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HomeMy WebLinkAboutResolution 4141 Budget Amendment for Story MansionResolution No. 4141 was approved on the Consent Agenda on January 12, 2009. After researehing it was diseovered that the original was not signed. The minutes approving this Resolution are attaehed to verify that it was indeed approved. Staey Ulmen -City Clerk r Commission Memorandum REPORT TO: Honorable Mayor and Commission Members FROM: Anna Rosenberry, Finance Director Chris Kukulski, City Manager SUBJECT: Budget Amendment for Story Mansion Construction Project Resolution No. 4141 MEETING DATE: January 12, 2009 RECOMMENDATION: Approve Resolution No. 4141 BACKGROUND: On December 8, 2008, the Commission approved award of the construction bids for renovations to the basement and first floor of the Story Mansion. At that time, they directed staff to bring back the necessary budget amendments transfer $391,222 from the General Fund to the Story Mansion Construction Fund, and to budget for the project expenditures totaling $1,342,062 in FY09. FISCAL EFFECTS: The effect of this amendment is to decrease cash in the General Fund by $391,222, increase cash in the Story Mansion Construction fund by $391,222, and to increase spending authority in the Story Mansion Construction Fund by $1,342,062. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, Anna Rosenberry, Finance Director Chris Kukulski, City Manager 64 COMMISSION RESOLUTION NO. 4141 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING COMMISSION RESOLUTION NO. 4121, APPROPRIATION RESOLUTION FOR FISAL YEAR 2008 -2009. WHEREAS, the City Commission did, on the 2nd day of September, 2008, after due and proper legal notice, adopt Commission Resolution No. 4121, Appropriation Resolution for the Fiscal Year ended June 30, 2009, and WHEREAS, on December 8, 2008, the City Commission did award construction bids for renovation of the Story Mansion, and direct staff to prepare the necessary budget amendments, and WHEREAS, The City Commission, on the 12 day of January, 2009 after due and proper legal notice, held a public hearing for consideration of amendments to Commission Resolution No. 4141. NOW, THEREFORE, BE IT RESOLVED by the Citv Commission of the City of Bozeman, Montana, to wit: Section 1 The City Commission of the City of Bozeman, Montana, does hereby authorize and appropriate transfers of cash for the budget units and purposes set forth below, in the amounts designated herein, as follows. Cash Transfer Total /Fund Transfer Cash from General Fund To the Story Mansion Construction Fund For Basement and 1 Floor Renovations $391,222.00 Section 2 These amendments shall add to the budget authority adopted in Commission Resolution No. 4121. Appropriation Authority Increase Increase appropriation authority in the Story Mansion Construction Fund for total project costs, as approved. For Basement and P Floor Renovations $1342,062.00 6� Section 3 Pursuant to Section 7 -6 -4030, M.C.A., this resolution, upon its passage, shall be in full force and effect on Julv 1, 2008. Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect. PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th day of January, 2009. KAAREN JACOBSON Mavor ATTEST: STACY ULMEN Citv Clerk APPROVED AS TO FORM: BOB PLANALP Interim City Attorney .. LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 12, 2009 The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, January 12, 2009. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, Finance Director Anna Rosenberry, Planning Director Andy Epple (after Executive Session), Interim City Attorney Bob Planalp, and City Clerk Stacy Ulmen. A. Call Executive Session to Order - 5:30 p.m.— Commission Room, City Hall, 121 North Rouse B. Executive Session - Litigation Strategy - 5:30 -6 p.m. This portion of the meeting was closed to the public to discuss litigation strategy. 0:00:03 C. Call Regular Meeting to Order — 6 p.m.— Commission Room, City Hall, 121 North Rouse Mayor Jacobson called the meeting to order at 6:22 p.m. 0:00:04 D. Pledge of Allegiance and a Moment of Silence 0:00:07 E. Changes to the Agenda Mayor Jacobson asked City Manager Chris Kuk -ulski if there were any changes to the agenda. 0:00:11 Chris Kukulski, City Manager Mr. Kukulski stated that there were no changes to the agenda. 0:00:14 F. Public Service Announcement 0:00:20 1. Parking on Snow Routes and Neighborhood E -mail Notification 0:00:34 John VanDelinder, Street Superintendent Mr. VanDelinder spoke regarding parking on snow routes and the neighborhood e -mail notification system. 0:02:10 2. Growth Policy Update ( Epple) 0:02:38 Andy Epple, Director of Planning Mr. Epple stated that the Planning Board has completed a draft Community Plan. He went over the public hearing processes and pointed out where copies are available. Minutes of the Bozeman City Commission, January 12, 2009 0.04:50 G. Minutes — December 1, 2008 0:04:57 Motion and Vote to approve the Minutes from December 1st, (2008). It was moved by Cr. Rupp, seconded by Cr. Becker to approve the Minutes from December 1st, (2008). Those voting Ave being Crs. Rupp, Becker, Krauss, Bryson, and Mayor Jacobson. Those voting No being none. The motion passed 5 -0. 0:05:12 H. Consent 1. Authorize Payment of Claims (LaMeres) 2. Authorize Directing Staff to Partner with Gallatin County and Human Resource Development Council (HRDC) on a Housing and Urban Development (HUD) Neighborhood Stabilization Program Grant Application (Meyer) 3. Authorize the City Manager to sign the Professional Services Agreement for College Street and South 11th Avenue Intersection Improvements (Stodola) 4. Approve Rescinding Resolution No. 4079, Establishing License Fees for Beer, Wine and Liquor Licenses for the City of Bozeman (Rosenberry) 5. Approve Resolution No. 4141, Budget Amendment for the Story Mansion Construction Project (Rosenberry) 6. Approve the Building Report for December 2008 (Risk) 0:05:19 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:05:32 Cr. Bryson Cr. Bryson requested that item number 3 be pulled before the motion takes place. 0:05:45 Motion and Vote to approve Consent items 1, 2, 4, 5, and 6. It was moved by Cr. Becker, seconded by Cr. Krauss to approve Consent items 1, 2, 4, 5, and 6. Those voting Ave being Crs. Becker, Bryson, Rupp, and Mayor Jacobson. Those voting No being Cr. Krauss. Minutes of the Bozeman City Commission, January 12, 2009 The motion passed 4 -1. 0:06:17 Cr. Bryson Cr. Bryson spoke regarding Consent Item #3. He is concerned with acquisition of right -of -way. He would like to have it clarified that an attempt has been made to secure right -of -way before $130,000 in engineering costs are spent for a roundabout. 0:06:59 Rick Hixson, City Engineer Mr. Hixson stated that staff has begun efforts with acquiring right -of -way. 0:08:20 Motion to approve Consent Item H. 3. It was moved by Cr. Krauss, seconded by Cr. Bryson to approve Consent Item H. 3. 0:09:09 Debbie Arkell, Director of Public Service Ms. Arkell stated that the design needs to be done before we know how much right -of -way is needed. 0:13:57Anna Rosenberry, Director of Finance Ms. Rosenberry explained that there is enough money in the impact fees to cover the costs and was approved in the FY09 budget for street impact fees. 0:17:55 Cr. Krauss Cr. Krauss stated that he would like to discuss this item further in the future so that some research can be done regarding the need for the roundabout. 0:19:08 Motion Withdrawn to approve Consent Item H. 3. Cr. Krauss withdrew his motion to approve Consent Item H. 3 because he wants to give the Engineering Department a week to review the request. 0:19:30 Motion and Vote to continue this for another week, consent item H. 3. It was moved by Cr. Bryson, seconded by Cr. Krauss to continue this for another week, Consent Item H. 3. Those voting Ave being Crs. Bryson, Krauss, Rupp, and Mayor Jacobson. Those voting No being Cr. Becker. The motion passed 4 -1.