalition shall be appointed so that the membership shall be represented as follows: a. Three Hospitality Industry Representatives from any of the following areas, but only one per area identified: Bar or Tavern Owner/Manager; Restaurant Owner/Manager, Alcohol Distributor, Tavern Industry Association, Off-site Retail Sales, Hotel/Motel management (with alcohol on-site) b. Two members of law enforcement, one member to be from the Bozeman Police Department and the other selected from a list of interested candidates submitted by the Director of Public Safety which may include Gallatin County Sheriff's Officers, Montana Highway Patrol Officers, and Montana State University Police Officers c. Two Prevention Specialists d. A Montana State University-Bozeman student with an interest in health prevention (this position shall be appointed for a one year renewable term so long as the person remains qualified for this appointment) e. A Montana State University-Bozeman faculty or staff member f. A Bozeman Senior High student (this position shall be appointed for a one year renewable term so long as the person remains qualified for this appointment) g. A Bozeman School District Representative, who is not already involved in prevention issues but is involved in policy-making h. An Emergency Room Physician i. A local Business Person who is not in the hospitality industry j. A Neighborhood Association Representative k. An interested citizen who mayor may not qualify in another capacity Except for student members, members shall serve three (3) year staggered terms unless otherwise specifically noted, with terms to end on June 30. Each member may be reappointed without any limitation on the number of reappointments. Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining. At the time of first appointment, the Commission shall designate the initial term, splitting the appointments evenly between 1 year, 2 year and 3 year initial terms. All persons of legal age, with the exception of the High School student representative, are eligible for consideration within the above categories and may be appointed to the Coalition. A majority of the members shall be residents of the city. Members who do not live within the city limits shall have a tangible connection with the city by virtue of working in the city, or owning property in the city. Members shall serve without compensation for their time and services. One member of the City Commission shall be assigned as a liaison to the Coalition and may attend meetings of the Coalition, schedule permitting. An alternate from the Commission may also be appointed. This liaison member will act as a conduit between the Coalition and the City Commission and provide a contact for the Coalition. The City may assign one or more staff members to the Coalition. These staff members shall be ex-officio members without vote, but may serve as either advisors or as resources for the Coalition. These staff members may attend meetings of the Coalition, schedules permitting. Section 2 The purpose of the "Community Alcohol Coalition" shall be as follows: 1. To examine additional policy strategies for the health and safety of Bozeman residents to prevent underage and high risk drinking behaviors, and their associated impacts, and make appropriate recommendations to the Commission concerning these strategies. 2. To advise the Commission or staff as needed in regard to the policies and programs recommended by the BAPAC and endorsed by the City Commission, when they are implemented. 3. Upon the request of Coalition officers or the City Commission, shall review draft ordinances prepared to implement the policy and program recommendations of the BAPAC to ensure the drafts fulfill the intent of the original recommendations. 4. To work with City staff, elected officials, non-profit groups, neighborhood organizations, schools, and businesses to oversee, assist, and evaluate implementation of the ordinances. Implementation activities may include but not be limited to, program development, public information workshops, training sessions, events intended to increase public awareness of the public health and safety issues addressed by the ordinances, media relations, brochures, and educational materials. Section 3 For purposes of conducting business, a quorum shall consist of eight (8) voting members. Section 4 Upon appointment, the Coalition shall meet monthly or as determined necessary by the Coalition. - 2 - The first order of business at the first meeting shall be to select a Chair and a Secretary for the Coalition. The names of the Chair and the Secretary shall be forwarded immediately after the meeting to the Clerk of the City Commission. The Chair shall run the meetings. The Secretary shall take minutes of the meetings. Those minutes shall be typed and filed with the Clerk of the City Commission following the meeting at which the minutes are approved. An agenda shall be prepared by the Chair and Secretary, and published according to the requirements of state law prior to each meeting and all meetings shall be open to the public. The Coalition may break into small subgroups with specific tasks assigned. These subgroups may meet as necessary to carry out the specific task assigned. The subgroup may not have more than six (6) voting members of the Coalition. Reports of the subgroups shall be contained in the minutes of the Coalition as they are given. Section 5 During the last quarter of each odd-numbered year, the City Commission shall meet with the Coalition to review the activities of the Coalition and determine whether its work continues to be necessary and important to the health and safety of Bozeman residents. Should the work be deemed no longer necessary and important to the health and safety of the citizens of Bozeman, a vote shall be taken prior to the last meeting in December of said year to discontinue the Coalition. PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 15th day of March, ~ ---.. AND . CETRARO, Mayor ATTEST: ~~~ Clerk of the Commission - 3 - ------- -------------------- . . . - - .----.-.