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HomeMy WebLinkAbout02-16-10 Minutes, City Commission, Goal SessionLINKED MINUTES OF THE GOAL SETTING SESSION OF THE CITY COMMISSION BOZEMAN, MONTANA The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Tuesday, February 16, 2010. Present were Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Sean Becker, Commissioner Chris Mehl, Commissioner Carson Taylor, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, Neighborhoods Coordinator Brit Fontenot, Fire Chief Jason Shrauger, Deputy Fire Chief Greg Megaard, Finance Director Anna Rosenberry, Interim Police Chief Marty Kent, Interim Planning Director Chris Saunders, Director of Public Service Debbie Arkell, Staff Attorney Tim Cooper, Director of Parks and Recreation Ron Dingman, Human Resources Director Pattie Berg, City Clerk Stacy Ulmen, and Deputy City Clerk Aimee Kissel. Please refer to the audio recording of this meeting br additional detail, t "1 ci lcrc. lba i.iatlk to the a February 16, 2010 f this m u g. :,::r Please see attachments for potential goals list, final goals list and the City of Bozeman Adopted 2010-2011 Work Plan.::': 0:00:01 A. Call to Order Work Session 2 p.m. Commission Room, City Hall, 121 North Rouse Mayor Krauss called the work session to order at 2:08 p.m. 0:00:02 Mayor Krauss Mayor Krauss said that Commissioners and staff should consider not only the costs of priorities, but the amount of resources needed for staff time. He explained that sometimes there's a tendency on the part of elected officials to make everything a priority, but that just makes nothing a priority. 1 of 30 0:01:12 Cr. Andrus Cr. Andrus shared how she re- organized the information provided for this work session to provide more clarity regarding how things fit together. She placed priorities in categories and then placed those categories into larger categories. The Commission then spoke regarding how the handouts are ordered. 1 tn&er at Bo :enran City C onunssion Goal Setting Meeting. February 16. 2010 0 :05 :00 Chris Kukulski Mr. Kukulski explained the paperwork provided and processes available to staff and the Commission to proceed with goal setting. 0:06:59 Mayor Krauss Mayor Krauss provided general information about his views on the goals and his philosophy towards them. Overarching goals for Krauss include addressing potential deficits without raising taxes, economic development issues and incentivizing the B -3 District. He also spoke regarding the high costs and importance of defeTed maintenance. 0:12:51 Chris Kukulski Mr. Kukulski asked the Commission to look at the entire list including ongoing priorities and let City Staff know if there is something they would not like pursued further. 0:14 :48 Cr. Taylor Cr. Taylor said he felt there were big priorities they could all agree on and some things that would be nice to do and require minimal work. Some of his priorities include downtown, planning infrastructure and economic development. Cr. Taylor foresees that this meeting could produce a first page top priority list, second page, secondary priority list, a third page of items we may never get to with a fourth page of items we do not want to list as goals at all. He also spoke about revisions to the UDO being in several categories. 0:16 :51 Mayor Krauss Mayor Krauss spoke regarding how Unified Development Ordinance revisions make large demands on several departments. He gave examples of other priorities on the list that may seem simple, but are actually not. For example, he spoke regarding the proposed goal of prohibiting texting while driving and the demands that would place on courts and legal. These may be interesting ideas, but have a large trickledown effect. 0:18:42 Mayor Krauss Mayor Krauss expressed interest in starting priorities with infrastructure. 0:19:35 Cr. Mehl Cr. Mehl expressed interest in Cr. Taylor's idea of three priority sections, continuing the discussion on how priorities could be listed. 0:22:44 Cr. Becker Cr. Becker provided his views on the process of choosing priorities. 0:23:50 Cr. Becker Cr. Becker spoke regarding priorities he would like to add including evaluating transportation impact fees and the numbers used to access that for the growth rate and cost for lane mile for road construction. He would also like to see changes to the planning process and would like to 2 of 30 bukcel Writutcs 01 Mc Bozeman City omn iswon Goa/ Selling Alcetin. Februcny 16, 2010 adopt a Complete Streets Ordinance. He also would like to see Bozeman Creek improvements on the priority list focusing on life and safety issues first. He then spoke regarding these improvements. He also spoke about the need to have a discussion regarding a tourist tax. 0:27:42 Cr. Mehl Cr. Mehl began a discussion on how detailed the priorities should get. 0:31:49 Mayor Krauss Mayor Krauss asked city staff what their priorities were. 0:32:48 Stacy Ulmen, City Clerk Ms. Ulmen said the Clerk's office main priority is getting the codification of the Bozeman Municipal Code complete. 0:34:00 Greg Megaard, Fire Deputy Chief Mr. Megaard said top priorities for the fire department include ongoing ISO. Another big priority for them is to re-evaluate the building division as a whole. 0:34:21 Chuck Winn, Assistant City Manager Mr. Winn spoke about the need for a cost based analysis on the services that the fire department provides. 0:34:52 Marty Kent, Interim Police Chief Mr. Kent said several priorities stand out for him from a police perspective. These include having parameters in place to decide where medical marijuana caregivers are allowed to set up shop. Another priority would be dealing with hands free devices. 0:36:52 Chris Saunders, Interim Planning Director Mr. Saunders said one of his priorities is updating impact fees because they are legally required to and they affect infrastructure. After that there are lots of City plans such as the Downtown Plan, North Seventh, etc. that have been adopted but need lots of work. His department would like direction on which should be pursued first. 0:37:59 Ron Dingman, Director of Parks and Recreation Mr. Dingman said his main priorities include repairs to the Swim Center and then Bogert Pool. His next priority would be the CTEP College Huffine Pathway. 0:38:46 Pattie Berg, Director of Human Resources Ms. Berg said combining payroll and human resources is one of her main priorities. She would also like to examine the benefits plan for possible improvements. 0:39:22 Debbie Arkell, Director of Public Works Ms. Arkell said her top priority is College Street from 19th to Main. Deferred maintenance is also a top priority. 3 of 30 Linked macs. 0/ ilae Bozernalt City Commn ssi011 Goal Setting, ,ifcetin(;, February 16. 2010 0:40:26 Mayor Krauss Mayor Krauss said he felt it would be helpful to the Commission to get a one paragraph description of all the maintenance plans. For example, streets, curbs, etc. He would also like to see brief descriptions from Parks and Recreation regarding the swimming pools. 0 :43:07 Ms. Arkell Ms. Arkell confirmed that remodeling the shops building, designing the water treatment plant, and work regarding the dam are all ongoing priorities for her department. 0 :43 :59 Anna Rosenberry, Finance Director Ms. Rosenberry said her priorities are to update the water and sewer rate studies and to a certain extent get the rates adopted. This update will help determine how we fund things like the water plant. She would also like to see a rate model structure study done regarding waste/recycling services. She provided details regarding why this is needed. 0:48:33 Tim Cooper, Staff Attorney Mr. Cooper said priorities for the law office would include completing the code codification and getting the rules updated. They would also like to integrate police and court more effectively including having the same software systems. 0:51:33 Mr. Winn Mr. Winn spoke on behalf of departments not present at this meeting. He said a priority of facilities is a facilities index that would prioritize deferred maintenance issues. He also spoke regarding EEBCG grant money facilities will be spending on energy efficiency upgrades. Mr. Winn's priorities include finding a home for the police department, an activity based cost efficiency study for the fire and building departments; and improving efficiencies between the police department, court and prosecution. 0:53:16 Mr. Kukulski, City Manager Mr. Kukulski said his ongoing priorities would include hiring a police chief and planning director, making sure the sewer plant gets done and on budget and designing the water plant. The top five on his list include looking into criminal justice evaluation issues. He also sees streets and curbs and other ongoing maintenance issues as important priorities and views simplifying the planning review process as a priority. Implementing key things in the Downtown Plan such as parking issues, density and one way street issues are also on his list. Mr. Kukulski's fifth priority is having a more active role in legislative issues. 0:58 :15 Cr. Becker Cr. Becker began a discussion regarding the need to discuss the items on the new policy initiatives list. He then began a discussion on the first new item, hands free devices. 4 of 30 Linked Alourws of the Bo:cnran C'rtti• C'orrunr.ti.uorr Goal Sctung Afceting. 1-"c wary 16, 2010 1:01:48 Cr. Mehl Cr. Mehl spoke further about wanting to use the process provided by the City Manager to narrow down the priorities. 1:04:32 Mayor Krauss Mayor Krauss began writing down Commissioner priorities on the white board. 1:04:43 Cr. Mehl. Cr. Mehl said his general priorities include: Downtown and related creek, residential development, parking; Improving the planning process hiring a new director, sign code update, integrating the community plan; and updating the review process and Economic Development. 1:07 :14 Mayor Krauss Mayor Krauss requested that the medical marijuana issue be placed on an upcoming agenda by the Police and Planning Departments. A conversation began regarding this issue and the time line for further discussion. The agenda for March 1st was later stated as the date City Staff should have something on the agenda to get this process started. 1:12:48 Mayor Krauss Mayor Krauss asked Commissioners to state whether there were items on the list that they were not in favor of being a priority. Mayor Krauss then said he was not in favor of the following: adopting laws regarding drivers with hand free devices, Bozeman Creek, regulating smoking outside, an interlocal Planning Agreement with the County, and most Legislative issues other than DUI laws. 1:15:54 Cr. Becker Cr. Becker said he was not interested in the following listed items: regulating hands free devices while driving, second and third floors of the carriage house at the Story Mansion, regulating smoking outside, Nuisance Ordinance (maybe, but probably no) and said he would need more information on UDO amendments. He also mentioned having hesitations on aspects of the water conservation plan. 1:17:52 Cr. Taylor Cr. Taylor began a conversation regarding how to handle priorities that one Commissioner would like to remove when another does not. The conversation also included discussion regarding the Story Mansion. 1 :21:07 Cr. Taylor Cr. Taylor would like to see the solid waste i curbside recycling rate pay study Ms. Rosenberry mentioned added to the priorities. 1 :21:38 Cr. Taylor Cr. Taylor expressed he is not very interested in studies. 5 of 30 Li hi'rl Atinut ',s of the Bo =croon City Commission Goal Sciiing Mccting, Februa 16, 2010 1:22:42 Cr. Andrus Cr. Andrus is not interested in studies that include un- measurable aspects. 1:23 :51 Cr. Mehl Cr. Mehl began a discussion regarding priorities that must be done by law that are not on the priority list such as the vote required by the Charter. 1:24 :48 A discussion began regarding the Story Mansion and the need for clarification on this issue. 1:27:26 Mr. Kukulski Mr. Kukulski explained that Mr. Sullivan is keeping track of what needs to be done for the ballot issue dealing with the number of Commissioners. He is not working on any other issues the Commission may want on that ballot. A discussion began on this issue. 1:30:23 Cr. Andrus Cr. Andrus spoke regarding the need to have a larger discussion about acquiring community assets prompting a discussion about City owned properties. 1:36 :04 Mr. Kukulski Mr. Kukulski began a discussion about how to proceed narrowing the list of priorities down. 1:38:51 Mayor Krauss A discussion took place regarding what the Commissioners who are interested in Downtown as a priority would include in this broad category. 1:51 :19 Mayor Krauss Mayor Krauss asked City Staf discussion. hat their combined top ten priorities were prompting a related 1:52 :17 Mr. Kukulski Mr. Kukulski explained the process that staff went through to determine their top priorities. The following items are in order of priority and received five or more votes from City Staff. (z) Deferred Maintenance issues (ee) Legislative Issues College Street (n) Simplify Development Review Process (goes with m) (q) Downtown (s) North Seventh (ii) Mandeville (p) Downtown Parking (gg) Criminal Justice 1:56:40 A conversation began regarding the criminal justice site system. 2:03:27 Mayor Krauss Mayor Krauss spoke in opposition of working on the legislative session topic; local option tax and provided rationale prompting a discussion on the topic. 2 :10:48 The Commission carne back to setting section one priorities. 6 of 30 Aed "(mutes of hc B0a711(111 Commisqon Goal Soling Mccomz, Februmy 16. 2010 2:11:25 The Commission began discussion regarding what Economic Development means to them. 2:22:41 Cr. Becker Cr. Becker began a discussion regarding implementing community plans. 2:37:06 The Commission discussed the planning process and what that priority would include. 2:50:36 Mayor Krauss called a recess until the regular meeting began at 6 p.m. The work session was continued after the regular meeting. 3:55:43 10 minute break after regular meeting. 4:08:26 Meeting called back to order Mayor Krauss called the goal session meeting back to order. 4:09:03 Unified Development Ordinance Revisions Mayor Krauss spoke regarding Unified Development Ordinance Revisions including sign codes, streets, applications, check lists, downtown issues and approvals. 4:10:58 Mayor Krauss Mayor Krauss spoke regarding administrative approvals. 4:11:38 Mr. Kukulski Mr. Kukulski spoke regarding combining items M N related to simplifying the development review process and amending the UDO to permit administrative approval of deviations. This is a top priority. 4:12:09 Cr. Becker Cr. Becker spoke regarding the Planning Process. 4:12:19 Mr. Kukulski Mr. Kukulski spoke regarding the appeals process. 4:12:24 Mayor Krauss Mayor Krauss spoke regarding the Board of Adjustment and Appeals. 4:13:26 Cr. Becker Cr. Becker spoke regarding Item R. Amending the UDO to require all new construction projects within B-3 obtaining a CUP if the building is less than three stories above ground. 4:13:37 Mr. Kukulski Mr. Kukulski spoke regarding the suggested three story requirement. 4:17:02 Infrastructure Mayor Krauss opened the discussion on Infrastructure. Mayor Krauss spoke regarding curbs and 7 of 30 Linked .%lont the Bozeman Citti• Con Curn1 Se it :1l cetirrg. Fehrurrrr' 16, 2(10 deferred maintenance. Discussion took place regarding infrastructure plans. Discussion took place regarding SIDs and Bond issues. Discussion took place regarding useful life of infrastructure. Discussion took place regarding fees and rate increases. Cr. Mehl suggested that this year he used to come up with a plan to address defen maintenance. Discussion took place regarding dealing with deferred maintenance for curbs and streets and educating the public. Ms. Rosenberry spoke regarding operations. Cr. Mehl said that a range of options be developed. Mr. Kukulski spoke regarding Item Z. Mr. Kukulski spoke regarding rate increases related to water and sewer. 5:00:35 Community Assets Mayor Krauss opened the Community Assets discussion. Liability coverage was discussed. Letter B relating to complete facility and special event insurance policy. Discussion took place regarding the Story Mansion. Options were discussed with the Mansion along with the money being raised. There are questions of operation. Discussion took place regarding a lease agreement. Discussion of the Mandeville Fann took place. Mr. Kukulski stated that there is a preliminary plat that was approved by the Commission for this property. Mr. Kukulski spoke regarding the policy of the City to purchase property. This is in the Charter. Discussion of the Dam and water conservation took place. 5:35:14 Systematic Changes Cr. Becker brought up his desire to see systematic changes in Building, Engineering and Planning. Discussion took place regarding Ombuds and Economic Development. Discussion took place regarding the permitting process. Discussion took place regarding getting to yes more quickly. 6:12:15 Page 1 Goals These items were listed as the top 5. Downtown, Planning Process UDO, Economic Development, Infrastructure/Maintenance and Community Assets. Discussion took place regarding meeting with the County on a Regular basis. Discussion took place regarding Bozeman Creek. 6:30:51 Draft Form of Goals Mr. Kukulski stated that he will take all of the comments made this evening and compile into a draft work plan. 6:37:29 Mayor Krauss Mayor Krauss stated that the draft work plan will be on the agenda next week. 6:40:40 Ms. Andrus Ms. Andrus spoke regarding objectives. 8 of 30 Linla'd Mimics of the Bo,:emon Car CommiAsion Goa1 Setnng Alcothg, Februno- 16, 2010 6:42:14 Mr. Kukulski Mr. Kukulski stated that he will be giving updates to the Commission on the plan either monthly or quarterly. 6:42:40 Mayor Krauss Mayor Krauss urged that the County meeting breakfasts continue. 6:45:02 Mr. Winn Mr. Winn updated the Commission on the Law and Justice Master Plan. 6:46:18 Meeting Adjourned Mayor Krauss adjourned the meeting at 9:57 p.m. lig PREPARtD BY: C, City Clerk 7YY1P.Z.-- 4 4 Aimee ssel, Dep y City Clerk Approved on ri 5 co/c) 9 of 30 Jeffr rau .ayor