HomeMy WebLinkAbout02-22-10 Minutes, City CommissionLINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
February 22, 2010
The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North
Rouse on Monday, February 22, 2010, Present were Mayor Jeff Krauss, Commissioner Cyndy
Andrus, Commissioner Sean Becker, Commissioner Chris Mehl, Commissioner Carson Taylor,
City Manager Chris Kukulski, Interim Planning Director Chris Saunders, Staff Attorney Tim
Cooper and Deputy City Clerk Aimee Kissel.
Please re to the audio recording of this meeting/6r additional detail.
Click here fdl a link. to the audio 01 this IL-etiu,
0:00:19 A. Call to Order 6 p.m Commission Room, City Hall, 121 North Rouse
0:00:27 B. Pledge of Allegiance and a Moment of Silence
0:01:08 C. Changes to the Agenda
Mayor Krauss asked City Manager, Chris Kukulski if there were any changes to the agenda.
0:01:10 Chris Kukulski
Mr. Kukulski said the only change to the agenda was that Katie Clark would be presenting the
public service announcement rather than Brit Fontenot.
0:01:32 D. Public Service Announcement Neighborhood Conservation Club Speaker
0:01:39 Katie Clark, Montana State University Intern
Ms. Clark gave a public service announcement regarding the upcoming Neighborhood
Conservation Club Speaker series.
0:02:53 E. Minutes January 11, 2010 Regular Meeting
0:03:03 Motion and Vote to approve the January 11, 2010 meeting minutes.
It was moved by Cr. Taylor, seconded by Cr. Andrus to approve the January 11, 2010
meeting minutes.
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Those voting Aye being Crs. Taylor, Andrus, Mehl, Becker and Mayor Krauss.
Those voting No being none.
The motion passed 5 -0.
0:03:18 Public Comment
Mayor Krauss opened public comment on consent items F. 1 -5.
No person commented.
Mayor Krauss closed public comment on consent items F. 1 -5.
0:03:23 F. Consent
1. Authorize Payment of Claims (LaMeres)
2. Authorize City Manager to sign a Contract with Watco Pools for the
Construction of the Ultra- Violet Disinfection System for the Bozeman Swim
Center (Goehrung)
3. Authorize City Manager to sign Amendment No. I to Professional Services
Agreement with Allied Engineering for North 7th Ave. Lighting, Right of
Way, and Preliminary Design (Johnson)
4. Approve the Depository Bonds and Pledged Securities as of December 31,
2009 (Clark)
5. Approve a Beer Wine License Renewal for Bar 3 Bar B -Q (Neibauer)
0:03:36 Motion and Vote to approve Consent Items F. 1 -5.
It was moved by Cr. Andrus, seconded by Cr. Mehl to approve the consent agenda.
Those voting Aye being Crs. Andrus, Mehl, Becker, Taylor and Mayor Krauss.
Those voting No being None.
The motion passed 5-0.
0:03:51 G. Public Comment
Mayor Krauss opened general public comment.
0:04:34 Roy Lee, Public Comment
Mr. Lee of 1548 South Grand spoke regarding the snow removal notices he was given. He feels
he is being singled out by a City employee and provided examples.
0:08:22 Lein Hellenga, Public Comment
Ms. Hellenga of 1017 O'Connell Drive spoke in favor of the Complete Streets Resolution
including in her rationale that she would like her kids to be able to ride their bikes to school and
be safe.
0:09:23 Sani Miller, Public Comment
Mr. Miller of 412 West Gleeland Street, is the trauma coordinator for Bozeman Deaconess
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Hospital and spoke regarding working on a cell phone hands free initiative with Emergency
Medical. Services and public safety. He read a statement in favor of an initiative on this matter.
0:11:33 Buck Taylor, Public Comment
Mr. Taylor of 704 South Willson is a member of the City- County Board of Health, directs the
Gallatin Community Clinic and is a volunteer first responder. He spoke in favor of a hands free
cell phone initiative saying it is a public health safety issue equivalent to impaired driving. He
provided additional rationale and a personal story highlighting why he feels this is an important
issue to address.
0:13:00 Jennifer Montague, P Comment
Ms. Montague of 708 North Church spoke in favor of the Complete Streets Resolution and
provided rationale for her views saying that City infrastructure should allow for safer bicycling.
0 :14:48 Ninia Bear, Public Comment
Ms. Bear of 6204 Camp Creek Road spoke in favor of the Complete Streets Resolution and
provided rationale for her views saying she would like the City to become more walkable..
0:15:52 Public Comment Closed.
Seeing no further public comment, Mayor Krauss closed general public comment.
0:15:59 H. Special Presentation Bozeman License Plate Design Contest Award
0:16:13 Brit Fontenot, Neighborhoods Coordinator
Mr. Fontenot introduced Mark Miller, the artist who designed the winning license plate for the
license plate contest.
0:16:36 Mayor Krauss
Mayor Krauss welcomed Mark Miller and presented 500 downtown dollars to Mr. Miller and
thanked him for his design.
0:17:30 Mark Miller
Mr. Miller said he hopes the license plate is a great success and he is very honored.
0:17:41 Mr. Fontenot
Mr. Fontenot announced that the new license plate will be printed this summer for purchase.
0 :17 :57 I. Action Items
0:17 :59 1.
.(ort :lleeung on February 22, 2(1111
Empire Building Materials Storage Building, Request for Modification of a
Previously Approved Variance No. C -10001 (Continued from February 16,
2010) (Public Hearing) (Riley)
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0:18:20 Doug Riley, Department of Planning and Community Development
Mr. Riley gave the staff presentation on this item.
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0:23:51 Erik Nelson, Applicant
Mr. Nelson of ThinkTank Design Group provided a presentation on behalf of the applicant.
0:30:36 Cr. Taylor
Cr. Taylor began questions for the applicant.
0:31:58 Cr. Andrus
Cr. Andrus began questions of staff.
0:34 :26 Cr. Becker
Cr. Becker continued questions to staff.
0:37 :46 Cr. Mehl
Cr. Mehl continued questions for the applicant.
0 :42:28 Mr. Kukulski
Mr, Kukulski spoke regarding a conversation he had with two of the owners of Empire Building.
0 :44 :51 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
0:45 :14 Motion to allow modification of previously approved variance No. C -10001 to
remove the condition requiring the submittal of a waiver of right to protest creation of a
Special Improvement District for Pear Street.
It was moved by Cr. Mehl, seconded by Cr. Becker to allow modification of previously
approved variance No. C- 10001 to remove the condition requiring the submittal of a waiver
of right to protest creation of a Special Improvement District for Pear Street.
0:45:54 Cr. Becker
Cr. Becker began discussion and spoke in favor of the motion.
0:48:12 Mayor Krauss
Mayor Krauss spoke in favor of the motion and provided background information. He then
stated that the variance will not be contrary to and will serve the public interest, there are unique
situations regarding this application, and there is a hardship on the applicant and supports the
spirit of the title. He provided specific details regarding why these conditions have been met.
0 :54:18 Vote on the motion to allow modification of previously approved variance No. C-
10001 to remove the condition requiring the submittal of a waiver of right to protest
creation of a Special Improvement District for Pear Street.
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Those voting Ave being Crs. Mehl, Becker, Taylor, Andrus and Mayor Krauss.
Those voting No being none.
The motion passed 5-0,
0:54:59 2.
Response to Commission Questions Regarding the Sign Code, Chapter 18.52
of the Bozeman Municipal Code (Continued from January 11 and 19, 2010)
(Saunders)
0:55:14 Chris Saunders, Interim Planning Director
Mr. Saunders gave the staff presentation on this item.
1:01:06 Mayor Krauss
Mayor Krauss began questions of staff.
1:02:54 Mayor Krauss
Mayor Krauss spoke regarding the possibility of placing fifteen minutes into the agenda each
week as a place saver for appeals in an effort to speed up the appeals process.
1:03:41 Mayor Krauss
Mayor Krauss asked questions of staff regarding modification of our Ordinance.
1:07:55 Cr. Mehl
Cr. Mehl continued questions of staff.
1:08:59 Mr. Kukulski
Mr. Kukulski provided background information on the sign code.
1:10:13 Cr. Becker
Cr. Becker continued questions of staff
1:15:14 Cr. Becker
Cr. Becker directed staff to try to streamline the sign review application process.
1:16:34 Cr. Becker
Cr. Becker directed staff to look at eliminating the need for identical signs to trigger an
application and would like the triggers for a sight plan conditional use permit to be examined.
1:17:11 Cr. Andrus
Cr. Andrus continued questions for staff.
1:19:00 Tim Cooper, Staff Attorney
Mr. Cooper spoke regarding questions regarding variances to the sign code saying this is a
legislative process wherein everyone is treated the same. He would advise that we focus on the
rule that triggers the rule as opposed to discretionary decision making on a sign.
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1:21:01 Public Comment
Mayor Krauss opened public comment.
1:21:17 Bruce Mccallum, Public Comment
Mr. Mccallum of 412 Bogert Place, owner of Sign O'Rama was invited by Mayor Krauss to
provide a business owners view on this item. He provided his views on the sign code providing
specific examples and speaking regarding the associated costs. He feels Bozeman has extremely
strict sign codes compared to other cities he has dealt with, placing stifling restrictions on the
design of the signs. He also spoke regarding the larger amount of paperwork and associated
costs required by Bozeman compared to other cities.
1:27 :30 Mayor Krauss
Mayor Krauss began questions of Mr. Mccallum.
1:30:08 Public Comment Closed
Seeing no further public comment, Mayor Krauss closed public comr
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1:30:28 Cr. Becker
Cr. Becker would like staff to investigate cleaning up the application process, potential
elimination of a reuse of an identical sign triggering a compliance requirement and asking staff
to look at the triggers for the compliance issue to see if there was a way to address it without
getting into freedom of speech issues.
1:31:48 Cr. Mehl
Cr. Mehl would like staff to look at grandfathering existing signs, triggers for out of compliance
signs, the applications process and speeding up the review time by possibly using Mayor
Krauss's idea of setting aside time on Commission agendas. He thought the Economic
Development Council and Planning Board might be helpful in reviewing this issue.
1:33:20 Mayor Krauss
Mayor Krauss spoke regarding having staff improve the appeals process including having staff
inform applicants they can appeal to the Commission within several weeks. He would also like
staff to examine application fees, and a reduction in staff time for reviews. He would like a more
efficient process and one in which creativity is more acceptable. In the areas of problem
properties we need to look at how we incentivize projects. He also spoke regarding reader
hoards and how monument signs should be able to be used for churches. He would like certain
signs to be allowed due to traditional or historical uses.
1:41:33 Cr. Taylor
Cr. Taylor spoke regarding revolving signs and the danger they can pose as drivers may be
distracted from reading them and how those are different than revolving barber pole signs. He
would like more information from staff on the overall sign issue before making specific
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recommendations. He spoke of fairness issues if t e rules are changed and also spoke about the
need to avoid freedom of speech issues.
1:46:07 Cr. Andrus
Cr. Andrus said she does think Bozeman does a good job with aesthetically pleasing signs. She
would like the paper process condensed however.
1:47:28 Cr. Becker
Cr. Becker provided recommendations for staff to come back to the commission with
suggestions. (See motion made below for specifics.)
1:49:34 Mayor Krauss
Mayor Krauss provided clarifying comments regarding reader boards and how they tie into
historical use,
1:51:56 Mr. Saunders
Mr. Saunders asked for clarification regarding triggers for non-compliance.
1:52:28 Cr. Becker
Cr. Becker clarified he would like the issue of a re-use permit triggering sign compliance.
1:53:46 Motion to direct staff to come back to the commission with suggestions for the
following specific areas; 1. Investigate eliminating re-use permit triggering compliance for
signs that are not changed. 2. Investigate triggers necessitating sign compliance. 3. Clean
up the application and add the appeal procedure to the application. 4. Speed up application
and administrative appeals process. 5. Investigate the design review process. 6. Investigate
monument signs with moveable lettering and how they fit in. 7. Investigate historical use
and the potential of exempting them.
It was moved by Cr. Becker, seconded by Cr. Taylor to direct staff to come back to the
commission with suggestions for the following specific areas; 1. Investigate eliminating re-
use permit triggering compliance for signs that are not changed. 2. Investigate triggers
necessitating sign compliance. 3. Clean up the application and add the appeal procedure to
the application. 4. Speed up application and administrative appeals process. S. Investigate
the design review process. 6. Investigate monument signs with moveable lettering and how
they fit in. 7. Investigate historical use and the potential of exempting them.
1:54:10 Cr. Becker
Cr. Becker asked that the modifications and clarifications that Mayor Krauss made regarding
historical use be added to the motion.
1:54:32 Mayor Krauss
Mayor Krauss thanked Bruce Mccallum and his wife for attending and helping with this issue.
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1:54:40 Vote on the motion to direct staff to come back to the commission with suggestions
for the following specific areas; 1. Investigate eliminating re -use permit triggering
compliance for signs that are not changed. 2. Investigate triggers necessitating sign
com fiance. 3. Clean u s the aii lication and add the a cal rocedure to the a t lication.
4. Speed up application and administrative appeals process. 5. Investigate the design review
process. 6. Investigate monument signs with moveable lettering and how they fit in. 7.
Investigate historical use and the potential of exempting them.
Those voting Aye being Crs. Becker, Taylor, Andrus, Mehl and Mayor Krauss.
Those voting No being none.
The motion passed 5 -0.
1:55:00 Break
Mayor Krauss called for a ten minute break.
2 :09 :40 Meeting called back to order.
Mayor Krauss called the meeting back to order.
2:09 :47 3. Resolution No. 4244, Providing for a Complete Streets Policy (Saunders)
2:09:59 Chris Saunders, Interim Planning Director
Mr. Saunders provided the staff presentation on this item.
2:18:16 Mayor Krauss
Mayor Krauss began questions of staff.
2 :19:37 Cr. Mehl
Cr. Mehl continued questions of staff.
2:20:36 Public Comment
Mayor Krauss opened public comment on this item.
2:20:51 Cathy Costakis, Public Comment
Ms. Costakis of 150 Village Crossing Way spoke regarding the City Planning Boards views
leading to recommending this Resolution to the Commission.
2:25:09 Taylor Lonsdale, Public Comment
Mr. Lonsdale of 611 South 14th Ave. first spoke on behalf of Wendy Weaver who supports the
Complete Streets Resolution and provided reasons for her support. Mr. Lonsdale also spoke in
favor of the Resolution speaking to the tie between the Cities Core Values and the Complete
Streets Resolution saying among other things it addresses climate change, makes economic sense
and bolsters economic growth.
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2:27:32 Ralph Zimmer, Public Comment
Mr. Zimmer of 2103 South Tracy Ave. spoke on behalf of the Pedestrian and Traffic Safety
Committee saying they strongly support Complete Streets but does have concerns regarding the
language within the Resolution's policy statement. He provided details regarding these concerns.
2:31:20 Rich McLane, Public Comment
Mr. McLane would ask that the City Commission support this Resolution.
2:31:48 Amy Chiuchiolo, Public Continent
Ms. Chiuchiolo of 208 Dawn Ave., President of the Gallatin Valley Bicycle Club spoke in favor
of this Resolution on behalf of cyclists.
2:32:48 Katie Bark, Public Comment
Ms. Bark of 524 South 5th Ave. spoke on behalf of herself and her husband in favor of the
Complete Streets Resolution as the next step to take to show Bozeman that the Commission does
support recreation and safe routes to school and healthy, active lifestyles.
2:34:26 Gary Vodehnal, Public Comment
Mr. Vodehnal of 614 South 7th, works for Gallatin Valley Land Trust and is on the Pedestrian
and Traffic Safety Committee and spoke in favor of this Resolution to build a more walkable,
ridable community.
2:35:24 Public Comment Closed
Seeing no further public comment, Mayor Krauss closed public comment.
2:35:33 Motion, Discussion and Vote
Mayor Krauss opened motion, discussion and vote.
2:35:40 Cr. Taylor
Cr. Taylor began questions of staff.
2:36:02 Mr. Saunders
Mr. Saunders explained the concept of Complete Streets.
2:36:59 Mr. Saunders
Mr. Saunders spoke in further detail about exceptions and what other communities have used.
2:38:18 Motion that we adopt Commission Resolution No. 4244.
It was moved by Cr. Taylor, seconded by Cr. Andrus to adopt Commission Resolution No.
4244.
2:38:26 Cr. Mehl
Cr. Mehl began discussion on the motion.
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2:39 :04 Motion to amend the main motion that we have nine standards rather than existing
five in the policy portion of the Resolution. Those would be legal, repairs, cost,
maintenance, space allowance, safety risk, absence of need and environmental.
It was moved by Cr. Mehl, seconded by Cr. Becker to amend the main motion that we have
nine standards rather than the existing five in the policy portion of the Resolution. Those
would be legal, repairs, cost, maintenance, space allowance, safety risk, absence of need
and environmental.
2:39:57 Vote on the amendment to the main motion that we have nine standards rather
than the existing five in the policy portion of the Resolution. Those would be legal, repairs,
cost, maintenance, space allowance, safety risk, absence of need and environmental.
Those voting Aye being Crs. Mehl, Becker, Taylor, Andrus and Mayor Krauss.
Those voting No being none.
The motion passed 5 -0.
2:40:22 Cr. Mehl
Cr. Mehl began questioning staff regarding a specific portion of the Resolution.
2 :41:36 Cr. Andrus
Cr. Andrus asked Mr. Zimmer questions.
2 :42:00 Mr. Zimmer
Mr. Zimmer provided clarification about what he would like to see re- worded in the policy
statement within the Resolution.
2:47:49 Cr. Taylor
Cr. Taylor continued discussion.
2:48:37 Cr. Mehl
Cr. Mehl said he would be open to amending the clause being discussed to end after the word
them.
2 :43:28 Mayor Krauss
Mayor Krauss provided his views on this Resolution saying the Greater Bozeman Area
Transportation. Alan deals with almost everything within this Resolution. He has concerns that
the perfect will be the enemy of the good and problems with satisfying every user on every
project.
2:50:26 Mr. Saunders
Mr. Saunders provided alternative language for the Resolution if the Commission so chooses.
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2:51:13 Cr. Taylor
Cr. Taylor continued the conversation regarding the wording in the Resolution asking that the
last sentence of section two be re- worded.
2 :51:56 Mayor Krauss
Mayor Krauss continued the discussion regarding wording.
2:58:14 Vote on the motion that we adopt Commission Resolution No. 4244 with the
amendment to the main motion that we have nine standards rather than the existing five in
the policy portion of the Resolution. Those would be legal, repairs, cost, maintenance,
space allowance, safety risk, absence of need and environmental.
Those voting Aye being Crs. Taylor, Andrus, Mehl, and Becker.
Those voting No being Mayor Krauss.
The motion passed 4 -1.
2:58:38 4. 2010 Park Improvement Grant Report (Dingman)
2:58:53 Ron Dingman, Parks and Recreation Director
Mr. Dingman gave the staff presentation on this item.
3:03:09 Mayor Krauss
Mayor Krauss began questions of staff.
3:06:34 Mr. Dingman
Mr. Dingman provided specific details on unfinished or stalled projects
3:09:33 Mr. Dingman
Mr. Dingman spoke regarding how this program works now as far as financial matches.
3:10 :47 Cr. Andrus
Cr. Andrus continued questions for staff.
3:12 :23 Public Comment
Mayor Krauss opened public comment on this item.
3:12:34 Gary Vohdenal, Public Comment
Mr. Vohdenal of 614 South 7th, and Gallatin Valley Land Trust spoke in favor of the Park
Improvement Grant and said how important it is to his ability to receive other grant money and
funds to complete a project.
3:14:38 Public Comment Closed
Seeing no further public comment, Mayor Krauss closed public comment.
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Lurked Altnutc of the Bo:cnunn C'rlr Connnnsn�on frr1Iflt on Fchnu,rr 2.', 2010
3:14:46 Motion and Vote to accept the 2010 Park Improvement Grant Program Report.
It was moved by Cr. Andrus, seconded bvY Cr. Mehl to accept the 2010 Park Improvement
Grant Program Report.
Those voting Ave being Crs. Andrus, Mehl, Becker, Taylor and Mayor Krauss.
Those voting No being none.
The motion passed 5 -0.
3:14:58 5. 2010 -2011 Work Plan Goal Setting Continued Discussion (Kukulski)
3:15:59 Chris Kukulski, City Manager
Mr. Kukulski gave the staff presentation on this item.
3:21 :47 Mayor Krauss
Mayor Krauss asked Commissioners whether any items on the first page of the work plan should
he changed, added, deducted or clarified.
3:22:00 Cr. Mehl
Cr. Mehl said that on item no. two he would use the word reform instead of streamline because
refoim is broader. He would add a fourth point on item no. two to look over other areas to
reform the development review process unless the first three are used as examples and not
exhaustive.
3:23:28 Cr. Becker
Cr. Becker said he would add a fourth item to say, improve coordination between planning,
engineering and building division.
3:23:46 Mayor Krauss
Mayor Krauss concurred with Cr. Becker.
3:24:21 Cr. Mehl
Cr. Mehl would like a line added to number three economic development regarding working
with (support) the Economic Development Council.
3:25:57 Mr. Kukulski
Mr. Kukulski confirmed that item four should be broken into primary infrastructure areas and
said the sewer plant and water plant are not listed in deferred because they are in the ongoing
categories.
3:26:32 Mayor Krauss
Mayor Krauss asked about the Municipal Law and Justice Center as a deferred infrastructure.
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3:26:49 Mr. Kukulski
Mr. Kukulski explained this item was listed under ongoing under law enforcement.
3:27:27 Mayor Krauss
Mayor Krauss said the Municipal Law and Justice Center should stay in deferred maintenance in
the goals to concentrate some amount of priority on.
3:28:17 Mr. Kukulski
Mr. Kukulski asked if this item should be listed under five, facilities as a bullet: Municipal
Courts and Police Station. Three Commissioners concurred.
3:29:09 Mr. Kukulski
Mr. Kukulski began a discussion regarding where the Bogert Pool and Swim Center where
should be listed and the extent of their deferred maintenance issues.
3:32:45 Cr. Becker
Cr. Becker began a discussion about ongoing priorities that are no longer on the list including
resolving lighting district issues.
3:34:59 Cr. Becker
Cr. Becker asked that item seven under finance be moved under item nine with the lighting
district issue back on the finance priority list.
3:35:51 Cr. Becker
Cr. Becker began a discussion regarding the solid waste recycling rate study.
3:37:14 Anna Rosenberry, Finance Director
Ms. Rosenberry explained why she feels a waste curbside recycling rate study is important and
should be done.
3:41:47 Cr. Becker
Cr. Becker began a discussion regarding the removal of 'define the cities participation in the
Gallatin Solid Waste Management District.
3:42:22 Cr. Becker
Cr. Becker began a discussion regarding the Bozeman Creek through Bogert Park.
3:42:37 Mayor Krauss
Mayor Krauss suggested that 'support volunteers with Bogert Creek' be added under Parks and
Recreation.
3:43:10 Mayor Krauss
Mayor Krauss said completion of the CTEP Huffine, College Pathway Project should be the
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number one priority under Parks, Recreation and Cemetery because it is a life, safety issue. Cr.
Mehl, Becker and Taylor confirmed this priority.
3:44 :45 Mayor Krauss
Mayor Krauss announced the Commission would now discuss the second tier new initiatives.
3 :44 :51 Cr. Taylor
Cr. Taylor began discussion regarding regulating the location of medical marijuana dispensaries.
A discussion then took place regarding how the second tier of priorities should be interpreted.
3:47 :36 Cr. Taylor
Cr. Taylor began a discussion regarding number three regulating hands free devices.
3:49:17 Cr. Mehl
Cr. Mehl spoke regarding using second tier as things staff could do in a short period of time. He
would support Cr. Taylor in looking into the hands free device issue.
3:51:28 Mr. Kukulski
Mr. Kukulski explained that he did not see tier two as simple or quick prompting further
discussion.
3:54:29 Mr. Kukulski
Mr. Kukulski spoke regarding `complete facility and special event insurance policy'.
3:54:51 Rules suspended for fifteen minutes.
Mayor Krauss suspended the rules for fifteen minutes to allow the meeting to extend past ten
p.in.
3:54 :59 Cr. Becker
Cr. Becker asked that item ten be removed from the city attorney ongoing and leave it on tier
two.
3 :55:30 Cr. Andrus
Cr. Andrus agreed that regulating hands free devices
thirteen under the city attorney category.
3:55:37 Cr. Taylor
Cr. Taylor began a discussion about the City Charter and the related upcoming ballot issues.
3 :56:05 Mayor Krauss
Mayor Krauss suggested that the Commission .meet with the Study Commission that wrote the
Charter possibly during a Thursday policy meeting.
3:57:51 Mr. Kukulski
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e driving should be added as number
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Mr. Kukulski confirmed that the Police Department could take the lead on the hands free device
issue.
3:59:09 Cr. Becker
Cr. Becker suggested that priorities should be amended again at a later date.
3:59:41 Mr. Kukulski
Mr. Kukulski confirmed that number five and four should stay under tier two.
4:00:00 Motion and Vote that the City Commission adopt the 2010-2011 work plan as
amended.
It was moved by Cr. Mehl, seconded by Cr. Becker that the City Commission adopt the
2010-2011 work plan as amended.
Those voting Aye being Crs. Mehl, Becker, Taylor, Andrus and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
Please see attached 2010-2011 Adopted Work PI
4:00:23 9. Re-appointment to the Zoning Commission
4:00:34 Motion and Vote to re-appoint Nicholas Lieb to the Zoning Commission.
It was moved by Cr. Becker, seconded by Cr. Mehl to re-appoint Nicholas Lieb to the
Zoning Commission.
Those voting Aye being Crs. Becker, Mehl, Taylor, Andrus and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
4:01:01 8. Appointment to the Gallatin Local Water Quality District Board (Kissel)
4:01:09 Motion and Vote to appoint Randy Carpenter to the Gallatin Water Quality
District Board.
It was moved by Cr. Becker, seconded by Cr. Taylor to appoint Randy Carpenter to the
Gallatin Water Quality District Board.
Those voting Aye being Crs. Becker, Taylor, Andrus, Mehl and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
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4:01:24 Postponement of action items six and seven until next week.
Mayor Krauss postponed action item six, re-appointment to the City Planning Board and action
item seven, appointments to the Community Affordable Housing Advisory Board due to a lack
of time. These items will be added to next week's agenda.
4:01:26 J. FYI/Discussion
4:01:38 1. Discuss Cancelling the March 15th City Commission leeting due to Spring
Break (Kukulski Kissel)
The Commission decided to cancel the March 15th meeting but meet instead on the fifth Monday
of the month.
4:03:40 2. Possible reconsideration of the Red Mountain application related to the
Hastings Project.
Mr. Kukulski asked the Commission if they would like this item placed on an upcoming agenda.
4:04:23 Mayor Krauss
Mayor Krauss said he would not like this placed on an agenda.
4:04:46 Cr. Mehl
Cr. Mehl said he would need to learn more before requesting this item be placed on an upcoming
agenda. Cr. Taylor and Andrus agreed with Cr. Mehl.
4:04:48 Cr. Becker
Cr. Becker said he would not like this placed on an agenda.
4:05:21 3. Reminder of the Joint City-Town/County Meeting scheduled for Friday,
February 26th at the Pour House in Bozeman from noon to 1:30.
The Commission discussed who would be attending the meeting.
4:07:23 K. Adjournment
Mayor Krauss adjourned the meeting at 10:14 p.m.
CMQ.eify Clerk
.s`r
PREPARED
Alin e Kissel, Deputy City Clerk
Approved on 14pr fR 0 f 0
16 of 22
effrey
Kra&sg, Mayor
LinAed 44,11mtte 01 (/R Bozeman 01A Cornmucsron Afeeting an February 22. 2(11(1
February 22, 2010
44„
d 2( 10
1) Enhance Downtown Development Opportunities
3) Economic Development
'01t
4 4
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4,44
ki
New Policy Initiatives
1
1. Utilize the federal HUD grant for the blast site (Finance, CM)
2. Conduct a "Full cost benefit study: social, economic traffic considerations for
one-way conversion to 2-way, shared lanes, streetscape improvements and truck route
modifications” as recommended by the Downtown Plan, (Engineers)
3. Increase density in the B-3 district. Bozeman Community Plan (BCP) Implementation
Policy 8, 9, 16, 21a, 22, 27, 81. (Planning)
4. Implement the remaining parking recommendations identified in the downtown plan
and review and update for the Downtown Parking SID/Cash-in-lieu program. BCP
implementation policies 2, 3, 9, 10, 11. (Planning, Parking)
5. Amend UDO to incentivize downtown redevelopment and the construction of multi-
story buildings (Planning)
2) Reform the development review process without decreasing quality
1. Increase the Planning Director and City Engineer's responsibilities to make
administrative approvals of projects as recommended in the Community Plan.
(Planning, Engineers)
2. Amend the Sign Code (Planning)
3. Review DRB DRC review procedures. (Planning)
4. Improve coordination between planning, engineering and building (Engineers,
Planning, Building)
1. Hire the Economic Development Ombudsman (CM)
2. Work as a catalyst to bring the Chamber, Prospera, MSU and the City together (CM)
3. Increase salability of lots, final plat extensions, infrastructure guarantees (Planning,
Engineers)
4. Support the Economic Development Council (CM)
5. Partner with MSU and all community stakeholders to develop a two-year college
(City Commission)
4) Develop a plan to address deferred infrastructure maintenance (Public Service,
Engineers, Finance)
Linked 1,11nitte of the Bozcoton C01. 'ontoo+sfoo tlecung ru ary 2.2, 2010
I. Water Distribution System the facility plan identifies 54,506 lineal feet (LF) of
existing water mains that are undersized and need to be replaced at a cost of
$11,768,253 and 53,661 LF of undersized water mains that need to be upgraded to
meet fire flows on a max day at a cost of S11,659,652. (Engineers)
2. Sewer Collection System improvements were identified in the 1998 Facility Plan.
The 2005 Plan recommended lines be TV inspected to determine the greatest need.
The projects identified in the 1998 Plan continue to be completed, but as annual
televising continues, other more urgent projects may be identified and completed.
(Engineers)
3. Street System there are currently 27 miles of city streets which are in need of
overlay treatments and 25 miles of streets which are in need of chip sealing. At our
current rate of investment it would take us approximately 18 years to overlay the
streets which need treatments ifno further deterioration of the remaining streets took
place. The street system includes the curbs and street related storm water.
(Engineers)
4. Sidewalks. §12.20.035 BMC requires abutting owners to repair sidewalks, which
Engineering Dept oversees. 12.20.060 BMC provides City Commission can order a
sidewalk or curb to be constructed. (Engineers)
5. Facilities. Implement recommendations contained within Facility Condition Index
Plans (CM)
6. Police Station Municipal Courts Develop a plan to replace our municipal courts
and police station (Police)
5) Determine future of Mandeville Farm Story Mansion (CM)
1. Utilize the Economic Development Council to make recommendations regarding
Mandeville Farm Preliminary plat expires April 2011 (CM)
2. Develop a transition plan for the Story Mansion based on the December 8, 2008
approved motion. (City Commission)
"Authorize the City Manager to sign the Award of Bid to .R R Taylor
Construction as the General Contractor/Construction Manager in the amount of
$1,071,242 as authorized by the 2008-2009 budgets and direct stuff to bring hack
the necessary budget amendment the General Fund not to exceed $391,222
to be paid hack within 24 months either throughlimdraising or by selling the
111(111SiOn starting on Januari' 1 of 2011 (originally stated 2010 but he clarified
later On in discussion)
2" Tier New Initiatives
1. Initiate ballot amendments for the 2010 election (CM, City Commission)
O Meet with prior Study Commission
Term of the City Manager's Contract'?
o Selling/Leasing property via Ordinance?
o Other amendments?
18 of 22
Lathy,' Minute, uJthe Bozeman Cal (o17U aSN1017 :birottttg on Fehruttrt' 22, 20 /0
2. Develop a policy that determines when specialty event insurance is required; parades? events
on public land? facility rentals? (CM)
City Attorney Office
City Manager's Office
Finance Department
Ongoing Priorities
1. Complete Code Codification
2. Write language as required in the city charter for the 2010 ballo
3. Close out CALA receive full reimbursement from Pacific
4. Develop a contract routing /review policy
5. Develop a program to track criminal case data regarding the number of convictions, pleas,
and acquittals for each charge
6. Rewrite Title 2, BMC Organizational Structure
7. Amend Commission Rules of Procedure
8. Abate Bridger View Trailer Park and Story Mill nuisances
9. Clarify liability coverage for hoards
10. Amend ordinances related to the N7URB powers and review other URB /TIF boards for
codification
11. Work with Ethics Board RE: Changes to Code of Ethics for Conflict of Interests
1 Complete the recruitment and selection of a new Police Chief and Planning and Community
Development Director and integrate into the leadership team
2. Complete an in depth analysis of the criminal justice process including law enforcement, the
prosecution and public defender offices and the City's two Municipal Courts.
3. Enhance and expand partnerships with MSU
4. Initiate legislative changes in the 2011 session
Local option tax 100% for property tax relief
Issues related to electronic document retention
Reform DUI laws review fines
Permissive medical levy and Health Savings Accounts
Impact of State- funded public defender system
Protect entitlement share program
5. Update the Americans with Disabilities Act 1992 Transition Plan
6. Complete analysis of leash free park trial after 1" year of implementation
1. Successful financing of WRF project
2. Update water sewer rate studies for FYI 1- FY 15
3. Develop direct and indirect cost allocations /charges for all City grants
4. Update of existing Impact Fee Studies
5. Successful financing of WTP project
6. Resolve lighting district issues
7. Complete Community Climate Action Plan
19 of 22
Lohked .14nuacs Di the ozonan City Conon/ %ion Afeeting on February 22, 21910
8. Update Municipal Climate Action Plan
9. Contract for a Solid Waste/Recycling Rate study
Fire Department
1. Complete Insurance Services Organization re-rating analysis
2. Conduct audit of fees for Building Division and Fire Inspection Services
Human Resources Director
1. Implement reorganization of HR department to include employee recruitment and selection,
benefits, payroll and training
2. Complete rewrite of the Employee Handbook
3. Develop employee training program for all mandated training
4. Audit of qualifying dependents for group health insurance
5. Analysis of health insurance in base continuation for retirement purposes
IT Director
I. Resolve software communication conflicts between the courts, legal, PD and finance
2. Create a City-wide policy for preserving documents for litigation and electronic discovery
3. Continue developing the web site to provide information to the public.
4. Develop and implement appropriate internet sites to inform, educate and involve the
community
Library
I. Resolve pedestrian access/parking concerns such as snow removal at the Library
2. Complete Library staffing study to determine future needs related to expanded library hours,
technology, and maintenance needs
3. Host Montana Library Association Conference in April 2010
4. Continue to work with the City on South Wallace Avenue development/ Library interface
5. Complete master plan for Library grounds
Parks, Recreation Cemetery Department
1. Complete CTEP College/Huffine Pathway project
2. Replacement of filter system and ADA chairlift at Bogert Pool
3. Replacement of natatorium lighting at Swim Center
4. Identify future CTEP projects
5. Complete Cemetery Master Plan
6. Complete analysis of a Parks Maintenance District or other funding sources MSU intern
5. Support community efforts to enhance Bozeman Creek as an asset throughout our parks and
open spaces.
Planning Co unity Development Department
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Lrn.ed ll rvrule.s of the BD.:0MM Cilk' C olti Si on 1,1cetttr�* ott February 22, 201(1
1. Complete Impact Fee Study Updates (water, sewer, streets, fire) Required by Section
3.24.100.J, BMC; BCP Implementation Policy 14, 75, 77, 80, 84
2. Regulate the location of medical marijuana dispensaries (Planning)
3. Amend UDO to address the timing of installation of sidewalks and address improvement
warranties, BCP hnplementation Policy 2, 4, 12c, 15, 66, 70 -72, 74, 84
4. Amend Casino Ordinance
5. Update the Historic Structures Inventory BCP Implementation Policy 4, 9, 11a, 16b, 21 a,
24
6. Update the fee schedule for the Planning Department BCP Implementation Policy 2, 80
7. Imp.lemnent TIF District plans BCP hnplernentation Policy 16, 19, 44;
North 7th sidewalk installation project on E. side now underway.
North East Neighborhood Depot park project expected to be bid this spring
Downtown
Police Department
1. Complete implementation of electronic ticketing and reporting system to include police,
records, prosecution and municipal courts
2. Create a traffic division
3. Build and improve community /PD relations through the development and implementation of
new programs consistent with community policing
4. Recruit, hire and train a full staff of officers who exemplify the department's code of conduct
and oath of office
5. Participate in County Master Plan process to identify future police and court facility at Law
and Justice Center
6. Adopt an ordinance requiring all drivers to use hands-free devices while using their cellular
phones and to prohibit texting while driving
Public Services Department
1. Manage Water Reclamation Facility expansion ($54M) anticipated completion of Phase I is
January 2012
2, Complete design and award construction bid for the new Water Treatment Plant ($40.7M,
April 2011)
3. Complete Vehicle Maintenance/HRDC facility on tune and within budget
4. Complete shops complex remodel within budget
5. Identify funding for, and install energy recovery system at the WRF if 100% funding can be
obtained
6. Involve Commission in critical decisions regarding Sourdough /Mystic Lake Dam
Implement water conservation plan
Review Development Plan (Phase 1, to be completed July 2010)
Complete Forest Management Plan.. Coordinate with USFS Bozeman Municipal
Watershed Management Plan.
7. Complete design of College Street from llth to Main Street
8. Develop and implement a long term plan to manage the Bozeman Solvent Site
21 of22
Linked Morales 0/ du Bozeman C`ltt Contnn sion Meeting on Fehmary 22 2010
9. Assist other city departments with contract review /oversight and project development
10. Identify areas of the current Backflow Protection Ordinance that are not /cannot be enforced
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