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HomeMy WebLinkAboutEconomic Development Council Bylaws - signed City of Bozeman Economic Development Council Bylaws Approved by the Economic Development Council March 18, 2010 Approved by the Bozeman City Commission April 26, 2010 Economic Development Council Bylaws Economic Development Council Bylaws Article 1 Organization - Objectives Section 1.1 Creation The Economic Development Council (EDC), hereinafter referred to as Council or EDC was created on May 26, 2010, by City of Bozeman Ordinance No. 1784. Section 1.2 Objectives The objective of the EDC is to advise the City Commission on economic development issues and review the implementation of the City of Bozeman Economic Development Plan. Section 1.3 Duties, Responsibilities and Authority The Board shall have the following duties and responsibilities: 1. Advise the City Commission on economic development issues. 2. Review the implementation of the City of Bozeman Economic Development Plan and provide related recommendations. 3. The council may have such other duties and responsibilities as the City Commission, from time to time, may direct. 4. The actions of the council shall be advisory only and shall not constitute policy of the City and shall not be binding upon the City Commission or upon the City. The City may adopt all or any part of any recommendation of the council, with or without any changes made by the City Commission as City policy. Article II Office of Agency Section 2.1 City Staff Liaison The Council shall maintain its offices in the office of the City staff person designated to assist the Council as staff liaison. The staff person so designated shall attend most meetings of the Council and will be responsible to assist the Council in the scheduling of meetings, preparation and distribution of agendas and minutes, and providing notification of Board activities to interested parties. The staff person shall serve as the liaison between the Council, the City Manager and the City Commission. 2 of 6 Economic Developmeni Council Blylaurs Section 2.2 Reporting Requirements The Council or staff liaison shall provide to the office of the City Clerk, an agenda at Ieast three (3) working days prior to a meeting of the board. The board shall provide to the office of the City Clerk, minutes of every board meeting within sixty (60) days of the close of the meeting. Except for properly called executive sessions as permitted by state law, all board meetings shall be open to the public and any citizen shall have access to the agenda, minutes and records thereof at reasonable times through the office of the City Clerk. Article 3 Members, Terms and Qualifications Section 3.1 Members 1. All appointments to the EDC shall be made by the Bozeman City Commission. 2. The majority of Council members shall be business leaders and economic development leaders. 3. There shall be seven (7) members of the Economic Development Council and there shall always be at least five (5) but not more than seven (7) members of the EDC, amendable from time to time by duly approved resolution of the Bozeman City Commission. The terms of the initial seven members shall be as follows. One (1) member to serve for one (1) year, two (2) members to serve for two (2) years, two (2) members to serve for three (3) years and two (2) to serve for terms of four (4) years from the date of their appointment. After initial terms, council members shall serve three (3) year staggered terms. Each member may be reappointed without any limitation on the number of reappointments. Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining. 4. The City Commission shall affirm one City Commissioner to act as liaison between the Council and Commission. 5. A council member shall receive no compensation for his or her service. Board members shall be entitled to previously authorized expenses, including travel expenses, incurred during the discharge of duties. 6. Persons of legal age may be appointed to the Council. A majority of the council shall be residents of the City. Nonresident members of the Council shall have some interest in the City by virtue of working in the city or owning property in the city. 3 of 6 Economic Development Council Brlaivs Section 3.2 Resignations and Vacancies Resignations from the Board shall be submitted in writing to the City Clerk, with a copy to the Chair and Staff Liaison. Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining. Section 3.3 Removal from Office 1. A council member may be removed by a majority vote of the City Commission for any reason. 2. Three (3) unauthorized consecutive absences from regularly scheduled Council meetings shall be grounds for removal as a member of the Council. Absences shall be authorized by the Council Chairperson or Vice-Chairperson. Article 4 Officers and Their Duties Section 4.1 1. The Council shall elect from its voting members a Chair, Vice-Chair and Recording Secretary at its first regular meeting of each calendar year. 2. The Chair shall preside at all meetings of the Council and shall exercise the duties normally conferred by parliamentary procedure on such officers. The Chair may call special meetings, and generally perform other duties as may be prescribed by the Board or City Commission. The Chair shall initiate items for discussion and recognize all matters brought up for discussion before the Board. 3. The Chair, Vice-Chair and Recording Secretary shall vote as members of the Council. 4. The Vice-Chair shall have the authority to act as Chair in the absence or disability of the Chair. 5. In the event of the absence of the Chair and Vice-Chair, the members of the Council shall select an Acting Chair. 6. The Recording Secretary shall be responsible for taking attendance at, and taking, preparing and distributing minutes of, all meetings. In the absence of the Recording Secretary, the Chair shall appoint any member present to act in the capacity of Recording Secretary. After Council approval of the minutes, the signed original shall be sent to the office of the City Clerk as the official record of the meeting. 4 of 6 Economic Developmew Council B.vlairs Article 5 Meetings Section 5.1 Schedule 1. The Council shall hold regularly scheduled meetings as frequently as necessary to fulfill its objectives and not less often than quarterly. A regular meeting place for the Council shall be established. 2. Special Meetings may be called as needed by the Chair, the Staff Liaison, or any three (3) members of the Council. 3. Executive Sessions may be called as needed by the Chair,the Staff Liaison, or any three (3) members of the Council solely for consideration of matters which will be discussed pursuant to 2.3.203 of Section 3 and 4 of Montana Code Annotated. The public will be excluded from these Executive Session discussions. 4. Special Committees may be appointed by the Chair for purposes and terms which the Council approves. Ex officio members may be nominated by the Council for selection by the City Commission. Section 5.2 Quorum A majority of the appointed Council shall constitute a quorum. Section 5.3 Public Meeting and Ethical Requirements 1. A member of the Council who has a financial interest in an item under consideration by the Council shall declare a conflict of interest and shall not participate in the Council discussion and vote taken on the item. In such event of disqualification from a conflict of interest, such fact shall be entered into the minutes of the meeting. All council activities and members are subject to all provisions of the Bozeman Municipal Code, including Chpt. 2.01, Code of Ethics. 2. All meetings of the Council shall be subject to Montana open meeting laws and may not be held with less than 48 hours notice. All written and electronic information shall be considered a public record and subject to disclosure pursuant to Montana law. 3. Ordinance No. 1784,providing for the creation of the Economic Development Council shall prevail if discrepancies occur between Ordinance No. 1784 and these bylaws. Section 5.4 Rules of Order Meetings of the Council shall be conducted according to the most current edition of Robert's Rules of Order, unless otherwise specified in these bylaws. A member of the Council or the City Staff Liaison may be designated by the Council Chair to serve as parliamentarian. No action of the Council, is 5 of 6 Economic Development Council Bylaws official,however, unless authorized by a majority of members present at a properly called meeting in which a quorum is present. Section 6 Bylaw Amendments Bylaw amendments may be introduced in writing by any member of the Council at a regular meeting. Action by a majority of the Council on the amendments may be taken on a second reading at a future regular meeting. Bylaws shall not be amended in conflict with City of Bozeman policies or Ordinances and the City Commission shall be provided with copies of bylaw amendments. The City Commission may invalidate amendments by a majority vote. These bylaws approved by the Economic Development Council this 18`h day of March, 2010. (22jtz�- Ckr--is Westlake Chair, Economic Development Council These bylaws approved by the City Commission the 26"' day of Apri, 2010. Jeffrey Mayor pl-rN APPROVED AS TO FORM: ZWA Greoullivan City Attorney 6 of 6