HomeMy WebLinkAboutResolution No. 4274, for the Disposal of two library self-check machines.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Alice Meister, Library Director
Library Board of Trustees
SUBJECT: Disposal of Two Library Self-Check Machines
MEETING DATE: August 2, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve City Commission Resolution No. 4274, which is to sell two
old and unused self-check machines to North Valley Public Library in Stevensville, Montana for $1,000 based on MCA 7-8-101 Authorization to Transfer Property between Certain Governmental Entities and MCA 7-8-4201 Disposal or Lease of Municipal Property.
BACKGROUND: Thanks to the City’s Capital Improvements Plan (CIP), the Library was
able to upgrade to three new 3M self-check machines this past spring, and currently 70% of our circulation is being done on these machines, which was the Library’s goal. However, we have two old Checkpoint self-check machines purchased in September 2003, which have been in
storage since the spring 2010 upgrade. Checkpoint was bought out by 3M Library Systems;
consequently maintenance and support for these machines is nil. However, North Valley Public
Library Director Renee McGrath inquired about these machines to use in a test mode before purchasing new machines for their projected new library building; she was told if she could get them to work that the Library might be able to negotiate a price for them. McGrath took these
machines to her IT contractor, who was able to get them to work. The Library would now like to
sell them to North Valley Public Library for a total of $1,000 due to their age and their lack of
maintainability. They originally cost $11,000 each in 2003. MCA 7-8-101 allows for a city or town to trade or purchase from any county or political subdivision any property without an appraisal, ordinance, public notice, or bids.
FISCAL EFFECTS: The amount received for the sale of the machines ($1,000) would
be deposited into the City’s General Fund.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Resolution 4274
Report compiled on: July 22, 2010
36
Page 1 of 2
COMMISSION RESOLUTION NO. 4274
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
STATING THEIR INTENT TO DISPOSE OF MUNICIPAL PROPERTY INCLUDING TWO
LIBRARY SELF-CHECK MACHINES.
WHEREAS, the City of Bozeman Library was able to upgrade to three new 3M self-check
machines this past spring, and;
WHEREAS, the City of Bozeman Library has two old Checkpoint self-check machines that
were purchased in September of 2003, and;
WHEREAS, the Bozeman City Library sees no need due to the upgrade to keep the two old
Checkpoint self-check machines, and;
WHEREAS, the Bozeman City Library would like to sell the two old Checkpoint self-check
machines due to their age and their lack of maintainability to North Valley Public Library for a total of
$1,000, and;
WHEREAS, Montana Code Annotated 7-8-4201. Disposal or lease of Municipal Property
Section 2 (a) states that a transfer must be made by an ordinance or a resolution passed by two-thirds
vote of all the members of the council;
NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that:
37
Page 2 of 2
Section 1
In accordance with the requirements of Section 7-8-4201, it is the intent of the Bozeman City
Commission to sell the two old Checkpoint self-check machines due to their age and their lack of
maintainability for a total of $1,000 to North Valley Public Library.
DATED this 2nd day of August, 2010.
JEFFREY K. KRAUSS
Mayor
ATTEST:
__________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
Bozeman City Attorney
38
39