HomeMy WebLinkAboutAuthorize Chief of Police to sign the Edward Byrne Memorial Justice Assistance Grant Application.pdf Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Marty Kent, Interim Chief of Police
Josset Gauley, Grants Coordinator
Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Edward Byrne Memorial Justice Assistance Grant (JAG) Application
MEETING DATE: June 7, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approval of the Bozeman City Police Department’s JAG application.
BACKGROUND: On April 27, 2010 the Bureau of Justice Assistance (BJA) announced the
Bozeman Police Department and the Gallatin County Sheriff’s Office were eligible for an
Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $24, 305. A
requirement of this disparate grant is that the funds be used jointly between our two (2) law
enforcement agencies. JAG funded projects address crime by improving the effectiveness and
efficiency of the criminal justice systems, processes and procedures. The Commission is asked to
review the attached program narrative and approve the application which must be submitted by
June 30.
FISCAL EFFECTS: We intend to use these grant funds to purchase equipment which will be
used by the City and County Detectives as well as the City/County Evidence Technician. This
will provide valuable equipment to the agencies while at the same time lessen the impact on our
respective equipment budgets. No matching funds are required.
ALTERNATIVES: As suggested by the City Commission.
Attachments: JAG Program Narrative
Interlocal Agreement
Report compiled on: June 2, 2010
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Attachment 1 – Program Narrative
Bozeman Police Department and Gallatin County Sheriff’s Office
Justice Assistance Grant (JAG) Application 2010
Automated Fingerprint Identification System (AFIS)
Proposed Program Activities
The Bozeman Police Department (BPD) in conjunction with the Gallatin County Sheriff’s Office (GCSO) is
requesting FY 2010 Local Justice Assistance Grant funding to purchase a fully integrated Automated
Fingerprint Identification System (AFIS) at a cost of $24, 305. The AFIS system will be used equally by
detectives from both agencies. The stand alone, desktop system will give local law enforcement access
to the Federal Bureau of Investigation’s fingerprint database which consists of several million sets of
latent finger and palm prints. We expect the AFIS system will significantly increase efficiency of
processing fingerprints and enhance the Departments ability to identify offenders.
Project Need and Objectives:
The purchase of a stand alone AFIS system will increase efficiency in processing crime scene evidence.
Currently, when latent fingerprints are collected from a crime scene, they are sent to the State of
Montana Crime Lab for identification. Identification at the lab is done using a similar AFIS system but the
process of fingerprint identification and verification can take anywhere from 2 to 6 months. Having the
local resources and technology available to quickly and accurately identify latent fingerprints can make a
significant difference between providing a just outcome for a crime victim and allowing an offender to
not get caught.
This grant will be used for a one time purchase of an Automated Fingerprint Identification System. Upon
approval of grant funds, the BPD and GCSO will immediately purchase, set up, and connect to the FBI
fingerprint database. The equipment will be operational shortly after purchase, immediately enhancing
the Departments investigative tools and ability to identify offenders.
Organization Capabilities and Competencies
The City of Bozeman Accounting Division provides accounting and financial services to the Bozeman
Police Department. They are responsible for maintaining the financial integrity of accounting records,
transactions, and systems for all departments. Among many duties, the Accounting Division bills
reimbursements from federal, state, and local grantor agencies and assures expenditures are in
compliance with appropriation and budgetary constraints. The Accounting Division ensures the City’s
financial records are maintained in accordance with Generally Accepted Accounting Principles and
prepares a Comprehensive Annual Financial Report (CAFR) for each fiscal year. This JAG grant will be
used for a one time purchase of an Automated Fingerprint Identification System. The purchase must
comply with the City’s purchasing policy, which will be verified by the City Controller in the Accounting
Division.
Disparate Certification
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The proposed JAG project is a collaborative effort between the Bozeman Police Department and Gallatin
County Sheriff’s Office. Grant funding will be used equally. A Memorandum of Understanding between
the BPD and GCSO is attached.
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GMS Application Number: 2010-H6979-MT-DJ
GMS Application Number: 2010-H6979-MT-DJ
Contract Number:
The State of Montana
City of Bozeman Know all by these present
County of Gallatin County
AGREEMENT
BETWEEN THE CITY OF BOZEMAN AND COUNTY OF GALLATIN
2010 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement if made and entered into this 9th day of June, by and between the COUNTY of Gallatin,
acting by and through its governing body, the Commissioners Court, hereinafter referred to as COUNTY,
and the CITY of BOZEMAN, acting by and through its governing body, the City Commission, hereinafter
referred to as CITY, both of Gallatin County, State of Montana, witnesseth:
WHEREAS, each governing body, in performing governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of
both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
the performing party for the services or functions under this agreement: and
WHEREAS, the CITY and COUNTY agree to use the $24,000.00 from the JAG award towards the
purchase of specialized equipment and indirect costs for the jointly-funded Law Enforcement Evidence
Technician and by Detectives from both agencies, which is an equal collaborative effort by the CITY and
the COUNTY: and
WHEREAS, the CITY and COUNTY believe it’s in the best interests of the public to reallocate JAG
funds.
NOW THEREFORE, the CITY and the COUNTY agree as follows:
Section 1.
CITY and COUNTY agree jointly to use the $24,000.00 of JAG funds.
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GMS Application Number: 2010-H6979-MT-DJ
Section 2.
COUNTY agrees to use $24,000.00 for the purchase of specialized equipment and indirect costs for the
jointly-funded Law Enforcement Evidence Technician and by Detectives from both agencies.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than
claims for which applicable law may impose liability.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other
than claims for which applicable law may impose liability.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise for the furnishing of the services by
the other party.
Section 6.
The parties to this Agreement do not intend to create any obligations express or implied other than those set
out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
City of Bozeman, Montana County of Gallatin County, Montana
Joe Skinner, Gallatin County Commission Chair
Marty Kent, Interim Chief of Police
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