HomeMy WebLinkAboutWork Plan
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
SUBJECT: 2010 – 11 Work Plan Update
MEETING DATE: July 12, 2010
RECOMMENDATION: Please review the update and be prepared to ask any clarifying
questions you may have.
BACKGROUND: The attached work plan update has been prepared to track our progress
since its adoption on February 22, 2010.
BLUE print represents new information since the April update
RED print represents information from the April update critical to understanding
our progress (much of what was included in April has been deleted).
I believe this update report is proof that our staff is doing an excellent job accomplishing the
identified goals. Often this work is in addition to our day to day responsibilities of operating the
city and serving our customers. Along with the progress made on the work plan, two significant
projects that have been completed during this period are the proposed budget and police contract
negotiations.
At the end of the work plan update you will find detailed reports from planning and facilities.
FISCAL EFFECTS: A tremendous amount of resources are being utilized throughout
the organization to accomplish the work plan.
ALTERNATIVES: There are two potential items to add to the work plan. Please
consider our limited resources when altering the work plan.
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City of Bozeman
Adopted 2010 - 2011 Work Plan (2/22/10)
July 12, 2010 Update
New Policy Initiatives
1) Enhance Downtown Development Opportunities
a) Utilize the federal HUD grant for the blast site – Natalie Meyer
Completed the Environmental Review process.
Received Authorization to incur costs.
Signed agreement with F&H, LLC regarding details of the grant.
Construction work got underway in June, 2010.
F & H site plan has been approved, they have all approvals for construction
b) Conduct a "Full cost & benefit study: social, economic & traffic considerations for one-way
conversion to 2-way, shared lanes, streetscape improvements and truck route
modifications" as recommended by the Downtown Plan – Rick Hixson
The scope of work is scheduled for city commission review on July 19 and by the TCC
(Transportation Coordinating Commission) on July 28.
Meetings were held with representatives of the downtown and city staff to help develop
the scope of work. The draft scope focuses on what improvements to the downtown
traffic system can be done to create a neighborhood-friendly environment through the
form and character of the streets, rather than just re-studying the one-way conversion.
c) Increase residential density in the B-3 district – Brian Krueger
Reduced parking requirements have been implemented - see item 4 below
Expanded inclusions for open space and landscaping requirements for residential
projects including, urban common amenities (e.g. plazas or roof decks) and certain
private patios and green roof decks.
d) Implement the remaining parking recommendations identified in the downtown plan and
review and update for the Downtown Parking SID/Cash-in-lieu program. – Allyson Bristor
and Paul Burns
The Parking Commission has begun a downtown parking study. They have completed
the consultant selection process but have not yet completed the contract documents.
The study will identify total parking inventory (on-street, public and private lots) and
the turnover rate in each parking lot. It must be recognized that the parking study will
be a “snapshot” of current conditions.
Reduced parking requirements have been adopted and were detailed in the April 2010
update.
e) Amend UDO to incentivize downtown redevelopment and the construction of multi-story
buildings – Doug Riley
See accomplishments to items 1, 3 and 4 above.
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2) Reform the development review process without decreasing quality – Chris Saunders & Rick
Hixson
a) Increase the Planning Director and City Engineer’s responsibilities to make administrative
approvals of projects as recommended in the Community Plan. - Chris Saunders & Rick
Hixson.
A Zoning procedures survey of other peer communities is underway. The first round of
responses has been received. A second request for response will be sent in July.
We have completed an index of the current City Commission, Board of Adjustment,
and Planning Director approval authorities. Based on this analysis, code amendments
are being considered to streamline the approval process.
b) Amend the Sign Code – Vickie Hasler and Brian Krueger
The draft revised application was sent out for public review on June 7th. After public
comment the application will be finalized and a sample of a good quality, complete
application will be made to be hosted on the website so people can have a better sense of
what is required. The new application includes information on appeals.
Completed new staff application completeness checklist to review application to make
sure all application materials are included in the application and the application is
ready for review. Also gives more clear direction to applicants in preparing submittal
materials which minimizes delay and increases predictability.
Chamber of Commerce Sign Code Task Force (SCTF) (facilitated by Daryl Schleim)
Precipitated by the Dee-O-Gee window sign issue, but distinct and wider ranging in
scope, the SCTF met on several occasions at the Chamber of Commerce to devise
recommendations for discussion on amendments to the sign code. The SCTF requests
to be included in the discussion of the code update to represent the business community
and advocate for input from the business community in the consideration of codes that
affect businesses in the community. As it relates to signs, the SCTF provided the
planning department with the following recommendations for consideration by
planning and the commission:
Sign Ordinance Proposals offered by the Sign Code Task Force
1) Enforce the 25% rule such that businesses are simply able to use 25% of their total
window square footage for signage that does not require additional permits and fees
- opposed to the long-standing enforcement of "25% of each individual window
pane".
2) Encourage enforcement of sign code to be equal, city-wide ... opposed to the current
"enforcement by complaint" model that is currently in place.
3) Establish a clear definition of mural vs. sign. In my opinion, a mural could be
related to the nature of the business, but can't have any logos or products clearly
dominating the image. Murals should be allowed on the exterior or interior of the
business, regardless of medium (i.e. paint, picture, etc on a window or wall).
Perhaps this would need a "variance" permit that should be easy for businesses to
attain.
Planning staff is currently researching this suggestion and was doing so prior
receiving this list from SCTF.
4) Make the code simpler to read and comprehend for the lay person. Define the
appeal/variance process simply with costs and procedures clearly defined.
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5) Consider that variance requests should go before a community board and a city
representative for approval, taking the approval/denial process to a community and
city collaboration
6) Advise or Educate Developers on Comprehensive Sign Plan and what the
ramifications are when they submit to the planning department. Check list for
Developer to make sure they understand what exactly is and will be required of
them.
Planning staff is currently researching this suggestion and was doing so prior
receiving this list from SCTF.
In March the Commission identified seven specific items they wanted examined.
(1) Investigate eliminating a re-use permit triggering compliance of signs that are not
changed.
(2) Investigate the triggers necessitating sign compliance with current requirements.
(3) Clean up the application and administrative appeals process.
(4) Speed up the application and administrative appeals process.
(5) Investigate a design review process.
(6) Investigate monument sign with moveable lettering and how these fit into the sign
ordnance.
(7) Investigate how to exempt signs with a historical use from the sign code. The
Bozeman Historic Preservation Advisory Board’s Planning and Policy Committee has
begun discussing creation of a historic or cultural sign list. The purpose of a sign
registry would be to protect signs that are historic or culturally important to the
community of Bozeman, enabling the signs to remain as are when future development
is proposed on the site. Preliminary policy ideas suggest that if a sign were placed on
the historic/ cultural sign inventory, the sign could not be altered or demolished
without a Certificate of Appropriateness process.
c) Review DRB & DRC review procedures – Dave Skelton
I have attending DRC and DRB and have discussed ideas to improve outcomes with the
staff and Planning Director, Tim McHarg .
d) Improve coordination between planning, engineering and building – Keri Thorpe, Rick
Hixson and Bob Risk
The Departments have begun writing letters jointly so that a citizen receives one notice
of violation instead of a separate violation notice from each department. For example,
the legalization of a basement apartment may require deviations for lot size and/or lot
width. The apartment may also require costly upgrades to meet current building codes.
Both the deviation process and the building upgrades are brought to the attention of the
applicant concurrently, so they are aware of the codes and standards enforced by each
department. The property owner is then better informed when deciding how to proceed
(i.e. remove the apartment or attempt to legalize it).
The Building Division is being included in UDO text amendment discussions which may
affect builders directly (i.e. changes in building dimension requirements or standards).
Parks and Recreation (P&R) have been working to bridge communication and
coordination between Planning, Engineering, and Building in order to be notified of
projects that involve Parks and trails before the decisions are finalized.
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3) Economic Development
a) Hire the Economic Development Ombudsman – COMPLETED
Brit Fontenot is working in this capacity.
b) Work as a catalyst to bring the Chamber, Prospera, MSU and the City together – Chris
Kukulski, Brit Fontenot
Chamber, Prospera, MSU and the City all have reps on the EDC.
Brit led the submittal of the City’s Google Fiber project with coordination between
each of the entities.
c) Increase salability of lots, final plat extensions, infrastructure guarantees – Dave Skelton
Extending construction loans in-lieu of foreclosure does not seem to be an option with
lending institutions as a solution to assist with increasing the salability of lots. Lending
institutions are generally reducing the sale price for subdivision lots to reduce their
inventory of foreclosed lots. Several subdivisions have recently changed hands.
Staff continues to work to identify alternatives with developers and lending institutions.
When possible, extensions and renewal of guarantees have been completed.
Modifications to 5 or fewer lots can be done through an expedited process. However, if
it is changing 6 or more lots then state law requires that the standard subdivision
process be followed. Staff works with interested parties to ensure that necessary but
not redundant information would be included in applications to reduce preparation
time and expense. Several plat extensions have been processed and approved as
allowed by state law.
d) Support the Economic Development Council (EDC) - Chris Kukulski, Brit Fontenot
The EDC continues to meet twice a month to discuss each of the Economic Development
Plan’s (EDP) goals and strategies to determine what sections of the plan are being
addressed by other local entities and/or organizations and what sections of the EDP can
the EDC make recommendations that the Commission can take meaningful action on.
In addition the EDC is meeting with representatives of the MCCTF (Mayor’s
Community Climate Task Force) to discuss finding areas of mutual interest and
support between the EDP and the Task Force recommendations.
The proposed budget includes $2,500 for general council working expenses in FY11.
e) Partner with MSU and all community stakeholders to develop a two-year college - City
Commission
Part of the EDP’s goals and strategies include Section VII 3. D,”Encourage MSU
College of Technology in Bozeman, Bozeman Job Service and the Bozeman School
District to develop and maintain continuing education and certification programs for
high-demand jobs”. This has been identified as an area needing support by the EDC.
Round table with City staff, elected officials and MSU President and staff held in
February 2010
4) Develop a plan to address deferred infrastructure maintenance – Rick Hixson
An analysis for water pipes, sewer pipes, streets and sidewalks is being conducted to
determine how many lineal feet need to be replaced each year to stop falling further
behind and what would it take to catch up within 10 years. Once completed, we will
analyze the effects these two approaches would have on utility rates and assessments.
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a) Water Distribution System – the facility plan identifies 54,506 lineal feet (LF) of existing
water mains that are undersized and need to be replaced at a cost of $11,768,253 and
53,661 LF of undersized water mains that need to be upgraded to meet fire flows on a max
day at a cost of $11,659,652. (Engineers)
b) Sewer Collection System - improvements were identified in the 1998 Facility Plan. The
2005 Plan recommended lines be TV inspected to determine the greatest need. The
projects identified in the 1998 Plan continue to be completed, but as annual televising
continues, other more urgent projects may be identified and completed. (Engineers)
Application for Treasure State Endowment Program 2011 Project submitted
($700,000) to assist in funding replacement of sewer pipes.
c) Street System - there are currently 27 miles of city streets which are in need of overlay
treatments and 25 miles of streets which are in need of chip sealing. At our current rate of
investment it would take us approximately 18 years to overlay the streets which need
treatments if no further deterioration of the remaining streets took place. The street
system includes the curbs and street related storm water. (Engineers)
Rick will be prepared to provide details on Streets/Curbs during Streets Budget
work session on July 26
The recommended budget for the Street Maintenance District includes a “10% over
5 years Plan” to begin tackling Curb Replacements. We propose a 2% assessment
increase for each of the next 5 years, until we grow to 10% of the annual assessment
being set-aside for planned curb replacements.
d) Sidewalks. §12.20.035 BMC requires abutting owners to repair sidewalks, which
Engineering Dept oversees. §12.20.060 BMC provides City Commission can order a
sidewalk or curb to be constructed. (Engineers)
e) Facilities. Implement recommendations contained within Facility Condition Index Plans –
James Goehrung
See attached detailed report.
f) Police Station & Municipal Courts - Develop a plan to replace our municipal courts and
police station – Chuck Winn & Police Chief
The recommended budget includes $20,000 for participation in the County’s Master
Plan process for the Law & Justice site.
Gallatin County has hired Prugh and Lenon Architects to develop a new master
plan for the L&J site and has invited the City to participate. Phase 1 includes an
updated needs assessment of space requirements for all criminal justice functions
including City Courts and Police Department. Commissioner Taylor and Chuck
Winn met with representatives from the County to discuss how the City might
participate financially in the initial phases of the study.
5) Determine future of Mandeville Farm & Story Mansion
a) Utilize the Economic Development Council to make recommendations regarding
Mandeville Farm, preliminary plat expires April 2011 – Chris Kukulski, Brit Fontenot
As the EDC evaluated the Goals and Strategies of the Economic Development Plan, the
EDC has not revisited Mandeville Farms in the last several meetings. Preliminary plat
extension must be sought by April 2011.
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A Commission work session is scheduled for August 9th regarding the property.
b) Develop a transition plan for the Story Mansion based on the December 8, 2008 approved
motion. - City Commission
“Authorize the City Manager to sign the Award of Bid to R & R Taylor Construction as the
General Contractor/Construction Manager in the amount of $1,071,242 as authorized by
the 2008-2009 budgets and direct staff to bring back the necessary budget amendment
from the General Fund not to exceed $391,222 to be paid back within 24 months either
through fundraising or by selling the mansion starting on January 1 of 2011 (originally
stated 2010 but he clarified later on in discussion).”
2nd Tier New Initiatives
1) Initiate ballot amendments for the 2010 election - City Commission – COMPLETED
Ordinance process complete and transmitted to the Gallatin County Election
Administrator.
2) Develop a policy that determines when specialty event insurance is required: Parades? Events
on public land? Facility rentals?
The parks and recreation department is providing facility rental customers with
information on insurance and a list of possible resources to obtain it. We are still
currently following the City’s code on this. We have not drafted the revised policy yet.
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Ongoing Priorities
City Attorney Office
1. Complete Code Codification
Considerable time has been spent on codification during the past two months, our
comments have been sent to MuniCode.
Once MuniCode completes their work the code will be presented to the city commission
for review and approval later this summer.
Once adopted, we will begin updating the code one chapter at a time over the next year.
2. Write language as required in the city charter for the 2010 ballot – COMPLETED
3. Close out CALA - receive reimbursement from Pacific – COMPLETED (CONCENT 7/12/10)
4. Develop a contract routing/review policy
An initial draft has been sent out for staff review
5. Develop a program to track criminal case data regarding the number of convictions, pleas, and
acquittals for each charge
Updates to the JustWare software were included in the preliminary budget; our Senior
Legal Assistant has completed a week long offsite training in JustWare. The
implementation of this will also be enhanced if the additional .5 FTE administrative
assistant remains in the final adopted budget.
6. Rewrite Title 2, BMC - Organizational Structure
This is now being implemented into the codification process, we expect to complete later
this summer.
7. Amend Commission Rules of Procedure
This will not be done until codification to be complete.
8. Abate Bridger View Trailer Park and Story Mill nuisances
The foreclosure trial is scheduled for September 2010
9. Clarify liability coverage for boards
The letter to MMIA has been drafted and is under staff review.
10. Amend ordinances related to the N7URB powers and review other URB/TIF boards for
codification
This will be included in the codification and DBID extension.
11. Work with Ethics Board RE: Changes to Code of Ethics for Conflict of Interests
The final draft of the Ethics Handbook is scheduled for your review July 19.
Comment [g1]: Coming in late April or early May
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City Manager's Office
1. Complete the recruitment and selection of a new Police Chief and Planning and Community
Development Director and integrate into the leadership team
Chief Price started June 30, 2010.
Planning Director, Tim McHarg starts August 15, 2010.
2. Complete an in depth analysis of the criminal justice process including law enforcement, the
prosecution and public defender offices and the City's two Municipal Courts.
Once the new police chief has time get acclimated, we will begin work on the item
3. Enhance and expand partnerships with MSU
Scheduled quarterly meetings with President Cruzado and Staff. The 1st meeting was
in February and unfortunately the 2nd meeting had to be canceled.
4. Initiate legislative changes in the 2011 session
Local option tax - 100% for property tax relief
Issues related to electronic document retention
Reform DUI laws - review fines
Permissive medical levy and Health Savings Accounts
Impact of State-funded public defender system
Protect entitlement share program
5. Update the Americans with Disabilities Act 1992 Transition Plan
James recently attended a conference on ADA and returned reinvigorated with ideas
and strategies on how the CoB can successfully update the existing transition plan and
how best to involve the community in this process. Sullivan, Goehrung and Fontenot
are scheduled to meet on this issue and hammer out a strategy.
6. Complete analysis of leash free park trial after 1st year of implementation – September 10,
2009
The 1 yr anniversary of the final reading of the Ordinance 1764, revisions to Title 6
(which include adding Cooper Park as a designated off-leash park) is August 24th 2010.
The 1 yr. anniversary of the effective date is September 24, 2010. Brit’s intention is to
provide the analysis of a leash –free cooper park at or near the end of September, 2010.
Finance Department
1. Successful financing of Water Reclamation Facility (WRF) project
Since February Loans A, B, C, D, E, F, G, totaling $16.5M have been closed; we are
drawing funds on a reimbursement basis.
It is anticipated that one final Loan, Loan H, will be completed this fall.
EPA – Generator Grant has been received.
FY10 State and Tribal Assistance Grant & Treasure State Endowment Program
Grants are receiving final review, will draw funds in the coming months.
2. Update water & sewer rate studies for FY11- FY15.
Water rate study is underway; needed for Item 5, below.
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3. Develop direct and indirect cost allocations/charges for all City grants
Summer 2010.
4. Update of existing Impact Fee Studies
Working to prepare Request for Proposals documents (Planning Department,) so that
contracts may be signed after final budget approval in September.
5. Successful financing of Water Treatment Plant (WTP) project
In June we held an initial conference call for project players: City Engineering,
Finance, Grants, Water Treatment Plant staff; DEQ, DNRC, and EPA.
Plan to have Uniform Application completed and loan commitments received in
July/August.
Appropriations Request Submitted for Federal FY2011.
6. Resolve lighting district issues
Working with North 7th TIF/Lighting Districts Project as a possible catalyst to begin
discussions with NorthWestern Energy.
7. Complete Community Climate Action Plan
Community Task Force has been meeting; they have prepared draft “recommended
actions.”
8. Update Municipal Climate Action Plan
Contract with Gradient Systems, funded by Energy Efficiency and Conservation Block
Grant, for update to carbon emissions data for city programs and buildings.
9. Contract for a Solid Waste/Recycling Rate study
Fire Department
1. Complete Insurance Services Organization (ISO) re-rating analysis
ISO will be reviewing both the fire department ISO rating and the Building Division
ISO rating. The Building ISO rating project has a meeting scheduled between Bob
Risk and ISO for July 19th.
The Fire Department ISO rating committee has met with all the required agencies (FD,
911, H2O) and has begun the process of gathering the required information needed to
request an ISO inspection. The next step is to schedule an ISO site visit. ISO will spend
several days with all three agencies doing the FD evaluation. We should hear results a
few months after the visit.
2. Conduct audit of fees for Building Division and Fire Inspection Services
Anna, Chuck, Bob and Jason are jointly working on solutions to this item. Bob is
gathering information and documentation to put together the proper
recommendations. We will continue to work on this item through the summer with a
recommendation this fall or early winter. The Building Division continues to evaluate
staffing, workloads and income on a monthly basis and will continue to proactively
manage the division as work on the fee recommendation progresses.
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Human Resources Director
1. Implement reorganization of HR department to include employee recruitment and selection,
benefits, payroll and training
The RFP’s for the HR director vacancy recruitment were due July 9, 2010.
Pattie has accepted the HR Associate vacancy.
Pattie will begin to learn payroll processing procedures in order to back up Terry.
Payroll and benefits have been moved into the human resource department.
2. Complete rewrite of the Employee Handbook
This has been placed on hold until the new director is in place.
3. Develop employee training program for all mandated training
MCA requires that local governments to provide for “ongoing” fair employment practices and human relations training.
Fair Employment Practices Training includes training into the laws, rules and
regulations that we operate under. The HR Bootcamp that HR sponsored in
December satisfies this requirement, and is now mandatory viewing for all new
supervisors.
Human Relations Training – This was not defined in Code, but I believe it would
include training in the areas of leadership, communication, problem solving, conflict resolution, etc. The MSU Leadership program is covering these topics,
and the Mark Willmarth training also helps us in this area.
Best practices suggest annual workplace discrimination prevention training.
MMIA provided workplace harassment training in April and June, 2010. All
City employees were required to attend.
The goal that has been established is for all employees to receive annual refresher training alternating between formal and informal training.
BMC requires annual Ethics Training of employees.
Most employees received the basic ethics training over the past year. We expect
to continue partnering with MSU to meet this requirement.
The ICMA ethics training was well attended by HPO members.
4. Audit of qualifying dependents for group health insurance
We decided that, since MMIA was not available to conduct this audit, we would require anyone who claims dependents during open enrollment to certify, under penalty of
discipline, that dependents they were covering were eligible. This has been
accomplished.
Created affidavit for employees to sign up domestic partners for benefits
Created declaration of qualified dependents to that began July 1, 2010
5. Analysis of health insurance in base continuation for retirement purposes
The majority of city employees elected to go to Plan Choice. In order for this change to
be implemented, a significant funding shift took place helping to segregate health
benefit decisions from retirement decisions.
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IT Director
1. Resolve software communication conflicts between the courts, legal, PD and finance
Working with the state to test the ability to extract data.
2. Create a City-wide policy for preserving documents for litigation and electronic discovery
Gathering past practices, State and Federal policies to ensure all bases are covered
3. Continue developing the web site to provide information to the public.
The new site is almost ready to roll out. It will provide additional tools for the public
4. Develop and implement appropriate internet sites to inform, educate and involve the
community
This will be incorporated with #3 and the new tools like forum’s blogs, etc.
Library
1. Resolve pedestrian access/parking concerns such as snow removal at the Library
2. Complete Library staffing study to determine future needs related to expanded library hours,
technology, and maintenance needs
3. Host Montana Library Association Conference in April 2010
Bozeman successfully hosted the conference in April
Alice Meister was named Librarian of the Year for Montana.
4. Continue to work with the City on South Wallace Avenue development/ Library interface
5. Complete master plan for Library grounds
We started a Library Grounds Master Plan Committee, consisting of Courtney
Kramer, Paula Beswick, Dan McCarthy, Carole Brennan, Thom White, Judy Mathre,
Brit Fontenot, and Alice , met on Friday, June 4.
Parks, Recreation & Cemetery Department
1. Complete CTEP College/Huffine Pathway project
The easements have been donated and recorded; the final design plan has been
reviewed and approved by City staff, MDT, and CTEP.
The bid advertisement will begin July 18 with three weeks advertising required.
Construction begins in late August with an expected completion date of October (45 day
construction period).
2. Replacement of filter system and ADA chairlift at Bogert Pool
Bogert filter system replacement will begin after this summer’s swim season
The ADA chairlift will be replaced as soon as we have an approved budget.
3. Replacement of natatorium lighting at Swim Center
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The Commission approved an expenditure of $17,000 for initial engineering services.
RFP’s are out. Actual work will proceed once the final budget is adopted.
4. Identify future CTEP projects
A Steering Committee has met 3 times and developed a list of projects in order of
priority. A recommendation of projects for next year will be presented to the
Commission late summer or early fall and then to CTEP.
The committee consists of Ron, Andy Kerr (engineering), John Vandelinder (streets),
Courtney Krammer (planning), Chris Naumann (DBA), Rob Bukvich (MDT), Gary
Vodenhal (GVLT), Bill Bartlett (Bike Board), and Jon Henderson (GIS).
5. Complete Cemetery Master Plan
Work is continuing with Cemetery Board, Staff, and Lowell Springer’s volunteer
services.
6. Complete analysis of a Parks Maintenance District or other funding sources - MSU intern
Intern Randy Wall is planning to present a policy recommendation to the Commission
for a park maintenance district in the Spring of 2011.
Intern, Randy Wall is compiling an inventory of all park lands and trails, including all
dedicated parkland maintained by Home Owners Associations (HOA). We are also
determining a cost per square foot and acre for maintenance. This information, along
with the number of businesses and households, will be used to determine how much the
Parks budget would need to be increased to maintain the additional land, as well as how
much that would cost each household and business in an SID.
7. Support community efforts to enhance Bozeman Creek as an asset throughout our parks and
open spaces.
Ron has met with a group which includes GVLT, FWP, Trout Unlimited, Water
Conservation District, Gallatin Local Water Quality District, Friends of Bogert, Rob
Pertzborn, and the National Park Service. These groups are committed to a project,
which Ron will be spearheading, to develop an overall master plan for the Bozeman
Creek from Goldenstien to the East Gallatin.
Ron is making application to the NPS for staff assistance at no cost to the City. This
would be a person (local) who would provide guidance, expertise, and assistance with
grants and plans.
We will develop a plan and maps showing the current status of the creek, areas of
possible enhancement/remediation, identify problem areas, and identify 2 to 4 possible
demonstration projects. There will be overlay maps showing all of this. The plan, once
vetted through agencies and the public, will eventually go to the commission for
adoption. This is planned to be a 2 year process.
Planning & Community Development Department
Also see attached July 6 planning report
1. Complete Impact Fee Study Updates (water, sewer, streets, fire) – Chris Saunders
Preparation of Request for Proposals will be done in the 1st quarter of the FY11 fiscal
year.
This task has been included in the proposed 2010-2011 budget.
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2. Regulate the location of medical marijuana dispensaries – Chris Saunders
The Public hearing on the draft ordinance is on the July 12, 2010 city commission
agenda. The Zoning Commission has completed their review and recommendation on
the draft.
Interim zoning ordinance 1784 adopted on March 11, 2010 to allow time to prepare
formal regulatory structure.
3. Amend UDO to address the timing of installation of sidewalks and address improvement
warranties, BCP Implementation Policy 2, 4, 12c, 15, 66, 70-72, 74, 84 – Dave Skelton
Two-year extensions are being granted in the interim for the completion of subdivision
sidewalks where the majority of the subdivision lots and/or blocks have not been sold
and dwellings constructed, and where key pedestrian connections are being installed
where necessary. Extensions require a new Improvements Agreement and financial
guarantee with the two-year extensions. In most cases the extensions are directly
related to the foreclosure of construction loans by the lending institutions and staff is
working directly with the lending institution.
4. Amend Casino Ordinance - Allyson Bristor
The Department of Revenue’s Liquor Control Division came to a Commission policy
meeting in January 2010 to discuss interconnectedness of state liquor licensing and
gaming policies. Future options can be to a) drop the Casino Ordinance entirely, b)
revise “casino” definition in the Unified Development Ordinance, and/or c) add a new
definition for “gaming” in the Unified Development Ordinance.
5. Update the Historic Structures Inventory – BCP Implementation Policy 4, 9, 11a, 16b, 21a, 24
– Courtney Kramer
Interns are 80% complete with a re-inventory of the North Church Historic District,
although data remains to be collated and inserted into a digital format. Photography
and historic research of the district remains to be completed, as both interns are
volunteers giving us about two hours per week this spring. One intern departed on July
1. Another person has expressed interest in an internship in this area.
Completion of this pilot project will allow us to analyze what we want to get out of a
future inventory and the planning staff continues efforts to procure supplemental grant
funding for part or the entire inventory.
A second GIS layer will be constructed from the Spring 2010 inventory, creating a
totally digital, clickable, and searchable inventory for the North Church district. The
goal is to have this information accessible over the City’s website, to allow the public
easier access to the inventory. Completion of this pilot project will allow us to analyze
what we need to obtain from a future inventory and will facilitate an overall update.
A Preserve America grant application has been submitted. The request is for $70,000
in matching funds to complete an inventory of the B-3 commercial core (downtown).
6. Update the fee schedule for the Planning Department - BCP Implementation Policy 2, 80 –
Doug Riley
The next update will be evaluated after the New Initiatives #2 is completed.
7. Implement TIF District plans – BCP Implementation Policy 16, 19, 44 – Keri Thorpe
North 7th sidewalk installation project
o All the easements needed for sidewalk construction have been obtained.
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o The project is under construction.
North East Neighborhood - Depot park project awarded April 5
o Improvements are in construction and are scheduled to be completed this
summer.
o The Board has identified E. Peach and E. Tamarack Streets as locations for
sidewalk construction and drainage improvements. The Board needs to select an
engineering firm to provide preliminary survey, design and cost estimates.
o The Board has identified a pedestrian bridge project across Bozeman Creek in
the Aspen Street right-of-way. The Board needs to hire an engineering firm to
provide preliminary survey, design and cost estimates.
o The Board has asked staff to draft a redevelopment incentive program for the
District.
Police Department
1. Complete implementation of electronic ticketing and reporting system to include police,
records, prosecution and municipal courts
We continue to work with the electronic ticketing vendor, Advanced Public Safety, in
an effort to further customize the elements of this project to best fit the needs of the
Police Department, Municipal Court, the Records Division and the Bozeman City
Attorney’s Office. We have purchased the equipment for 19 patrol cars. We have
requested funding for the remainder of the electronic ticketing system in our FY11
budget. The vendor is continuing the process of building the equipment and designing
the software for this project.
The City of Bozeman’s I.T. Department has taken an active role in this project. There
is continued coordinated communication between the Bozeman Police Department, the
I.T. Department and the electronic ticket vendor. There work is being done on the state
level to ensure this system will be electronically compatible with our system. The most
common forms the police officers use are being designed and completed by our
department representative.
2. Create a traffic division
The police department has 3 dayshift officers assigned to motorcycles during the
summer. When call load and staffing allows, these officers respond to traffic accidents
and focus primarily on traffic enforcement, leaving the remaining dayshift officers to
answer the incoming calls for service. The critical component to successfully launching
a traffic division is having enough officers assigned to dayshift. We have had a
successful hiring process this year and in a couple weeks, after two more of our newest
officers complete the Field Training and Evaluation Program, we will have day shift
staffed to the level that will allow for the motors to work as a dedicated traffic division.
3. Build and improve community/PD relations through the development and implementation of
new programs consistent with community policing
Twenty-two citizen students graduated from the first Citizen’s Police Academy on May
12, 2010. The Bozeman Police Department is planning to conduct the second academy
class this fall but the date has yet to be announced.
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On May 22, 2010, the Bozeman Police Department hosted the first Public Safety Day.
Public service agencies including the Gallatin County Sherriff’s Office, AMR and
Bozeman Fire participated with the police department. We offered tours of emergency
service vehicles, held a bike rodeo, gave away over 100 kid’s bike helmets and raffled a
BMX bike donated by Lehrkind’s Coca Cola. The event was very well attended and is
something this department will sponsor again.
We continue to attend Neighborhood meetings, including the monthly INC, (Inter
Neighborhood Council), to provide crime updates as they relate to various
neighborhoods. Our department Ride Along Program is being used by various
members of the community who wish to see what riding with a police officer is like.
Our officers continue to make efforts to spend more time out of their cars and
interacting with members of the community within their assigned beats.
The summer season is the time when the City of Bozeman plays host to many
community events, including Music on Main, the Sweet Pea Festival, The Bite of
Bozeman, several parades, various races, etc. Officers of the Bozeman Police
Department are present at each of these events. The officers recognize these events are
additional opportunities to build and strengthen community/police relationships.
4. Recruit, hire and train a full staff of officers who exemplify the department’s code of conduct
and oath of office
We hired five new officers on March 29, 2010. Three of those officers needed to attend
the Montana Law Enforcement Academy, (MLEA) and the other two started the
department’s 14 week Field Training and Evaluation Program (FTEP). On June 25,
2010, the three officers attending the academy graduated and returned to start their 14
week FTEP. Approximately two weeks from now, the two officers in the FTEP will be
finished with that program and will be allowed to work patrol on their own. There is
also another officer currently being trained in the FTEP. That officer is approximately
half finished with the program.
We are currently conducting a hiring process. We received 105 applications for 10
vacant positions. Interviews for these positions are scheduled for the week of July 11th.
This hiring process coincides with the September MLEA class.
Recruiting, hiring and training remain a priority in this department. We feel progress
is being made in this area. Numbers of officers assigned to both the patrol and
detective divisions have never been higher. Our plan is to continue our aggressive
recruiting, hiring and training program until all our positions are occupied.
5. Participate in County Master Plan process to identify future police and court facility at Law
and Justice Center
The City/County Master Planning process has begun. Representatives from Gallatin
County, the City of Bozeman, Prugh & Lenon Architecture and Integrus Architecture
met on June 15 and 16, 2010 to discuss the initial law enforcement needs assessment.
We talked about facility components that both departments could share as well as
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components exclusive to the Bozeman Police Department. This is the beginning of a
very long process and there will be several more meetings. I will provide updates as
they become available.
6. Adopt an ordinance requiring all drivers to use hands-free devices while using their cellular
phones and to prohibit texting while driving
The department will lead a policy discussion with the Commission to determine how to
move forward on this issue in 2011.
Public Services Department
1. Manage Water Reclamation Facility (WRF) expansion ($54M) - anticipated completion of
Phase I is January 2012 – Bob Murray/Tom Adams
The project is currently on time and on budget. The scheduled date for Phase I
Substantial Completion is October 5, 2011 with full project close-out to occur in
January 2012.
Milestone Dates:
o May 26, 2011 – BNR bioreactors at Substantial Completion and ready for
commissioning.
o December 25, 2011 – BNR bioreactors fully operational.
The Phase 1 project bid for this portion of the project was $36,362,233. The project is
currently 58% complete with expenditures totaling $21,090,095 (July 1, 2010).
The project engineering budget was $7,919,965 (plant design and on-site construction
management for all 3 projects). To date, $5,517,369 has been spent (May 2010).
The project contingency (all 3 projects) is $2,417,330.
WRF upgrade – Laboratory and Administration Building
The scheduled date for Substantial Completion is April 2011.
The project bid for this portion of the project was $1,680,000. This project component
which began in March 2010 is currently 15% complete with expenditures totaling
$252,000.
WRF upgrade – Digester #3 and Solids Dewatering Building
The scheduled date for Substantial Completion is April 2011.
The project bid for this portion of the project was $5,298,965. This project component
which began in April 2010 is currently 5% complete with expenditures totaling
$264,948.
2. Complete design and award construction bid for the new Water Treatment Plant ($40.7M,
April 2011) – Bob Murray
The design is currently underway and on-schedule, with the projected bid opening in
February/March of 2011
Pilot testing, pre-design and membrane procurement have been completed.
3. Complete Vehicle Maintenance/HRDC facility on time and within budget – James Goehrung
Completion date now November 18, 2010
The city received approval to extend the deadline to utilize HB645 funds
4. Complete shops complex remodel within budget – James Goehrung
The consultant has reviewed the suggested remodel and they appear feasible within our
budget. The remodel will not take place until after the Vehicle Maintenance has moved
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and we are certain of the amount of money remaining for remodel.
5. Identify funding for, and install energy recovery system at the WRF if 100% funding can be
obtained – Natalie Meyer
This was the city’s top priority in our request for federal appropriations. All
application materials were submitted in March. We continue to research grant
opportunities.
6. Involve Commission in critical decisions regarding Sourdough/Mystic Lake Dam - Brian
Heaston
Implement water conservation plan
o The toilet rebate program continues. Over 500 applications have been
processed. As time allows, staff will analyze data for individual properties to
determine the water saved through the replacement of old fixtures. The
Conservation Plan recommends looking at interior and exterior conservation.
o Tiered water rates are in place and we expect them to be re-studied during the
upcoming water rate study. The tiered rate only applies to the residential
customers and staff is of the opinion that commercial users should be included in
the tiered rate. Rebates or incentives will be considered for “smart irrigation
controllers” as time allows. The conservation plan recommended that if in order
for the plan to be fully implemented, a full time staff person would need to be
dedicated solely to water conservation. We did not propose this position in the
FY11 budget, but will likely propose it for FY12.
o We plan on expanding the rebate program to include smart irrigation
controllers (i.e. evapo-transpiration controllers).
o Investigating a resolution stating that all new City building projects use
WaterSense and EnergyStar labeled products.
Review Development Plan (Phase 1, to be completed July 2010)
o Public meeting was held on May 24 to discuss project. Staff will be back before
the commission in late August to provide answers to questions asked during that
meeting, including but not limited to: conservation; possibility/feasibility of
drilling deep aquifer wells in Madison Formation; groundwater wells;
converting surface water rights to ground water rights; effect of closed basin;
multiple smaller containments vs. larger containment. Phase 1 completion now
planned for late fall. The public outreach portion of Phase 1 continues. Phone
calls are being made to key stakeholders, with meetings to follow. The Scope of
Work contemplated 3 days of public meetings with recreation and
environmental groups. The groups will be well advised that we are just in the
planning process, no decisions have been made, and that we are just seeking
input on how a dam would impact their constituency because they have been
identified as stakeholder/user groups that will be involved with a project of this
nature.
Complete Forest Management Plan. Coordinate with USFS Bozeman Municipal
Watershed Management Plan. – Brian Heaston
o The USFS presentation was made to Commission in April 2010. The record of
Decision (ROD) was appealed; therefore the Regional Office remanded the ROD
back to the District office to make revisions in the Impact Statement. A new
ROD will then be issued. USFS has asked us to mark trees in our sections near
the intake, which is a section of land that will be helicopter logged. USFS net
cost estimate for City’s share of a joint project is $400,000 more than our
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consultant’s estimate. Brian is working with USFS to determine why there is
such a big difference. We have no money in the CIP or budget for this work.
Until the appeal is completely resolved, we are recommending the City hold off
on doing any more work on this project.
o City Plan completed and presented to the Commission in April.
7. Complete design of College Street from 11th to Main Street and Intersection – Brian Heaston
The intersection roundabout will not begin construction this year. MDT’s review of the
plans has not yet been received. Once received, the project will be prepared for bidding
for next spring/summer. Everyone is in agreement that the intersection not be torn up
during the fall start-up of classes and football season.
8. Develop and implement a long term plan to manage the Bozeman Solvent Site – Rick Hixson
A new Scope of Work in the amount of $41,000+ has been approved for further soil
testing, as required by DEQ. The City will be responsible for one-half of this cost.
9. Assist other city departments with contract review/oversight and project development
Currently assisting with TIF projects; Parks projects; CTEP; Vehicle Maintenance
building; Fire training facility; Downtown HUD Grant, City hall rain garden and
others
10. Identify areas of the current Backflow Protection Ordinance that are not/cannot be enforced –
John Alston
The staff continues to work with property owners as outlined in the report provided to
the Commission on April 5. Most property owners are complying with requests to
install and test, but we continue to get calls and letters from a few angry property
owners who feel we have no right to even access their property to conduct inspections
during building permit work.
Additional Potential Issues
1) Street closures ordinance update (parade permits)
While not on the 2010-2011 work plan, Sullivan and Arkell will be presenting
amendments to this Ordinance to the Commission this year. Over 50 public
assembly permit applications have been reviewed thus far in 2010. Examples of
issues to be reviewed: reconsider the need for public assembly permit for activities
that take place in a park with a park reservation; differentiate between public
assembly and parade/walk/run/march; review/readdress open container waiver
process; process for applying for street closures for public
assemblies/parades/walk/run/ march/neighborhood picnics; types of events major
arterials can be closed for; cost of permits for street closures; etc.
2) Creation of a storm water utility
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TO: Chris Kukulski, City Manager
FROM: Chris Saunders, Interim Planning Director
RE: Reporting of Q2 progress on the 2010-2011 Work Plan adopted by City Commission
DATE: July 6, 2010
We have prepared a standard reporting structure for the tasks assigned to the DPCD as a lead agency
in completing the work. We set the beginning of our reporting period as the adoption of the new
growth policy, June 1, 2009. We selected this date because the policies established by the Commission
in the growth policy and the items on the work plan are closely related. It also allows recognition of the
considerable work which has been completed in the three quarters since adoption. Items changed
since the last quarterly report are shown in RED.
Five descriptions of the status for each task are used. These are:
Pending (no active work in this reporting period),
Research (research and analysis in progress),
Drafting (writing up options or proposals),
Public Review (written materials out for review by the public/Commission),
Completed (work item is done with final Commission action to approve or deny)
NEW POLICY INITIATIVES:
1) Enhance Downtown Development Opportunities
3. Increase Density in the B-3 district (Planning)
Lead Name: Krueger
Overall Status: Research (research and analysis in progress)
Work in Progress: Researching and gathering materials from similar jurisdictions (cities) that
have created incentive programs their downtowns. Will establish options to discuss/pursue.
Coordinating with Planner Riley on multi-story building considerations for any concerns with
other Departments (e.g. Fire Department for Life Safety issues) to establish parameters.
Completed Tasks: Since the adoption of the updated Growth Policy, code amendments have
been prepared and adopted for downtown parking requirement reductions (e.g. reductions due to
proximity to structured parking, no parking requirement for the first 3,000 s.f. or non-residential
buildings) and additional allowances for off-site parking. Code amendments were also prepared
and adopted to the open space requirements for residential projects that allow urban common
amenities (e.g. plazas or roof decks) and certain private patios and green roof decks to count
towards the open space and landscaping performance standards for projects.
Plan Connections:
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Bozeman Community Plan: Goal LU-1 and Objectives LU-1.2, 1.3, and1.4; Goal LU-2,
Objective LU-2.3; Goal LU-3 and Objectives LU-3.1,3.2, 3.3, and 3.4; Goal .LU-4 and
Objectives LU-4.4 and 4.6; Goal C-1, Objectives C-1.3 and 1.4; Goal C-3, Objectives C3.3, 3.4,
and 3.6; Goal C-4, Objectives C-4.1, 4.2, 4.3,and 4.4; Goal C-5; Goal HP-1, Goal H-1,
Objectives H1.1, 1.2, 1.3, 1.4; Goal H-2, Objectives H.2.1, 2.2, 2.3, 2.4; Goal H-3, Objectives
H3.1, 3.2, 3.3; Goal ED-1 and Objectives ED-1.1,1.3, 1.5, 1.6; Goal ED-3, Objectives ED 3.1
and 3.2. Implementation Policies 8, 9, 16, 21a, 22, 27, 81.
Downtown Improvement Plan: Guiding Principles 1, 4, 5, 8. Preliminary Next Steps – Prepare
Code Revisions. Next Step Matrix – Prepare and Adopt Code Revisions 1/10 – 1/11.
Economic Development Plan: Goals 4.c., 5.
4. Implement the remaining parking recommendations identified in the downtown plan and
review and update for the Downtown Parking SID/Cash-in-lieu program (Planning, Parking)
Lead Name: Bristor and Burns
Overall Status: Completed (part one) and Research (research and analysis in progress)
Work in Progress: The Parking Commission has begun a downtown parking study. They have
completed the consultant selection process but have not yet completed the contract documents.
The study will identify total parking inventory (on-street, public and private lots) and the
turnover rate in each parking lot. It must be recognized that the parking study will be a
“snapshot” of current conditions. Updates or revisions to the Downtown Parking SID/Cash-in-
lieu program will not happen until the parking study is complete. Parking Commission hopes to
complete study by the end of the year. Cash-in-lieu is currently a small percentage of revenue
for City. Goal is to become self sufficient in parking operations and run parking programs as
they exist without the need for cash-in-lieu. It is expected that with the recent parking reductions
that were added to the Unified Development Ordinance, the cash-in-lieu program will have a
“slow death.” If cash-in-lieu program goes away entirely, the goal is to have no effect to public
parking services. Planning and the Parking Manager will monitor the effect of the added
reductions to development downtown. The expected result will show that parking does not
govern development potential downtown as demonstrated in the recent Commission review of
the F&H building CUP.
Completed Tasks: Unified Development Ordinance amendments reduced several of the parking
requirements for the B-3 zoning district (adopted on January 30, 2010). The amendments
followed the recommendations in the Downtown Improvement Plan. Amendments: a)
Residential uses in mixed-use buildings may receive a 50-100% reduction (depending on the
ratio of non-residential to residential parking spaces), b) 10% reduction when a residential or
commercial development is within 800 feet of a developed and serviced transit stop, c) For
development that includes more than five-dwelling units, a car-sharing agreement maybe be used
to meet the required number of parking spaces, d) The first 3,000 square feet gross square feet of
a non-residential building not required to provide parking, e) 15% reduction may be taken when
the development is within 800 feet of structured parking, and f) office use no longer
automatically require a minimum of four spaces. One of the recommendations in the Downtown
Improvement Plan, which was to change the parking ration of office use to 1 space/1000 sq feet,
was not implemented because Staff felt that the other added reductions mentioned above would
more or less equal that type of reduction.
The Bozeman Parking Commission proposed a downtown parking study and released a RFP to
the public for the proposed work. Four companies placed a bid on the study. A subcommittee of
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Paul Burns, Parking Manager and three Parking Commission members reviewed the four
proposals. The week of July 5, 2010 the entire Bozeman Parking Commission will vote to
accept the bid from Western Transportation Institute. The funding to pay for the downtown
parking study is coming from the Downtown TIF. The study will cost $27,435.60.
Plan Connections:
Bozeman Community Plan: Objective G-1.2, Objective LU-2.3, Objective LU-4.6, Objective C-
2.5, Objective ED-1.5, Objective T-2.2, Implementation Policies 2, 3, 9, 10, 11.
Downtown Improvement Plan: Guiding Principle #5; “Strengthen Downtown Businesses”
Strategy; “Adopt a Code Unique to Downtown Strategy”
5. Amend UDO to incentivize downtown redevelopment and the construction of multi-story
buildings (Planning)
Lead Name: Riley
Overall Status: Research (research and analysis in progress)
Work in Progress: Researching and gathering materials from similar jurisdictions (cities) that
have created incentive programs and height allowances for their historic downtowns. Will
establish options to discuss/pursue. Reviewing multi-story building considerations for any
concerns with other Departments (e.g. Fire Department for Life Safety issues) to establish
parameters.
Completed Tasks: Since the adoption of the updated Growth Policy, code amendments have
been prepared and adopted for downtown parking requirement reductions (e.g. reductions due to
proximity to structured parking, no parking requirement for the first 3,000 s.f. or non-residential
buildings) and additional allowances for off-site parking. Code amendments were also prepared
and adopted to the open space requirements for residential projects that allow urban common
amenities (e.g. plazas or roof decks) and certain private patios and green roof decks to count
towards the open space and landscaping performance standards for projects. These changes
facilitate development as multi-story buildings. Actual construction is beginning on the F&H
building in the up-coming quarter as the first result of the changes.
Plan Connections:
Bozeman Community Plan: Goal LU-1 and Objective LU-1.4, Goal LU-3 and Objectives LU-
3.1,3.2. Goal ED-1 and Objectives ED-1.1, ED-1.5, ED-1.6. Implementation Policies 3, 11.
Downtown Improvement Plan: Guiding Principles 1, 4, 5, 8. Preliminary Next Steps – Prepare
Code Revisions. Next Step Matrix – Prepare and Adopt Code Revisions 1/10 – 1/11.
Economic Development Plan: Goals 4.c., 5.
2) Reform the development review process without decreasing quality
1. Increase the Planning Director’s and City Engineer’s responsibilities to make
administrative approvals of projects as recommended in the Community Plan (Planning/
Engineering)
Lead Name: Saunders
Overall Status: Research (research and analysis in progress)
Work in Progress: Researching and gathering materials from similar jurisdictions (cities) to
establish parameters for how such code changes may be structured. Identifying the current
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outline of responsibilities for approval of different kinds of projects. Zoning procedures survey
of other communities is underway at this time. First round of responses has been received.
Second request for response will be sent in July.
Completed Tasks: Indexed the current City Commission, Board of Adjustment and Planning
Director approval authorities.
Plan Connections:
Bozeman Community Plan: Implementation Policies 4, 9,
Economic Development Plan: Goal 4.a(4)
2. Amend the Sign Code
Lead Name: Hasler and Krueger
Overall Status: Research (research and analysis in progress)
Work in Progress: The Commission subsequently identified seven specific items which they
wished to be examined. These are identified here along with initial considerations. Other
review and suggested revisions may also be done. Due to the complexity of this item the
reporting breaks out sub-steps.
A. Investigate eliminating a re-use permit triggering compliance of signs that are not changed.
(Pending)
BMC 18.52.190 A. states the eventual elimination of existing signs that are not in
conformity with the provision of the chapter is as important as the regulation of new
signs. Triggers that require this compliance:
a. COA
b. Site Plan
c. CUP
d. Application with deviations
e. Re-uses (code amendment is required to change this standard)
B. Investigate the triggers necessitating sign compliance with current requirements.(Pending)
BMC 18.52.190.C. states nonconforming signs may not be changed except for the
following. Researching these triggers
a. Replaced except for conforming signs
b. Changed in copy (includes sign faces on light boxes). Excludes reader board signs
intended to be changed.
c. Structurally altered except to extend its useful life.
d. Expanded, moved, or relocated.
C. Clean up the application and administrative appeals process. (Public Review)
Build a new application template for sign permits
Provide clear notice of the appeal procedures for signs
Chart out current application process
D. Speed up the application and administrative appeals process. (Public Review)
Research appeals procedures for signs
Returning incomplete applications quickly
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Develop a sample sign application that would work as a template including exhibits
Research electronic application and credit card payments
E. Investigate a design review process. (Research)
We presently have the COA review approval for Entryway Overlay (ECO) &
Neighborhood Conservation Overlay (NCO). This process allows for deviations to
numerical standards in exchange for superior design. The process requires extensive
review process and documentation. This option is not available everywhere in the
community.
Review design criteria in the ECO & NCO for consistency and clarity
Identify potential amendments
F. Investigate monument sign with moveable lettering and how these fit into the sign ordnance.
(Pending)
Clarify commission intent for this guideline to include some or all of:
a. Reader board type signs?
b. PUD pylon signs with tenant listings?
c. Multiple tenant listings on monument signs in Entryway?
d. Fuel station price changing signs?
e. Other?
G. Investigate how to exempt signs with a historical use from the sign code. (Research)
The Bozeman Historic Preservation Advisory Board’s Planning and Policy Committee
has begun discussing creation of a historic or cultural sign list. The purpose of a sign
registry would be to protect signs that are historic or culturally important to the
community of Bozeman, enabling the signs to remain as are when future development is
proposed on the site. Preliminary policy ideas suggest that if a sign were placed on the
historic/ cultural sign inventory, the sign could not be altered or demolished without a
Certificate of Appropriateness process.
Completed Tasks:
C. Completed new application checklist for sign COA application in the Entryway Corridors and
Neighborhood Conservation Overlay.
C. Completed new staff application completeness checklist to review application to make sure
all application materials are included in the application and the application is ready for review.
Also gives more clear direction to applicants in preparing submittal materials which minimizes
delay and increases predictability. The draft revised application was sent out for public review
on June 7th. After public comment the application will be finalized and a sample of a good
quality, complete application will be made to be hosted on the website so people can have a
better sense of what is required. The new application includes information on appelas.
D. Signs within the Neighborhood Conservation Overlay and Entryway Overlay are now given
directly to Planning Staff assigned to those areas for completeness.
E. Code amendment passed to add a Certificate of Appropriateness review (design review) for
signs within the Entryway Corridor, took effect January 30, 2010. Completed new staff
application completeness checklist to review application to make sure all application materials
are included in the application and the application is ready for review. Also gives more clear
24
direction to applicants in preparing submittal materials which minimizes delay and increases
predictability.
Plan Connections:
Bozeman Community Plan: Goal LU-1 and Objective LU-1.2, 1.3, 1.4. Goal LU-3 and Objectives
LU-3.1, 3.2. Goal LU-4 and Objectives LU-4.3, 4.9. Goal C-1 and Objectives C-1.1, 1.2, 1.4. Goal
C-4 and Objective C4.1. Goal ED-1 and Objectives ED-1.1, 1.5, 1.6. Implementation Policies 8, 9,
16, 21a, 22, 27, 81,
Economic Development Plan: Goal 1-strategy 1.e, Goal 5- strategy 5.a, Goal 6-strategies a, b,
&d.
3. Review DRB & DRC review procedures. (Planning)
Lead Name: Skelton
Overall Status: Research (research and analysis in progress)
Work in Progress: Evaluate current process of reviewing development proposals by DRB &
DRC while in a public forum in terms of communicating with applicants, consultants, applicant’s
representatives, and general public. Investigate adding a discussion agenda item at the end of
each scheduled meeting for members of the DRB & DRC to evaluate the effectiveness by which
they have reviewed items on the agenda. Determine if additional information and/or additional
time is necessary for a complete and effective review of development proposals.
Completed Tasks: Both DRC and DRB have discussed how to make improvements and concurr
that the effectiveness in reviewing planning and zoning applications rely heavily on the accuracy
and detail of information provided with applications. Planning Staff was reminded of the
importance in deeming applications incomplete if all applicable information necessary to review
a development proposal is not provided. The DRB further noted the value of staff reminding the
advisory body of the Commission’s position on addressing the design disciplines of the Bozeman
Design Objectives Plan with larger commercial project, in particular large scale retail uses and
planned unit developments.
Plan Connections:
Bozeman Community Plan: Goal LU-4 and Objectives LU-4.4 and LU-4.9, Goal C-1 and
Objectives C-1.1, C-1.2, Goal RCC-1 and Objectives RCC-1.1, RCC-1.2, RCC-1.3, Goal RCC-2
and Objectives RCC-2.3 thru RCC-2.8
Bozeman Community Plan: Implementation Policies 1, 4, 5, 16, 78, 86, 89-91
4. Improve coordination between planning, engineering and building.
Lead Name: Thorpe
Overall Status: Research (research and analysis in progress)
Work in Progress: Coordination between Building and Planning has improved greatly over the
last three years. Increased communication and developing a better understanding of the roles
each Department serves in the City has facilitated the review process by catching errors, noticing
omissions, and informing applicants of subsequent reviews and application submittal
25
requirements which may be requested by the reciprocal department. The Planning Director and
Chief Building Official continue to meet on a regular basis improving communication and
coordination between the two Departments. Planning and Engineering continue to work closely
on development review applications, both subdivision and site plan applications. One must
consider this close coordination when making any reforms to the development review process.
Include Building Division in discussions of UDO text amendments which may affect builders
directly (i.e. changes in building dimension requirements or standards). Maintaining consistency
and efficiency in the implementation of City standards and requirements and providing guidance
to applicants prior to or at an early stage of the review process. Recent changes to the sign permit
application form should reduce redundant application requirements and smooth the review
process.
Completed Tasks: Planning staff places greater emphasis on encouraging developers to meet
with Planners (and Engineers and Building Plan Examiners) prior to submitting an application.
For more complex projects, an Informal Review before the Development Review Committee
(DRC) is regularly suggested. The Building Division provides more feedback to applicants
during the DRC meetings which lets the applicant know what to expect during the building
permit review stage.
We continue to learn more about the issues that arise during plan and building permit review.
DPCD and Building Division staff have made progress in coordinating their efforts in handling
violation notices that involve violations to both Section 18, BMC and the Building Code. The
Departments have begun writing letters jointly so that a citizen receives one notice of violation
instead of a separate violation notice from each department. For example, the legalization of a
basement apartment may require deviations for lot size and/or lot width. The apartment may also
require costly upgrades to meet current building codes. Both the deviation process and the
building upgrades are brought to the attention of the applicant concurrently, so they are aware of
the codes and standards enforced by each department. The property owner is then better
informed when deciding how to proceed (i.e. remove the apartment or attempt to legalize it).
Plan Connections:
Bozeman Community Plan: Goal G-2 and Objective G-2.1
2) Economic Development
3. Increase salability of lots, final plat extensions, infrastructure guarantees. (Planning,
Engineers)
Lead Name: Skelton
Overall Status: Pending (no active work in this reporting period)
Work in Progress: Evaluating with local lending institutions the ability to extend construction
loans in-lieu of foreclosure on developers, maintain liquid financial guarantees to complete
infrastructure improvements, and avoid “no build” restrictions of individual lots if developer
and/or lending institution should default on guarantees. Investigate possible text amendments to
the U.D.O. to extend completion of secondary infrastructure (i.e., sidewalks, parkland) based on
percent of subdivision currently developed and/or community demand. The number of
subdivision foreclosures continues to rise. Extending construction loans in-lieu of foreclosure
does not seem to be an option with lending institutions as a solution to assist with increasing the
salability of lots. As this is somewhat a market driven matter, lending institutions are generally
reducing the sale price for subdivision lots to reduce their inventory of foreclosed lots. This in
itself offers an increased incentive for the sale of lots until the market rebounds. Several
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subdivisions have recently changed hands and it is expected to see efforts to revise the
developments soon. Building permit activity for new homes has increased significantly over this
time last year.
Completed Tasks: Staff continues to work to identify alternatives with developers and lending
institutions. When possible, extensions and renewal of guarantees have been completed.
Modifications to 5 or fewer lots can be done through an expedited process. However, if it is
changing 6 or more lots then state law requires that the standard subdivision process be followed.
Staff works with interested parties to ensure than necessary but not redundant information would
be included in applications to reduce preparation time and expense.
Plan Connections:
Bozeman Community Plan: Goal LU-2 and Objective LU-2.3, Goal LU-4 and Objective LU-
4.4, Goal C-1 and Objectives C-1.3, C-1.4, Goal H-3 and Objective H-3.3, Goal ED-3 and
Objectives ED-3.1, ED-3.2.
Bozeman Community Plan: Implementation Policies 6,10, 11, 16, 50, 66, 70, 74, 81, 83
ONGOING PRIORITIES: DPCD
1. Complete Impact Fee Study updates (water, sewer, streets, fire).
Lead Name: Saunders
Overall Status: Pending (no active work in this reporting period)
Work in Progress: This task requires budgetary approval by the City Commission. Request for
approval is expected to be included in the proposed 2010-2011 budget. Preparation of Request
for Proposals will be done in the 1st quarter of the FY11 fiscal year.
Completed Tasks: None.
Plan Connections:
Bozeman Community Plan: Goal G-2, D-2, Implementation Policies 14, 75, 77, 80, 84
2. Regulate the location of medical marijuana dispensaries.
Lead Name: Saunders
Overall Status: Public Review (written materials out for review by the public/Commission)
Work in Progress: Public hearing on draft ordinance scheduled for July 12, 2010 before the
City Commission. The Zoning Commission has completed their review and recommendation on
the draft.
Completed Tasks: Interim zoning ordinance 1784 adopted on March 11, 2010 to allow time to
prepare formal regulatory structure. Two public workshops held in March and April. Zoning
Commission public hearing held on June 15th with recommendation made to City Commission.
Plan Connections:
Bozeman Community Plan: Goal G-2, D-2, Implementation Policies 2, 4, 5, 66, 86
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3. Amend UDO to address the timing of installation of sidewalks and address improvement
warranties.
Lead Name: Skelton
Overall Status: Research (further research and analysis in progress).
Work in Progress: Assist the City Attorney’s Office in evaluating possible text amendments to
the UDO to allow for reasonable extensions for completion of sidewalks and other related
subdivision improvements. Evaluate extension of completing improvements based on current
development levels for each subdivision while providing adequate pedestrian circulation and
connections to adjoining subdivisions and development. Assess subdivisions individually on a
case-by-case basis to determine those improvements that may have an extended completion date
based on percent of current development. Encourage lending institutions to extend construction
loans in-lieu of foreclosure on developers and avoid “no build” restrictions that discourage
further development and built out of subdivisions.
Completed Tasks: Two-year extensions are being granted in the interim for the completion of
subdivision sidewalks where the majority of the subdivision lots and/or blocks have not been
sold and dwellings constructed, and where key pedestrian connections are being installed where
necessary. Extensions require a new Improvements Agreement and financial guarantee with the
two-year extensions. In most cases the extensions are directly related to the foreclosure of
construction loans by the lending institutions and staff is working directly with the lending
institution. Ongoing discussion item with lending institutions, development sector, City
Engineer’s Office, and City Attorney’s Office.
Plan Connections:
Bozeman Community Plan: Implementation Policies 2, 4, 12c, 15, 66, 70-72, 74, 84
Greater Bozeman Area Transportation Plan
Bozeman Parks, Recreation, Open Space, and Trails Plan
4. Amend Casino Ordinance.
Lead Name: Bristor
Overall Status: Pending (no active work in this reporting period)
Work in Progress: Proposed revisions to the definition of “casino” were begun in April 2008 at
the direction of the Commission. In August 2009, the Commission stopped action on the
revisions and requested that more research be done. As a result, Marilyn Christiansen from the
Department of Revenue’s Liquor Control Division came to a Commission policy meeting in
January 2010 to discuss interconnectedness of state liquor licensing and gaming policies. Future
options can be to a) drop the Casino Ordinance entirely, b) revise the “casino” definition in the
Unified Development Ordinance, and/or c) add a new definition for “gaming” in the Unified
Development Ordinance. The Casino Ordinance was adopted by the City of Bozeman in 1999.
Planning Staff will seek to schedule a work session with the City Commission on this topic in the
next quarter.
Completed Tasks: Policy meeting with State Liquor Control Division in January 2010. Marilyn
Christiansen from the Department of Revenue’s Liquor Control Division came to a Commission
policy meeting to discuss interconnectedness of state liquor licensing and gaming policies.
Plan Connections: None identified at this time.
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5. Update the Historic Structures Inventory
Lead Name: Kramer
Overall Status: Research (research and analysis in progress). We’re working through the pilot
project to analyze feasibility of certain approaches to documentation and electronic storage, as
well as searching for additional funding sources.
Work in Progress: Currently running a pilot project coordinated with Jon Henderson/ GIS,
Planning and two volunteer interns. Interns are building data layer one by inputting the 1984
inventory information into the GIS system, and have completed the Main Street, South Tracy/
South Black, North Church, Lindley Place and South Tracy Districts. Inputting the 1984 data for
the existing historic districts and the B-3 Commercial Core takes priority over properties not
within a historic district, but they will be entered eventually. Inputting of the B-3 district has
identified a number of flaws, inaccuracies and gaps in the 1984 inventory of this area, which are
being addressed individually.
Interns are 80% complete with a re-inventory of the North Church Historic District, although
data remains to be collated and inserted into a digital format. Photography and historic research
of the district remains to be completed, as both interns are volunteers giving us about two hours
per week this spring. One intern departed on July 1. Another person has expressed interest in an
internship in this area.
Completion of this pilot project will allow us to analyze what we want to get out of a future
inventory and Planning staff continues efforts to procure supplemental grant funding for part or
the entire inventory.
A second GIS layer will be constructed from the pring 2010 inventory of the North Church
Historic District, creating a totally digital, clickable, and searchable inventory for the North
Church district. The goal is to have this information accessible over the City’s website, to allow
the public easier access to the inventory for the North Church District. Completion of this pilot
project will allow us to analyze what we need to obtain from a future inventory and will facilitate
an overall update.
Planning staff also continues efforts to procure supplemental grant funding for part or the entire
new inventory.
Completed Tasks:
February 2010 application for $70,000 in matching funds from the Preserve America program to
fund a new inventory of Bozeman’s B-3 commercial core. Notification regarding the most
recent grant application, approved by the commission in February of 2010, will likely come in
late spring or early summer of 2010. The Preserve America program has released no
information about grant awards at this time.
Plan Connections:
Bozeman Community Plan: Goal HP-1 and Objective HP 1.1 and 1.2. Goal HP-2.
Implementation Policies 3, 4, 11, 11a, 13, 15, 16, 21, 22, 23, 24.
The Bozeman Historic Preservation Advisory Board listed updating the historic structures
survey as one of their 2010 goals.
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6. Update the fee schedule for the Planning Department
Lead Name: Riley
Overall Status: Pending (no active work in this reporting period)
Work in Progress: Pending awaiting possible revisions as part of New Policy Initiative to
“Reform the development review process without decreasing quality” (e.g. increasing
administrative approvals, amendments to sign code, etc.).
Completed Tasks: Last update to fee schedule occurred on 8/8/09.
Plan Connections: Bozeman Community Plan: Implementation Policies 2, 80
7. Implement Tax Increment Finance (TIF) District Plans
Lead Name: Thorpe (North 7th and Northeast Districts)
Overall Status: Drafting (writing up options or proposals)
Work in Progress: Both the N. 7th and Northeast Urban Renewal Board began meeting in 2008.
The N. 7th Urban Renewal Board (NSURB) and the Northeast Urban Renewal Board (NURB)
continue to work on implementing the District Plans. NSURB established their top priorities in
2008 as sidewalks, lighting and landscaping improvements for the N. 7th corridor.
The NURB continues to develop the finer details of their priorities but in a broad view their
priorities currently lie with greenspace/parks/community garden, public infrastructure
improvements (sidewalks, storm water control and pedestrian bridge), protection for and
development of the old BNSF passenger depot and lastly, creation of a visioning document for
the District as a compendium to the District Plan.
Planning and Engineering staff continue to assist these two Boards.
1) Annual Work Plans and Budgets for both Districts are due to be presented to the City
Commission in July.
NSURB
2) Pending awaiting possible revisions to N. 7th Avenue Redevelopment Incentive Program
(N7Rehab) as required by the City Attorney.
3) NSURB provided a cost share for a HB 645 funded sidewalk construction project including the
installation of missing sidewalk sections on northwest corner of Oak and N. 7th Avenue (aka
Scrubby’s corner) and other missing sidewalk sections on the east side of N. 7th Avenue (Van’s
IGA, Speedy Glass and the vacant lot by Big O Tires). Construction scheduled for this summer.
4) Running currently with this project is the Energy Efficiency Community Block Grant funding of
the installation of the new Streamline bus shelter at the Van’s IGA site. Construction scheduled
for this summer.
5) Preparing a request for bids for District website.
NURB
6) The Board provided a $20,000 cost share for a Park Improvement Grant for the installation of
Depot Park improvements at the intersection of Ida, Front and Aspen Streets. Improvements are
in construction and are scheduled to be completed this summer.
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7) The NURB provided a cost share for the pending construction of the climbing boulder at the
Depot Park funded by HB 645. Boulder will be installed this summer. Improvements are in
construction and are scheduled to be completed this summer.
8) The Board has provided support for a Preserve America grant and has indicated a willingness
to provide a cost share for the Adaptive Reuse Planning for the old BNSF passenger depot.
9) Board is coordinating with Gallatin Valley Land Trust (GVLT) to implement trail
improvements. Joint letter sent to Montana Rail Link is awaiting response.
10) Provisionally adopted a draft of a visioning document created by students from the
Community Design Center at MSU. The Board continues to discuss revisions to the draft
document and discuss implementation. The draft to date emphasizes pedestrian connectivity,
landscaping amenities, neighborhood character development and low impact development
techniques.
11) The Board continues to seek comment and suggestions from the Northeast Neighborhood
Association (NENA) on their annual work plan.
12) The Board has identified E. Peach and E. Tamarack Streets as locations for sidewalk
construction and drainage improvements. The Board needs to select an engineering firm to
provide preliminary survey, design and cost estimates.
13) The Board has identified a pedestrian bridge project across Bozeman Creek in the Aspen
Street right-of-way. The Board needs to hire an engineering firm to provide preliminary survey,
design and cost estimates.
14) The Board has asked staff to draft a redevelopment incentive program for the District.
Completed Tasks:
NSURB
1) Hired Allied Engineering, Inc. to complete initial sidewalk and lighting investigation of the
N. 7th Corridor. Project identification and prioritization is complete.
o Draft intersection landscaping and pedestrian improvement designs are complete.
o Light fixture selection and preliminary lighting plan is complete.
o Some construction drawings for sidewalk improvements are complete.
o A bid has been accepted for the project and is scheduled to be awarded in July.
o All the easements needed for sidewalk construction have been obtained.
2) Draft version of N7Rehab is complete
NURB - TD&H Engineering, Inc. completed the engineering specifications, sketch plan and
specifications for bid documents related to the Depot Park improvements. Bids have been
received.
The climbing boulder, grading, well, dry-well (for site drainage) and curb construction are
complete.
Cost estimates to complete a Phase I Environmental Assessment for the Aspen Street
Community Garden have been received.
Plan Connections:
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Bozeman Community Plan: Chapter 4: Goal C-1, Objective C-1.3; Goal C-2, Objective C-2.1, C-
2.4; Goal C-3, Objective C-3.5; Goal C-4, Objective 4.1, 4.4; Goal C-5, Objective C-5.3 and C-
5.44 and Goal C-6. Chapter 8, Goal ED-1: Objective ED1.1, ED 1.2. Chapter 9, Goal E-5:
Objective E-5.3. Chapter 10, Goal 10.3, Objective R-1.1, R-1.3, R-1.4, R-1.5; Goal R-2,
Objective: R-2.2, R-2.3 and Chapter 11, Goal T-2, Objectives T-2.1, T-2.2; Goal T-3, Objectives
T-3.1; Goal T-4, Objectives T-4.1, T-4.2, T-4.4; Implementation Policies: 16, 19, 47, 48, 49
City of Bozeman Adopted 2010 – 2011 Work Plan
Status Report – Implement recommendations
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contained within Facilities Condition Index Plan
July 2, 2010
This status report is an update of building by building summary that was provided back in
March of 2009. The majority of the items listed in this report are taken from the 2008 – 2009
Facilities Condition Index.
The buildings included in the assessment are: Alfred M. Stiff Professional Building,
Bozeman Senior Center, Fire Station #2, Fire Station #1, Bozeman Public Library, Swim
Center, and Shop Complex.
Funding for this second phase of the project was not provided in the budget. As a fallback
an emphasis was placed on life safety, protection of building envelopes to prevent further
deterioration of facilities, and addressing code compliance concerns.
Progress for improvements in the upcoming fiscal year will be dictated by final budget
authority. Based on the City Manager’s budget presentation the only Capital Improvement
Program item funded for this year was the American’s With Disabilities Act improvements
on multiple city buildings.
The greatest opportunity to address FCI needs is through the energy grant the city
received. This federal grant money will be used to change out light fixtures, small motors,
and other energy conservation measures like room occupancy sensors. Work will begin
this year for these upgrades.
The recent hail storm has added a new list of repairs that need to be addressed. The bulk
of the work will be contracted services but it will require a good amount of staff time for
bidding and oversight.
The Vehicle Maintenance and HRDC Bus Barn project is delayed due to problems with the
original provider of the metal building for the project. The agreement the contractor had
with this subcontractor has finally been terminated and a revised schedule will take the
project into mid-November of this year.
A brief summary of the progress that has been made to date includes the following
buildings:
Alfred M. Stiff Professional Building
In progress or upon budget approval - abandon roof vents and roof repairs; replace
railings on north entrance to the building; door hardware to ADA standards; supply line
leaks in mechanical room; insulation of supply lines; roof access hatch ladder; general site
33
work improvements; alley repairs; and general landscaping. Electrical improvements to
be addressed with federal grant money; Re-roof of the building is identified in the Capital
Improvements Program scheduled for 2014.
Completed – stair risers; trim trees and debris removal; carpet replacement; general
painting; plumbing repairs; slow start motors on elevator.
Bozeman Senior Center
In progress or upon budget approval – Address drainage problems on s.w. exterior stair;
door hardware to ADA standards; adjust door seals; repair office window screens; replace
damaged gutters at entrances; some wall repairs; some flooring repairs. Electrical
improvements to be addressed with federal grant money.
Completed – Adjust door seals; some wall repairs; siding repairs and paint areas of siding;
some flooring repairs; clean filters on kitchen grill; replaced some leaking plumbing
fixtures; replace damaged lighting fixtures; install missing covers on electrical boxes;
install slow start motors on elevator; remove dead trees and clean out planting beds, trim
hedges. Fire alarm system upgrade along with horn and strobe installation is isolated parts
of the building.
Fire Station #2
In progress or upon budget approval - exterior paint and trim; re-roof building; replace
kitchen cabinets and countertops. Electrical improvements to be addressed with federal
grant money.
Completed – Clear some storage areas of blockages; clean up services for some
abandoned equipment; remove stored ballasts; replace approach aprons on fire bays;
landscape clean-up; replace irrigation system.
Fire Station #1
In progress or upon budget approval – Door hardware to ADA standards. Sever some
utility connections with old City Hall now that the sale of the building has occurred.
Electrical improvements to be addressed with federal grant money.
Completed – Replace some single glazed windows; clean roof drains; landscape repairs,
back-flow preventer installed; clean up storage areas and remove storage from some areas
Bozeman Public Library
In progress or upon budget approval – warranty repairs for roof leaks;
Completed – Clean gutters; some paint touch-up; reset some air volume levels on
mechanical system; remedy vacuum breaker drip in janitor closet; install panic button
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system; stack lighting and rfd gates installed with funding from the Library Foundation.
Electrical improvements to be addressed with federal grant money.
Swim Center
Completed – Replace damaged expansion joint in pool; support sagging joists in filter
room; install vapor barrier and insulation in filter room; increase some thermal insulation in
flat roof areas; replace some rusting doors and door frames throughout the building; install
protection at pool drains in accordance with federal requirements; replace main air
handling system; increase ventilation and air movement at pool surface; replace damaged
PVC lockers in men’s locker room;
Shop Complex
In progress or upon budget approval – Update floor plans and consider design for better
functioning layout; install snow and ice stops. Renovate work areas once vehicle
maintenance moves to new facility at the lower yards. Electrical improvements to be
addressed with federal grant money.
Completed – Replaced some toilets with low-flush fixtures; install some electrical outlets to
decrease number of power strips; repair receptacles for vehicle plug-ins; dispose of
ballasts stored in warehouse; repair damage to chain link security fence; install a main
power disconnect; vacuum out floor ducts for improved operation of air handler; install
seals and door hardware on overhead exterior doors of green vehicle storage building.
The primary purpose of this summary is to provide a snapshot of where we stand with
progress on items indentified in the FCI. As the document is further refined there are some
other budgetary items to keep in mind.
As equipment breaks down or fails, all repairs are made with consideration of the long-
term objectives outlined in the Facilities Condition Index. As funding is allocated for the
refinement and prioritization of improvements in the FCI, a detailed long-term work plan
can be developed.
This plan will include a list of identified improvements or building related needs. The
improvements will be assigned a priority based on the component and the deficiency
category. Dollar costs will be assigned to each component or system.
The dollar costs associated with a long-term proactive repair and replacement program
are quite high, (projects can be scheduled out for up to 20 years). This time line is beyond
even the future planning that goes into the Capital Improvements Program.
Organizations like municipalities, universities, school districts, and other institutions with
multiple buildings and limited budgets will often make use of building reserve programs to
bank some of the money needed for future repairs or replacements.