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Home My WebLink About10- Change Order 1, Depot Park ImprovementsCHANGE ORDER No. DATE OF ISSUANCE 7/6/10 EFFECTIVE :DATE OWNER Cit�of Bozeman Contract: — CONTRACTOR Sweet Pea Landsca x in Contra Project: Park Im rovements OWNER's Contract No. ENGINEER ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Provide and install sod for all lawn areas instead of seed and straw. Reason for Change Order: As discussed in the preconstruction meeting, it was decided to use sod instead of recd . and straw so the park could be used by the public before next spring. Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE; F ginal Contract Price S 66 982.00 Net Increase from previous Change Orders No. to, $68 332.(It] Contract Price prior to this Change Order: $ 66 987.00 Net increase of this Change Or $ 1 350.00 Contract Price with all approved Change Orders: $ 68,337.00 CHANGE IN CONTRACT TIMES: Original Contract Times: Substantial Completion: Ready for final payment: (days or dates Net change from previous Change Orders No, to No. Substantial Completion: Ready for final payment: Contract Times prior to this Change Order: Substantial Completion: Ready for final payment: da vs or dates) Net increase (decrease) this Change Order: Substantial Completion: Ready for final payment: (days) Contract Times with all approved Change Orders: Substantial Completion: Ready for final payment: (.clays or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional tithe, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed - upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of contract ar1-1 that the work quantities and alue were properly determined and are correct. CONTR CTOR (At orized Signature) Date L MMEND , BY: (ENGINEER Signature) `' Date APPROVE, BY } 1 C O NER (Aut orized Signature) Liate EJCDC 1910 -8 -B (1996 Edition Prepared by the Engineers Joint Contract Document Committee and endorsed by The Associated General Contractors of Acncrica and the Construction Specifications Institute. CHANGE ORDER INSTRUCTIONS A. GENERAL. INFORMATION This document was developed to provide a uniform for►nat for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. Page 2 of 2 r I AssociNtiau CHANGE ORDER June 12, 2010 Bid prepared for City of Bozeman Work to be done at Depot Park Phone 585-9032 Change Order Prepared by Ben Zavora R A IN 8 1 RD Select 6,uiractor Sweet Pea Landscaping, Inc. hereby purposes to furnish the materials and perform the labor necessary for the completion of *Installing Sod for all lawn areas in the depot Park. $1750 *Deduct for Seed and Straw that is currently in the contract price -$400 Total 51350 Sig Date Sweel 1'ect LundN c4ping, Inc, 260 Ice Cenfer Lcji7e Bozemun, Alontaim 59 Telephone 400-582-8NH2 E-mail COMMISSION RESOLUTION NO. 4266 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH SWEET PEA LANDSCAPING INC. BOZEMAN, MONTANA. WHEREAS, the City Commission did, on the 5th day of April 2010, authorize award of the bid for the Depot Park Improvements project, to Sweet Pea Landscaping Inc., Bozeman, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and, Sweet Pea Landscaping Inc., as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th day of July 2010. ATTEST: Jeff Krauss, Mayor Stacy Ulmen City Clerk Greg Sullivan City Attorney klommission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Dustin Johnson, Project Engineer Richard Hixson, City Engineer Chuck Winn, Assistant City Manager SUBJECT: Depot Park Contract Change Order 41 MEETING DATE: July l2,2010 AGENDA ITEM TYPE: Consent Agenda RECOMMENDATION- Authorize City Manager to sign Depot Park Contract Change Order #1, increasing the amount of the Contract by $1,350 for a total contract price of $68,332. BACKGROUND: On April 5, 2010, the City Commission authorized award of the bid for the Depot Park Improvements to Sweet Pea Landscaping, Inc. At the pre-construction meeting it was discussed amongst staff and the contractor when the park would be completed and available for the public's use. The contractor explained that the work would be completed in August as the specifications require, but the park wouldn't be available for the public's use until next spring because the specifications called for grass to be seeded and not sod. Since the park so small, staff requested that the contractor price out what the difference would be to sod the park, Sweet Pea Landscaping came back with a quote of $1750 for sod and a cost savings of $400 in deducting the cost of the sced, bringing a total contract increase of $1,350. Staff felt that this is a reasonable increase. It also now allows the public to use this facility this summer instead of next Spring. FISCAL EFFECTS: ALTERNATIVES: As suggested by the City Commission. Attachments Change Order #1 Commission Resolution 4266 Sod Quote from Sweet Pea Landscaping Report compiled on: 6/29/2010 REPORT TO: Honorable Mayor and City Commission FROM: Dustin Johnson, Project Engineer Keri Thorpe, Assistant Planner Richard Hixson, City Engineer Chuck Winn, Assistant City Manager SUBJECT: Depot Park Contract Change Order #1 MEETING DATE: July 12, 2010 AGENDA ITEM TYPE: Consent Agenda RECOMMENDATION: Authorize City Manager to sign Depot Park Contract Change Order 41, increasing the amount of the Contract by $1,350 for a total contract price of $68,332. BACKGROUND: On April 5, 2010, the City Commission authorized award of the bid for the Depot Park Improvements to Sweet Pea. Landscaping, Inc. At the pre - construction meeting it was discussed amongst staff and the contractor when the park would be completed and available for the public's use. The contractor explained that the work would be completed. in August as the specifications require, but the park wouldn't be available for the public's use until next spring because the specifications called for ,grass to be seeded and not sod. Since the park so small, staff requested that the contractor price out what the difference would be to sod the park. Sweet Pea Landscaping came back with a quote of $1750 for sod and a cost savings of $400 in deducting the cost of the seed, bringing a total contract increase of $1,350. Staff felt that this is a reasonable increase. It also now allows the public to use this facility this surnmer instead of next Spring. FISCAL EFFECTS: This will increase the amount ofTIF monies expended by the Northeast Urban Renewal District for this project. The District Board (NURB) approved this increase July h` 2010 and have accounted for it in the proposed FY 2011 NURB Work Plan and Budget ALTERNATIVES- As suggested by the City Comi Attachments: Change Order #1 Commission Resolution 4266 Sod Quote from Sweet Pea Landscaping Report compiled on. 7,,71,2010 COMMISSION RESOLUTION' Pia. 4266 0 *0 10110=1199 T .1 0 6 =111 HUM- W- % . - - W WHEREAS, the City Commission did, on the 5th day of April 201 authorize award of the bid for the Depot Park Improvements project, to Sweet Pea Landscaping Inc., Bozeman, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and, Sweet Pea Landscaping Inc., as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature, PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 12th day of July 2010. 0� Jeff S ay ATTEiSb"F- 6tacytUl 1 City Cr -1 A