HomeMy WebLinkAbout10- Contract Routing Form for Justice Assistance Grant App.CONTRACT ROUTING FORM CONTRACT NO: 2010-288
INSTRUCTIONS: All original contracts must first be signed and notarized by the contractor, then routed to
the authorized Gallatin County representatives according to the Small Purchasing Policy (Resolution #2008-
085) and the Service Contract Procedure Guidelines, All contracts will be routed back to the originating
department who MUST forward the original contract to the Clerk & Recorder for filing. NO EXCEPTIONS!
(NOTE: If contractor requires an original document, two contracts must be routed.)
1. This section to be complete(
DATE: 6 /14 / FUND #:
2300
or Elected Officia
Z/
RESPONSIBLE DEPARTMENT: Sheriff SIGNATURE " �0-1,
7
E vidence /L/MOI
CONTRACT NAME: Justice Assistance Grant (JAG) application fo Evidence Technician
CONTRACT AMIOUNT:$ 24,305 AMOUNT IS WITHIN MY BUDGET: NYES ❑ NO
CONTRACT AMOUNT IS WITHIN APPROVED PURCHASE AUTHORITY: NYES ❑ NO
MINIMUM SOLICITATION REQUIREMENTS HAVE BEEN DOCUMENTED: ❑YES ❑ NO
*IF "NO" ANSWERED TO ANY QUESTION ABOVE, EXPLAIN REASONS and SEND TO
COUNTY ADMINISTRATOR FOR REVIEW,
START DATE: 6 / 9 / 10 EXPIRATION DATE:
**DESCRIPTION OF CONTRACT / GOODS OR SERVICES / SCOPE OF WORK:
Joint application for a Edward Byrrig,Memorial Justice Assistance Grant (JAG) in the amount of
$24,305 to be shared between Gallatin Count V and the Ci!y of Bozeman for an Evidence
Technician and equipment (Automated Fingerprint Identification System "AFIS")
**IF THIS IS A MODIFICATION, WORK ORDER OR AMENDMENT OF EXISTING CONTRACT
PROVIDE ORIGINAL CONTRACT #. N/A
DATE SIGNED BY CONTRACTOR: 6 / 14 / 10
2. Finance Director complete, if amourais $11,5�00)TFeater.
h
FINANCE DIRECTOR APPROV (��
ATE:
3. County Administrator complete, if necessary.
COUNTY ADMINISTRATOR APPROVED: MA DATE:
4. County Commissioner approval required?: LN Yes F
5. Clerk and Recorder: Date Recorded: 6 /, 22 / 2010
6. Responsible originating department must send one approved contract to contractor.
Revised: 08/15108
fj� 1
REPORT TO: Honorable Mayor and City Commission
FROM: Marty Kent, Interim Chief of Police
Josset Gauley, Grants Coordinator
Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT- Edward Byrne Memorial Justice Assistance Grant (JAG) Application
MEETING BATE: June 7,2010
'XIM& "M v v 31 a @ tra u i�isne Tm wo .
RECOMMENDATION: Approval of the Bozeman City Police Department's JAGapplication.
BACKGROUND: On April 27, 2010 the Bureau of Justice Assistance (BJA) announced the
Bozeman Police Department and the Gallatin County Sheriff's Office were eligible for an
Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $24, 305. A
requirement of this disparate grant is that the funds be used jointly between our two (2) law
enforcement agencies. JAG funded projects address crime by improving the effectiveness and
efficiency of the criminal justice systems, processes and procedures. The Commission is asked to
review the attached program narrative and approve the application which must be submitted by
June 30.
FISCAL EFFECTS: We intend to use these grant funds to purchase equipment which will be
used by the City and County Detectives as well as the City/County Evidence Technician. This
will provide valuable equipment to the agencies while at the same time lessen the impact on our
respective equipment budgets. No matching funds are required,
ALTERNATIVES: As suggested by the City Commission.
Attachments: JAG Program Narrative
Interlocal Agreement
Report compiled on: June 2, 201
GMS Application Number: 201 0-116979-MT-DJ
Contract Number:
The State of Montana
City of Bozeman Know all by these present
County of Gallatin County
AGREEMENT
BETWEEN THE CITY OF BOZEMAN AND COUNTY OF GALLATIN
2010 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement if made and entered into this V' day of June, by and betkNven the COUNTY of Gallatin,
acting by and through its governing body-, the Commissioners Court, hereinafter referred to as COUNTY,
and the CITY of BOZEMAN, acting by and through its governing body, the City Commission, hereinafter
referred to as CITY, both of Gallatin County. State of Montana, witnesseth;
WHEREAS, each governing body, in performing ; governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of
both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
the performing party for the services or functions under this agreement: and
WHEREAS, the CITY and COUNTY agree to use the $24,000.00 from the JAG award towards the
purchase of specialized equipment and indirect costs for the jointly- funded Law Enforcement Evidence
Technician and by Detectives from both agencies, which is an equal collaborative effort by the CITY and
the COUNTY: and
WHEREAS, the CITY and COUNTY believe it's in the best interests of the public to reallocate JAG
funds.
NOW THEREFORE, the CITY and the COUNTY agree as follows:
Section I,
CITY and COUNTY agree jointly to use the $24.000.00 of JAG funds.
GMS Application Number: 2010- 116979 -MT -DJ