HomeMy WebLinkAboutApprove Resolution No_ 4260 authorizing the C65432_10
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Approve Resolution 4260 authorizing the City Manager to sign Change
Order #9 for the Lower Yard Vehicle Maintenance and HRDC Bus Barn to add additional
current rating to the electrical service, (CP#20), and add additional heat tape boxes for drain
lines, (CP#23).
MEETING DATE: June 21, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4260 authorizing the City Manger to sign
Change Order #9 for the Lower Yard Vehicle Maintenance and HRDC Bus Barn to add
additional current rating to the electrical service, (CP#20), and add additional heat tape boxes
for drain lines, (CP#23), for a total of $1,369.10 for the city.
BACKGROUND: Prior to the award of bid for the Vehicle Maintenance Shop and HRDC
Bus Barn, there were some items identified by the mechanical, electrical and plumbing
consultants that needed to be modified but it was too late to address through the addendum
process. A line item was added to the budget in the amount of $15,650.00 to cover the cost of
the identified Pre-construction Change Orders.
To date the items charged against this portion of the budget include: Fire alarm design,
$1,994.50; Welding vent hood, $5,000.00 to Pre-construction COs ($5,000 budgeted, overage
applied to Contingency- $2,560.23); Hose bibs, $913.00; and a Utility separation for the water
and sewer line, $522.50.
The two items in Change Order #9 are electrical related. The addition of the fault current rating
for the electrical panel is to address some code related electrical requirements. The relocation of
the electrical outlet boxes that will feed the heat tape for the roof drains are to be moved to avoid
any roof penetrations and potential leaks in the future. The relocation of the boxes also increases
the length of the heat tape wire needed to reach the drains.
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UNRESOLVED ISSUES: No others related to this proposed Change Order.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The two items on this change order were identified by the project
consultants during the bidding process. The bidding schedule did not allow enough time to
include these items in a formal addendum. Instead a budget category identified as Pre-
Construction Change Orders was added to the project budget as a placeholder for these
mechanical, electrical and plumbing items.
The electrical panel modifications and the heat tape relocation will be charged against the Pre-
Construction Change Order budget. The balance remaining for this budget category after the
cost for Change Order #9 is $5,850.90.
Pre-Construction Change Orders $15,650.00
CO #4 Fire Alarm Design ($1,994.50)
CO#4 Welding Vent Hood ($5,000.00)
CO#5 Hose Bibs ($913.00)
CO#5 Utility Separation ($522.50)
CO#9 Electrical Panel and Heat Tape ($1,369.10)
TOTAL Pre–Const CO Balance Remaining $5,850.90
Project Contingency $128,501.70
Change Order #1 HRDC $0
Change Order #2 Asbestos Remediation ($3,294.32)
Asbestos Disposal ($1,545.50)
($4,839.82)
Chance Order #3 Added Site Work ($2,362.30)
Change Order #4 Costs above estimate for Welding Hood
(revised) Included in the Pre-Const COs ($2,560.23)
Change Order #5 Hose Bibs and Utility Separation
costs addressed in Pre-Construction
Change Order budget $0
Change Order #6 HRDC $0
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Change Order #7 Modify the height of the parts counter and
install a sliding glass window between the
two work areas. ($1,097.80)
Change Order #8 Revise foundation sub-grade preparation
due to discover of unstable soils; Replace
fill material in clarifiers; Add a second
conduit run for phone and data. ($4,897.26)
Change Order #9 Electrical panel and heat tape Addressed
in the Pre-Construction Change Order
budget $0
Contingency Balance Remaining $112,744.29
Attachments: Change Order Form #9
Change Order Resolution # 4260
Report compiled on: June 8, 2010
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COMMISSION RESOLUTION NO. 4260
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF
CONTRACT WITH BN BUILDERS, BOZEMAN, MONTANA.
WHEREAS, the City Commission did, on the 5th day of October 2009, authorize award of the
bid for the Construction of the Vehicle Maintenance Building and HRDC Bus Barn to BN Builders,
Bozeman, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman,
a municipal corporation, and BN Builders, Bozeman, Montana, as contained in Change Order #8, attached
hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to
execute the contract change order for and on behalf of the City; and the City Clerk is authorized and
directed to attest such signature.
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Resolution No. 4260 Change order #9
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PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 21st day of June, 2010.
__________________________________________
JEFFREY K. KRAUSS
Mayor
ATTEST:
________________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
__________________________________________
GREG SULLIVAN
City Attorney
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