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HomeMy WebLinkAbout2010 Automated Packer Bid 1 CITY OF BOZEMAN, MONTANA C A L L F O R B I D S One (1) New Automated Side-Load Refuse Packer Sealed bids will be received by the Bozeman City Clerk's Office, Bozeman, Montana, at the office in City Hall, 121 North Rouse, Avenue Bozeman, Montana, until 2 p.m. on Tuesday, September 7, 2010 at which time the bids will be publicly opened at the City Hall before the City Clerk for One (1) New Automated Side-Load Refuse Packer. Sealed bids so entitled should be addressed to the City Clerk. The physical address is: City Clerk’s Office, Suite 102, City Hall, 121 N. Rouse Avenue, Bozeman, Montana. The mailing address is: City Clerk’s Office, Suite 102, P.O. Box 1230, Bozeman, Montana 59771. Each entity submitting under this notice shall include a provision affirming in writing the submitting entity will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting under this notice shall also recognize in writing the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor’s employees and to all subcontracts. Full and detailed specifications on the equipment to be furnished may be obtained at the office of the City Clerk, City Hall, 121 North Rouse Avenue, Bozeman, Montana 59715, telephone number (406) 582-2320, or by e-mail at agenda@bozeman.net The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. The City of Bozeman is an Equal Opportunity Employer. DATED at Bozeman, Montana, this 17th day of August, 2010. _______________________________ Stacy Ulmen, CMC City Clerk Posted in the Bozeman Daily Chronicle Sunday, August 22, 2010 Sunday, August 29, 2010 2 AUTOMATED SIDE-LOAD REFUSE PACKER INTENT: These specifications describe a refuse collection body equipped with a mechanical device designed to handle a variety of plastic refuse containers ranging from 32 gallon to 450 gallon. The body shall be capable of compacting and transporting refuse to a landfill or transfer station and dumping the load by means of hydraulically raising the tailgate and ejecting the load without raising the body. It is the intent of the City of Bozeman to replace the packer unit on our existing truck chassis with a new packer unit which is as similar as practicable to the old unit, and maintain consistency within our fleet. The successful bidder will pick up our truck at 814 N. Bozeman Avenue, Bozeman, Montana and transport it to their facility with or without the old packer body, depending on trade in value received; install the new packer body and transport the complete unit back to 814 N. Bozeman Avenue, Bozeman, Montana in fully operational condition. The successful bidder will be responsible for our truck and body from the time it leaves 814 N. Bozeman Avenue, Bozeman, Montana until it is returned to 814 N. Bozeman Avenue, Bozeman, Montana. GENERAL TERMS: All equipment furnished under this contract shall be new, unused and the same as the manufacturer’s current production model. Accessories not specifically mentioned herein, but necessary to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice known to the trade in design, quality of material and workmanship. The equipment furnished shall conform to current ANSI Safety Standard Z 245.1 SECTION 1 CAPACITY: Twenty seven cubic yards minimum, excluding the receiving hopper or compaction device. YES NO SECTION 2 BODY: Body sides and roof shall be ten gauge ASTM A-715 GR-50 brake-form radius construction to permit a maximum strength to weight. YES NO Body floor shall be a minimum 3/16 inch AR400 steel. YES NO Body floor shall be flat. YES NO The body sides shall be formed from a one piece panel with no vertical weld seams. YES NO Maximum overall width: ninety eight inches, fender to fender YES NO The hopper shall have a minimum dynamic capacity (displacement rate) of 10.5 cubic yards per minute. YES NO 3 Interior hopper to body transition welds shall be covered with “hard face” to reduce wear through. YES NO A hopper access door shall be installed at the front left side of packer body without internal projection. YES__________ NO____________ There shall be a ladder and grab handles bolted onto the hopper to access the hopper door. The ladder must have an OSHA standard seven inch toe spacing between the ladder rung and the hopper side. YES__________ NO ____________ An electrical interlock shall be provided to prevent packer panel motion whenever the side door is open. YES NO Unit Shall have a transverse clean-out trough at front of hopper with sealed door on both left and right side. A clean out tool shall be provided which will hang on bracket mounted to right side of body when not in use. YES NO SECTION 3 HYDRAULIC SYSTEM: Pump shall be triple, front mount, low RPM type. Minimum flow of the packer stage shall be fifty (50) gallons per minute at 2,500 PSI working pressure. Minimum flow of the lift arm stage shall be twenty (20) GPM at 2,500 PSI designed working pressure. YES NO Lift, and body hydraulics shall operate a maximum of 2,500 PSI. YES NO Compacting operations will operate while vehicle is both stopped and moving. YES NO Shall have an hydraulic reservoir of a minimum sixty (60) gallon capacity and be equipped with both a suction line shut-off valve and return line shut off valve or check valve, magnetic drain plug, and an oil level gauge visible from the ground. Top center mounted vent. YES NO A ten Micron return line filter and one hundred (100) mesh, one hundred Forty (140) micron, suction line strainer shall be equipped for hydraulic oil filtration. Access shall be provided to these filters and screens for maintenance. One additional replacement filter element shall be included. YES NO A self contained forced air to oil cooler shall be included to maintain hydraulic oil temperatures at an acceptable level in high ambient temperature situations YES NO The hydraulic pump shall be designed such that the lift arm will be fully functional at engine idle, 800 RPM maximum. YES NO 4 Diagnostic quick connect fittings shall be provided to facilitate ease of pressure readings. YES NO All hydraulic fittings shall be JIC or o-ring boss. YES NO The system shall incorporate an over-speed protection to limit pump output at any engine RPM. YES NO SECTION 4 GREASE FITTINGS: Shall be provided at all pivot points, body hinges, and cylinder rod ends. YES NO Tail gate cylinder rod ends, shall have a remote grease line to allow access to the lubrication points without necessity of a ladder. YES NO The packer cylinder rod end shall have a remote grease line to allow access to the lubrication points without necessity of entering the packer body. YES NO SECTION 5 PACKING/EJECTION MECHANISM: The packer shall be Full Eject style body capable of ejecting a full load in less than thirty seconds. YES NO Hydraulically actuated packer/eject panel, which automatically traverses a minimum of fifty two (52) inches of the hopper when in pack mode, cleaning the hopper of material and returning to the front of the hopper with a maximum pack cycle time of twelve (12) seconds, at 1400 RPM engine speed. YES NO Lower packing panel face shall be a minimum 3/8 inch A-715 GR 50 steel. The packer panel shall be reinforced with steel cross members for maximum rigidity. YES NO Packer panel shall be guided by a single self-cleaning T-Rail guide fabricated from ½ inch AR450 Hardox® steel plate. YES NO Packing panel wear shoes shall be ¼ inch AR450 Hardox®. YES NO The packer/eject panel shall be hydraulically actuated by one double acting 4 stage x 6½ inch bore cylinder with a stroke of 191½ inches. YES NO Packing panel shall be thirty three inches high, providing a minimum of 83,000 pounds of force. YES NO 5 Body shall have two rows of retention teeth mounted internally at front near the hopper opening to reduce fallback of refuse into hopper when packing. YES NO A stop and retract switch shall be furnished to give the operator complete control of the packer panel at any time during the pack cycle. YES__________ NO___________ SECTION 6 HOPPER: Capacity: four cubic yards minimum. YES NO The hopper floor and side walls steel grade shall be a minimum: AR450 Hardox®, and ¼ inch thick. The hopper floor shall extend into the body a minimum of an additional thirty six inches. YES NO __________ Unit shall have a two piece plastic gull wing hopper cover activated from within the cab and be equipped with an interlock switch to prevent dumping of containers when cover is closed. YES NO SECTION 7 TAILGATE: One piece top-hinged minimum ten gauge ASTM A-715 GR 50 with self-contained horizontal maintenance safety props provided. YES NO Gasket: one-piece, removable rubber, extending fully across the bottom and up the sides a minimum of twenty four inches. YES NO The tailgate shall automatically lock and unlock without the use of additional locking cylinders, cables or manual turnbuckles, and be operable without leaving the cab. YES NO Tailgate shall be hydraulically actuated by two double-acting cylinders. YES NO A cab mounted light and audible alarm shall be provided to indicate anytime the tailgate is not latched. YES NO SECTION 8 LIFTING MECHANISM: Grippers to be supplied with unit: one set of removable universal grippers capable of lifting/dumping 60, 100, 220, 300, and 450 gallon containers without changing any of the lift mechanism. One set of 30-110 gallon spring steel grippers. YES NO 6 Unit to be equipped to allow changing of gripper arms by one person with no tools in less than three minutes. YES NO A selectable, dual pressure valve shall control the grip pressure/radial force. The low pressure function will be selected for 30-110 gallon containers. The high pressure function will be selected for handling 200- 450 gallon containers. YES NO Unit shall include a gripper storage rack to allow storage of grippers not in use, mounted in a location to be determined by city personnel upon the award of the bid YES NO Lift arm to operate on right side and be constructed using an inner and outer telescoping type fabricated rectangular box assembly. Inner arm shall glide in and out on five - four inch diameter roller bearings with adjustable eccentric shafts. The bearings shall roll on AR450 Hardox® wear strips YES NO The lift arm lower base weldment shall straddle both chassis frame rails and be secured to its mounting brackets with four - one inch grade eight bolts. YES NO Container dump angle shall be a minimum of forty five degrees to ensure complete dumping of container contents. YES NO The lifting mechanism shall be capable of extending to a minimum reach of eighty four (84) inches, clamping, raising, dumping, and returning the container from any position. YES NO The lift mechanism shall cycle, grip, dump, and return containers, in a maximum of eight seconds, and operate at any phase of the packing operation, and engine RPM with full force and flow. YES NO The lifting capacity shall be a minimum of 2,000 lbs. at any extension YES NO The lifting mechanism shall be powered by four hydraulic cushioned cylinders YES NO The lifting cylinders shall be minimum 2½ inch diameter with hardened and chrome plated piston rods. YES NO The lift mechanism shall be interlocked to prevent opening of the grabbers while in the dump position. YES NO SECTION 9 CONTROLS: An electronic proportional control system shall be provided that will give the operator the ability to “feather” the automated lifting mechanism when engaging and dumping containers. YES NO 7 The automated lifting mechanism shall be controlled by an electric operated hydraulic directional control valve. The valve shall respond to proportional outputs from the controller. YES NO Position sensors shall be incorporated into the system to provide feedback of the position of the lift arm while raising and dumping the containers. YES NO A sealed electrical center shall be used to power high current components including flood lights, warning lights and oil cooler fan. The electrical center will include fuses and relays for each output. YES NO A color display will be provided in the cab convenient to the operator. The display will feature a key driven menu system to access system functions. YES NO A multifunctional joystick shall be provided. It will include three proportional “axis” for extending and retracting the lift mechanism, raising and lowering the lift mechanism and closing and releasing the grippers. YES NO The joystick will also include four momentary switches for frequently used functions including pack start, container shake, and others. YES NO The joystick will include a hold-to-run switch to prevent unintentional operation of the control. YES NO A bank of four rocker switches shall be provided to allow lift mechanism operation from the curbside. YES NO The menu system will include screens for the following: YES NO Factory setup, password protected, so the system can be configured for the user’s needs. User setup to allow the user to change how specific features operate. Input and output diagnostics for trouble shooting the system. Lights, for turning on and off work and warning lights. Collection mode grouping the controls needed when picking up containers. Unloading mode grouping the controls needed when unloading the unit. Joystick operation showing the functions of the joystick. Data collection showing counts of arm cycles, pack cycles, eject cycles, pump run times and warnings. 8 System warning messages will display over the operations screen. YES NO SECTION 10 ELECTRICAL: All electrical wiring connectors to be automotive double-sealed, with wiring in split convoluted loom. All wiring connectors to be soldered with shrink wrap covering. Crimp type connectors are unacceptable. YES NO SECTION 11 LIGHTING: Tail, brake, back up, and directional lights will be L.E.D. type. YES NO All lights shall be provided in accordance with FMVSS #108 with mid-body turn signals. YES NO Two work lights shall be provided: one to illuminate the lift area and one to illuminate hopper interior, both with a cab mounted on/off switch. YES NO All wiring shall be color coded and grouped in Deutsch automotive type harnesses with connectors meeting IP67 waterproof specifications. YES NO SECTION 12 COLOR: Shall be white in color, with the City of Bozeman logo on both sides and rear of packer. This logo is currently on file with Gallery Signs of Townsend, Montana, and successful bidder shall make Arrangements With Gallery Signs to obtain the logos. YES NO SECTION 13 CAMERA SYSTEM/TOOLBOX: Unit shall have three cameras, the first to be located above the gripper arm in line with the center of the container gripper. The second to be mounted on the tailgate of the packer and the third to be mounted in the hopper area. The camera mounted on the tailgate will activate when the transmission is put in reverse. A seven inch color monitor is to be mounted in the cab. Camera is to be a Safety Vision Model No. SV-CLCD-65 Color TFT/LCD Vision System. YES NO Unit shall have an 18 foot X 18 inch X 24 inch water tight toolbox mounted on the left side under body. YES NO 9 SECTION 14 PACKER BODY MANUALS: One complete owner-operator manual. YES NO Two complete parts manuals (electronic). YES NO Two complete service manuals with hydraulic system schematic and wiring system schematic. (electronic) YES NO SECTION 15 DEMONSTRATION: The City of Bozeman reserves the right to request an onsite demonstration of the unit that has been bid at the bidders expense. Cycle times may need to be verified. YES NO SECTION 16 PACKER WARRANTY AND SERVICE: STATE WARRANTY TERMS AND CONDITIONS. Packer - one year minimum warranty period that begins after acceptance by the City – not upon delivery. YES __________ NO____________ Unit shall have a standard factory warranty. Whenever possible, warranty work will be done at City of Bozeman Vehicle Maintenance Shop in Bozeman, Montana. If repairs are not able to be performed at the above designated location, the dealer/manufacturer shall bear all costs associated with getting the unit more than fifty miles from that location. The City of Bozeman will have the option of performing warranty repairs, with prior approval of the manufacturer before any warranty repairs are started. Warranty work performed by City personnel will be billed out at $80.00 per hour straight time. All parts will be shipped to City of Bozeman Vehicle Maintenance Shop with overnight designation and if parts are to be returned the manufacturer will make arrangements to have the old parts returned at their cost. YES NO If the packer is not operational for more than five consecutive business days during the warranty period due to parts availability or agreed upon repair shops’ schedule, then a penalty of $100.00 per day will be paid or an equivalent replacement unit will be provided by the successful bidder. YES NO 10 SECTION 17 DELIVERY: The complete unit shall be delivered F.O.B. City Shops Complex, 814 North Bozeman Avenue, Bozeman, Montana within180 calendar days after the date of the notice to proceed. Upon delivery of the complete unit, City of Bozeman staff will inspect the complete unit to ensure bid specifications have been met. If the City staff finds that the delivered unit does not meet the Bid specifications, the unit will be rejected and the the dealer shall correct the deficiencies. If the completed unit is not returned with all deficiencies corrected within 30 days, a penalty of $100.00 per day will be paid by the successful bidder. YES NO SECTION 18 TRAINING: Four hours of operator and service training to be provided at City Shops Complex, 814 North Bozeman Avenue, Bozeman, Montana. If a model of unit is awarded the bid which has never been owned by the City of Bozeman, then factory training will be provided for one mechanic. This will be the same training provided to dealership mechanics. The training will be no less than two days and no more than five days. All expenses including but not limited to travel, room and board and classroom materials will be provided by the successful bidder. Contact the Solid Waste Division for clarification of this requirement before submitting a bid. Failure to supply this training within one year of delivery of the unit will result in a $3,000.00 penalty. YES NO SECTION 19 TRADE-IN It shall be the option of the City of Bozeman to remove and keep, or trade-in, the existing, functional packer body. Indicate below the sum to be deducted from the bid price, for the existing packer body and associated accessories, as the successful bidder. Trade in amount: $ SECTION 20 TRANSPORTATION The successful bidder shall be responsible for transporting the truck from our location, 814 N Bozeman Avenue, Bozeman, Montana, to their facility for installation of the new packer unit, and the completed, operational truck back to the same location at their expense. The successful bidder will be fully responsible for the truck while in their possession and agrees to repair or replace the vehicle, at the City’s sole discretion, should any damage occur during transport or while at the bidder’s facility. Further, the City of Bozeman shall be indemnified for all claims occurring while the unit is out of the City’s possession and control. 11 SECTION 21 BID PRICE Net Bid: $ SECTION 22 USERS’ LIST OF PACKER BODY BID: Bidder to supply a minimum of five (5) users of the current model of the unit bid with address and telephone number. NAME ADDRESS TELEPHONE 1. 2. 3. 4. 5. SECTION 23 ADDITIONAL OPTIONS AVAILABLE ( show items and pricing below)