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HomeMy WebLinkAbout04-20-10 Planning Board Minutes PLANNING BOARD MINUTES TUESDAY, APRIL 20, 2010 ITEM 1. CALL TO ORDER AND ATTENDANCE President Caldwell called the regular meeting of the Planning Board to order at 7:36 p.m. in the Community Meeting Room, City Hall, 121 North Rouse Avenue, Bozeman, Montana and directed the secretary to take attendance. Members Present: Staff Present: Trever McSpadden Chris Saunders, Assistant Planning Director Brian Caldwell, President Tara Hastie, Recording Secretary Chris Budeski Bill Quinn Ed Sypinski Members Absent:Guests Present: Erik Henyon, Vice President Eugene Graf, IV Jeff Krauss ITEM 2. PUBLIC COMMENT (0-15 MINUTES) {Limited to any public matter within the jurisdiction of the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.} Seeing no public comment forthcoming, President Caldwell closed the public comment portion of the meeting. ITEM 3. MINUTES OF MARCH 16, 2010 MOTION: Mr. Budeski moved, Mr. Quinn seconded, to approve the minutes of March 16, The motion carried 5-0. 2010 as presented.Those voting aye being President Caldwell, Mr. McSpadden, Mr. Budeski, Mr. Sypinski, and Mr. Quinn. Those voting nay being none. ITEM 4. DISCUSSION ITEM 1. Board Member e-mail accounts. President Caldwell stated the Board had requested City e-mail accounts. Interim Director Saunders responded he had checked with the Information Technology Department and only paid City employees were given City e-mail accounts per the current policy. Mr. Budeski suggested a gmail account could be obtained specifically for Planning Board e-mails as his concern was with the number of e-mails he received daily. Interim Director Saunders concurred with Mr. Budeski that a separate e-mail account would be recommended by Staff as those correspondence would be a matter of public record and may be subpoenaed if a law suit was 1 City of Bozeman Planning Board Minutes of April 20, 2010. filed. President Caldwell stated he would forward one last e-mail from his current e-mail account to the Recording Secretary providing information for Planning Board member accounts. ITEM 5. ELECTION OF OFFICERS (Continued from 3/16/10.) President Caldwell stated the item had been continued for several meetings and would normally have been taken care of at one of the first meetings of the year. Mr. McSpadden asked if the missing members or if new members not having been appointed yet were still a concern at this time. Mr. Budeski stated he would rather see the whole board, or at least more members in attendance before holding the election. Interim Director Saunders noted the Board had heavily laden agendas during the month of May but he did not wish to rush the Board in their decision. Mr. Quinn stated he agreed with Mr. Budeski that the elections should be opened and continued until more members of the board were in attendance. President Caldwell stated Planning Board meetings cost ~$500 a piece and the Board members were noticed of the date of the meeting far enough in advance to attend; he suggested it might be rare that all members were in attendance at once. MOTION : Mr. Sypinski moved, Mr. Quinn seconded, to open and continue the election of officers to the next meeting of the Board. The motion carried 5-0. Those voting aye being President Caldwell, Mr. McSpadden, Mr. Budeski, Mr. Sypinski, and Mr. Quinn. Those voting nay being none. ITEM 6. NEW BUSINESS Interim Director Saunders stated the City Commission would be attending a tour from 3:00 p.m. to 8:00 p.m. on Monday, May 10, 2010 and the Planning Board had been invited. He asked the members to respond to the Recording Secretary on their attendance. Mr. Quinn stated he would not be available. Mr. Budeski stated he would be available. Mr. McSpadden asked Interim Director Saunders the purpose of the tour. Interim Director Saunders responded the scope of the tour would be industrial and commercial development and to see how things are laying out physically in relation to the City’s policies over the years. President Caldwell suggested Mandeville Farm be included in the tour as it was an important aspect of industrial development. Mr. Sypinski stated he would attend the tour. Mr. Sypinski asked Interim Director Saunders if there would be a public process involved in the decision to hire a new Planning Director. Interim Director Saunders responded phone and in person interviews would be held and a public “meet and greet” would be held at a later date 2 City of Bozeman Planning Board Minutes of April 20, 2010. where the applicant would give a five minute presentation but the date had not yet been determined; the selection process was intended to be completed by the end of May. Mr. Budeski asked who the selection and stake holder committees would be. Interim Director Saunders suggested speaking with Patti Berg, Human resources, to find the identities of those individuals. President Caldwell responded Brit Fontenot, the Neighborhood Coordinator, was also a good resource and added that he, President Caldwell, was a part of the stakeholders committee so the Planning Board would be represented. Mr. McSpadden stated he had reviewed the Board by-laws. He noted County Planning Staff was directly under the Planning Board and noted the City was not handled in the same manner. Interim Director Saunders responded that the City used to have much the same responsibility, but the state law and the charter had been modified and the current rules governed. President Caldwell stated he would share any information as a stake holder that came up with regard to the Planning Director position during the public process and added the public process had been determined by the City Manager. President Caldwell stated the next hearing would be a joint session with Zoning Commission and suggested logic would speak to the timeline associated with a joint meeting. He suggested the Election of Officers be held at the end of the meeting. He stated he would be available for any questions if there were specific issues with regard to getting Board member views across and added that members should get their comments in order prior to the meeting and be as prepared as possible. He suggested going in order and one comment per person on an item without jumping back and forth and running an inefficient meeting. Interim Director Saunders noted the proposal would be for a new zoning district (REMU) and the role of the Planning Board would be to determine whether the proposal was in conformance with the Growth Policy (chapter 3). Mr. Budeski asked if an individual or the City would be bringing the application forward. Interim Director Saunders responded it was individually initiated. He stated it would be a true policy making discussion setting a new set of standards and the City Commission would hold their public hearing for final review. ITEM 7. ADJOURNMENT Seeing there was no further business before the Board, President Caldwell adjourned the meeting at 8:04 p.m. __________________________________ __________________________________ Brian Caldwell, President Chris Saunders, Assistant Planning Director Planning Board Planning & Community Development City of Bozeman City of Bozeman 3 City of Bozeman Planning Board Minutes of April 20, 2010.