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HomeMy WebLinkAboutNotice of Award to Pall Corp. for Bozeman Water Treatment Plant Membrane Procurement.pdf Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Rick Hixson, City Engineer Chuck Winn, Assistant City Manager SUBJECT: Bozeman Water Treatment Plant – Membrane Procurement Notice of Award. MEETING DATE: May 24, 2010 AGENDA ITEM TYPE: Consent. RECOMMENDATION: Approve and authorize the City Manager to sign the Notice of Award to Pall Corporation in the amount of $5,558,300.00 with additional conditions referenced on the Notice of Award. BACKGROUND: Attached is the Notice of Award for the above referenced project. Approximately a year and a half ago, the City began a pilot testing program to test membrane treatment systems for the new Water Treatment Plant. There were three membrane suppliers that began the testing program. During the course of the testing, one of the membrane systems failed and was withdrawn from further consideration. Both remaining companies successfully completed the pilot testing and were subsequently preapproved to bid on the project. The membranes are being procured separately from the main construction contract which will be let early next year. Bids were opened for the membrane system procurement contract on April 8, 2010. Pall Corporation was the sole preapproved company who chose to submit a bid. Although there was only one bidder on the project, their bid was approximately $1,000,000 below the engineers estimate and appears to be in line with bids that have been received by other communities for similar sized systems. There were a number of minor irregularities in the bid. The resolution for each of these items is included in the engineer’s award recommendation letter as well as the clarification letters which are attached to and incorporated into the Notice of Award. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: The project will be funded from a combination of the Water Fund, Water Impact Fee Fund, and SRF Loan. Attachments: Notice of Award Engineers Award Recommendation Report compiled on: May 19, 2010 35 36 37 38 39 40 41 42