HomeMy WebLinkAboutAward of Bid for One 2010 Structural Firefighter Apparatus.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Jason Shrauger, Fire Chief
Anna Rosenberry, Finance Director
Chuck Winn, Assistant City Manager
SUBJECT: Bid Award for one (1) Structure Fire Engine for Station One, Engine One
replacement.
MEETING DATE: July 19, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Recommend award of bid for one (1) 2010 Structural Firefighting
Apparatus to Sutphen Corporation.
BACKGROUND: The Fire Department solicited bid proposals for a new structural
firefighting apparatus to replace the aging engine at station one. On Tuesday, July 6, 2010, two
bids were received and opened. Fire apparatus are highly technical, specialty pieces of custom
made equipment and we anticipated receiving several bids based on the minimum requirements
of our specification. Careful consideration was given to the two bids and it was determined that
Sutphen Corporation met the requirements of our specifications and provided a lower cost than
the second bidder. Delivery time for this apparatus is between 9 and 10 months.
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The bid contained several different options for prepayment to assist in decreasing the overall cost
associated with this apparatus. A minimum of 25% down is required to place the order with
options for 50%, 75% and 100% each with a slightly increasing discount. The Fire Department
is comfortable with the 75% option and would prefer not to pay the total price until delivery.
FISCAL EFFECTS: The full funding for this apparatus as bid is currently budgeted in the
department’s equipment and capital reserves fund ($510,000.00, including equipment.) The
following deduction can be realized by making a 75% down payment.
$491,950.53 Maximum Price
$6456.85 Deduction (75% down)
$485,493.68 Final Maximum Price
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Jason Shrauger, Fire Chief
Attachments: Sutphen Bid Proposal
Report Compiled on: July 13, 2010
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