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HomeMy WebLinkAboutMay 20, 2010 Policy Minutes 1 of 4 LINKED MINUTES OF THE POLICY MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA May 20, 2010 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Thursday, May 20, 2010. Present were Deputy Mayor Sean Becker, Commissioner Cyndy Andrus, Commissioner Chris Mehl, , Interim Planning Director Chris Saunders, City Manager, Chris Kukulski, City Attorney Greg Sullivan and Deputy City Clerk Aimee Kissel. * Please refer to the audio recording of this meeting for additional detail. 0:00:05 A. Call to Order - Noon - 1:30 p.m. - City Commission room, City Hall, 121 N. Rouse 0:00:08 B. Pledge of Allegiance and Moment of Silence 0:00:42 C. Public Comment Deputy Mayor Becker opened public comment. No person commented. Deputy Mayor Becker closed public comment. 0:00:58 D. Round Table Discussion None. 0:01:19 Authorize Absences of Mayor Krauss and Commissioner Taylor 0:01:23 Motion and Vote to authorize absences of Mayor Krauss and Commissioner Taylor. It was moved by Cr. Andrus, seconded by Cr. Mehl to authorize the absences of Mayor Krauss and Commissioner Taylor. Those voting Aye being Crs. Andrus, Mehl and Deputy Mayor Becker. Those voting No being none. The motion passed 3-0. 0:01:33 E. Policy Discussion 0:01:34 1. Site Plan Extensions (Saunders) 36 Minutes of the City Commission Policy Meeting, May 20, 2010 2 of 4 0:01:39 Chris Saunders, Interim Planning Director Mr. Saunders gave the staff presentation on this item explaining that staff would like some feedback regarding how to handle site plan extensions and whether the Commission would like to see any changes in the system. He explained the flow of site plan processing and site plan extensions, including general time lines involved. 0:06:46 Deputy Mayor Becker Deputy Mayor Becker began questions for staff. 0:17:18 Mr. Saunders Mr. Saunders provided real examples of issues that have come up with extensions. He then explained that staff would like direction on six questions listed on the staff memorandum. 0:25:35 Deputy Mayor Becker Deputy Mayor Becker began discussion on staff question number three which states, 'Should these site plans, which often are not associated with a subdivision, be required to complete the same level of public improvements that are typically associated with a subdivision (e.g. perimeter streets, sidewalks, open space/parkland improvements, street lights/trees, etc.) prior to being considered for extension (i.e. without resubmittal)? Should this type of infrastructure be completed as part of any initial phase?' 0:27:47 Cr. Mehl Cr. Mehl began questions for staff. 0:30:15 Cr. Andrus Cr. Andrus continued questions and discussion for staff. 0:37:14 Mr. Saunders Mr. Saunders said the planning dept. will probably bring back to the Commission, code amendments to the policies related to this issue that would reflect the concepts discussed in this meeting. He also spoke regarding the manner in which to disseminate the spirit and letter of the law as it may change. 0:38:29 Deputy Mayor Becker Deputy Mayor Becker said he agrees with staff that the staff should clearly state in the beginning what all the infrastructure requirements are and in lieu of building all of that first, they can submit a phasing plan. 0:39:13 Deputy Mayor Becker Deputy Mayor Becker asked the Commission to consider question number six which states, 'If developments are allowed increased approval timeframes, what types of public or private modifications to the project may be permissible before they have to reapply?' 37 Minutes of the City Commission Policy Meeting, May 20, 2010 3 of 4 0:39:32 Mr. Saunders Mr. Saunders explained the current guidelines and issues related to question six and provided an example. 0:43:33 Cr. Andrus Cr. Andrus continued questions for staff on question number six. 0:45:28 Deputy Mayor Becker Deputy Mayor Becker stated the Commission was comfortable for now, with the current practices related to question number six. He then asked that the Commission consider question number one which states, 'Do the City's existing site plan approval timeframes and expirations seem reasonable (as noted in the attached Site Plan Approval Timeline)?' 0:46:01 Cr. Andrus Cr. Andrus began questions for staff on question number one. 0:48:16 Cr. Mehl Cr. Mehl continued questions for staff. 0:55:31 Deputy Mayor Becker Deputy Mayor Becker began discussion on questions four and five. Question four states, 'Should projects located within the Entryway Corridors be considered differently or more stringently to avoid lingering aesthetic issues (e.g. uncompleted site work, piecemeal improvements, etc.)?' 0:57:00 Cr. Mehl Cr. Mehl provided clarification on the question saying he feels this is an issue to be discussed by the Commission, but not as part of a time frame issue. 0:57:51 Deputy Mayor Becker Deputy Mayor Becker began discussion on question five which states, 'Should the size of the project have a bearing? Should larger or smaller projects be given more flexibility? Is the number of proposed phases relevant?' 0:58:07 Cr. Mehl Cr. Mehl began questions for staff on question five. 1:04:04 Cr. Mehl Cr. Mehl agreed with Deputy Mayor Becker that the City does not want to preclude larger investments but he would be interested in advice regarding a (time) cap such as some kind of a trigger over five years, etc. 1:05:22 Cr. Andrus Cr. Andrus continued questions for staff. 38 Minutes of the City Commission Policy Meeting, May 20, 2010 4 of 4 1:09:41 Deputy Mayor Becker Deputy Mayor Becker confirmed with staff that they would like staff to explore issues and solutions surrounding question number five. 1:10:16 Chris Kukulski, City Manager Mr. Kukulski informed the Commission that he will be announcing shortly to the media the three finalists for the Planning Director position. These are Timothy McCard, Mary Roberts, Doug Wheelwright. He explained the locations these candidates are from and gave the interview timeline for this position. 1:12:15 Adjournment Deputy Mayor Becker adjourned the meeting at 1:23 p.m. ____________________________________ Jeffrey K. Krauss, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Aimee Kissel, Deputy City Clerk Approved on ___________________________. 39