HomeMy WebLinkAbout10- Water Treatment Plant Membrane Procurement Notice of AwardMay 12, 2010
Dear Bob:
:n Ent r6"a~o"^~d('umw"
Mr. Bob Murray
City mfBozeman
pO Box I23O
Bozeman, Montana 59771-1230
Subject: Bozeman WTP Membrane Procurement
Recommendation of Award
ENGINEERS
SURVEYORS
PLANNERS
SCIENLSTS
2880 TECHNOLOGY BOULEVARD WEST "m BOX nm
OFFICE 406-587-0721 FAX 406-922-6702 wWw.m-m net
9u0 `n Bid Summary for the Bozeman WTP Membrane Procurement is uxfollows:
Providing resources in partnership vv.th clients to achieve their goals.
We have reviewed the April 8, 2010 Bid Proposal received from Pall Corporation for the Bozeman
WTP Membrane Procurement. Since only one bid was received at the April 8, 20201 Bid Omnuiog,
DDf�Y�81} conducted a detailed m:vicvvo{cnouparuble 'cctbids iuuddi�ooto our review o{tbcBid
Proposal. On April 21, 2010 HDR/MMI forwarded a formal letter to Pall Corporation requesting their
formal response to eleven items requiring additional clarification, including presentation of recent
project bids for similar Pall membrane equipment on similar applications.
We have evaluated the Pall Corporation Bid Proposal against the five comparable project bids presented
and the original p ject budgetary numbers received from Pall and find that their Proposal is
cornpetitive and responsive. Pall Corporation's bid oI$5 is less than the engineer's estimate of
$6,600 Since PaIl Corporation is also one of two pre-qualified membrane suppliers, we also deem
them as a responsible Bidder,
Bid Description Amount
Al Special Design Engi Services $200,000
A2 Complete Membrane Filtration $4300,000
&l
Special Installation, Startup Services, Cpa $200
TOIAI. $5,108,800
As noted above, during the detailed review of the Bid Proposal HDR/MMI noted eleven items requiring
additional clarification. On April 26, 2010 Pall Corporation submitted a forma letter of response for
the clarification items. All answers provided by Po]) Corporation are considered acceptable by
HDR/MMI. The p ject specifications provided for the purchase of two sets of strainers to be installed
in series. Pall Corporation, as part oftheir Base Bid, provided for only one set of four strainers without
associated control panels. The pr jcck specifications require that two sets of four strainers be provded.
Pall ineluded a cost addition of $458,300 in their Proposai for the provision ofan additional four (4)
strainers, and local control panels for all strainers, The cost for each control panel is $9,338 and the cost
MORRISM
MAT ER E,
for each Strainer is $95,898. Because the redundancy in strainers is paramount for providing adequate
protection of the membranes, it is recommended that the City award the WTP Membrane Procurement
Contract in the amount of $5,558,300 ($5,100,000 $458,300) with the following provisions also
included:
A redundant spare pump backwash pumps (RF pumps) will be provided in accordance with
Section 11301, Table 6 (Page 103).
The minimum system components defined in Section 11301, Table 6 (Page 103) will be
included except as noted in the Pall corporation proposal only where items on the specification
list are not applicable to the Pall system.
The expanded base scope equipment defined in specification 1 1301, Table 7 (Page 104) will be
provided.
Two (2) spare air compressors for use as redundant backup to the duty air compressors will be
provided.
A total of six (6) MF units, consisting of one hundred twenty four (124) modules per unit and
capable of being expanded an additional (18) spaces per unit for a total of seven hundred forty
four (744) membrane modules.
Blowers for the air scour during backwash in addition to the air compressors listed in the scope
of supply for the integrity test and valve actuation will be provided.
Please keep in mind that as part of the Award, the City is only required to authorize proceeding with Bid
Item No. A 1, which includes proceeding with special design engineering services including: 1) shop
drawing preparation, 2) submittal of the project shop drawings and 3) acquisition of approval from the
Engineer. The City will have the flexibility to delay notice to proceed on Bid Items A2 and A3 until
after a successful bid is received for the membrane equipment installation and WTP facility
construction.
PIease contact me at #406- 922 -6824 if you wish to discuss this subject in greater detail or have any
questions.
Sincerely,
MORRISON- MAIERLE, Inc.
James Nickelson, P.E.
Bozeman Office
cc. File
Rick Moroney, City of Bozeman
Dan Harmon, HDR
Travis Meyer, MMI
Bryan black, HDR
REPORT TO: Honorable Mayor and City Commission
FROM:
SUBJECT:
Award.
MEETING DATE: May 24, 2010
AGENDA ITEM TYPE: Consent.
RECOMMENDATION: Approve and authorize the City Manager to sign the Notice of Award
to Pall Corporation in the amount of $5,558,300.00 with additional conditions referenced on the
Notice of Award.
BACKGROUND: Attached is the Notice of Award for the above referenced project.
Approximately a year and a half ago, the City began a pilot testing program to test membrane
treatment systems for the new Water Treatment Plant. There were three membrane suppliers that
began the testing program. During the course of the testing, one of the membrane systems failed
and was withdrawn from further consideration. Both remaining companies successfully
completed the pilot testing and were subsequently preapproved to bid on the project.
The membranes are being procured separately from the main construction contract which will be
let early next year. Bids were opened for the membrane system procurement contract on April 8,
2010. Pall Corporation was the sole preapproved company who chose to submit a bid. Although
there was only one bidder on the project, their bid was approximately $1,000,000 below the
engineers estimate and appears to be in line with bids that have been received by other
communities for similar sized systems. There were a number of minor irregularities in the bid.
The resolution for each of these items is included in the engineer's award recommendation letter
as well as the clarification letters which are attached to and incorporated into the Notice of
Award.
UNRESOLVED ISSUES: None
Commission Memorandum
Bob Murray, Project Engineer ibil4
Rick Hixson, City Engineer
Chuck Winn, Assistant City Manager
Bozeman Water Treatment Plant Membrane Procurement Notice of
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The project will be funded from a combination of the Water Fund, Water
Impact Fee Fund, and SRF Loan.
Attachments: Notice of Award
Engineers Award Recommendation
Report compiled on: May 19, 2010