HomeMy WebLinkAboutPublic Hearing & Adoption of the General Fund of the Capital Improvements Program, 2011-2015.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Public Hearing & Adoption of the General Fund Part of the Capital
Improvements Program (CIP) for Fiscal Years 2011-2015.
** Reminder: Bring your FY2011-2015 Recommended CIP Book to the meeting.**
MEETING DATE: April 12, 2010
AGENDA ITEM TYPE : Action Items
RECOMMENDATION: Adopt the General Fund part of the Capital Improvements Program
(CIP) for Fiscal Years 2011 – 2015, with any modifications, after public comment and
Commission discussion.
BACKGROUND: On December 14, 2009, the Commission received the City Manager’s
proposed Capital Improvements Program (CIP) for Fiscal Years 2011-2015. At that time, the
document was made available to staff and the public online at
http://www.bozeman.net/finance/capital_improvements_plan.aspx.
We are presenting the CIP for adoption in its individual parts, over a number of public hearings
this spring. Our Capital Improvements Program serves as an important guide for city staff,
Commissioners, and citizens, and plans for over $98 Million to be invested in our City’s
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equipment and infrastructure in the next 5 years. It establishes a systematic, five-year view of
resource allocation in hopes of preventing a reactive, unpredictable, or informal approach to
funding capital needs. The CIP bases much of its project work on the City’s adopted facility
plans for water, wastewater, transportation, parks & recreation, fire, and police services.
Developing a Capital Improvements Plan is, first and foremost, a planning process - adopting a
CIP does not provide budget appropriation authority. Items must be included in the final
budget resolution before they are funded. Once the Commission adopts CIP schedules, the items
listed in the FY2011 column will be included in the City Manager’s Recommended Budget to be
presented in June. If, for a number of reasons, the City Manager’s Recommended Budget does
not contain an approved FY2011 CIP item, the circumstances will be explained during the
Recommended Budget presentation. Through our regular budget process, the Commission will
then have the opportunity to take additional public comments, have further discussion, and make
final appropriation for these capital items in the Final Budget adoption in late August. It is not
until the final budget adoption that any CIP item is authorized for spending.
General Fund Funding Sources: Customarily, we have developed the CIP for the General Fund
based on the concept that 5% of annual General Fund revenues would be dedicated to capital
improvements. In balancing the budget for FY10, we ended up funding capital projects that
totaled 3% of revenues. This proposed CIP tries to bring us back to that level of 5% funding,
knowing that what ultimately gets funded will be determined when the Final Budget is adopted.
Project Detail Sheets and Scoring: Following each project description is the criteria ranking.
The criteria were first used in the FY2010-2014 CIP, and we have continued their use this year,
unchanged. For the most part, criteria scores effect which projects will be scheduled for funding.
Projects with very low scores (below 30) are unlikely to be scheduled.
Changes to Plan Items: We won’t detail in this memo every change that was made to the plan
between last year and this year’s plan; they are numerous. The following list represents project
items that have been added or significantly changed from how they were presented in previous
plans.
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GF-050 POLICE & MUNICIPAL COURT FACILITY
GF-031 PARK IMPROVEMENT GRANTS
GF-115 PARK VEHICLE REPLACEMENTS
GF-116 CEMETERY VEHICLE REPLACEMENTS
GF-117 BOGERT POOL HEATER & HOT WATER HEATERS
GF-118 SWIM CENTER MECHANICAL IMPROVEMENTS
GF-119 BOGERT POOL AUTOMATED CHEMICAL CONTROLLER
GF-120 BOGERT POOL FILTER REPLACEMENT
GF-121 STORY MANSION INSULATION OF 2 & 3 FLOORS
GF-122 BOGERT POOL WHEEL CHAIR LIFT REPLACEMENT
GF-123 SWIM CENTER HEAT EXCHANGERS (2)
GF-124 SWIM CENTER MENS LOCKER REPLACEMENT
GF-125 SWIM CENTER INTERIOR WALL PAINTING
GF-126 TRUCK WITH PLOW
GF-128 SENIOR CENTER MECHANICAL IMPROVEMENTS
GF-129 LINDLEY CENTER BASEMENT RENOVATION
GF-130 CITY HALL PH2 SITE IMPROVEMENTS
GF-131 SHOPS COMPLEX REROOF
GF-132 COLUMBARIUM EXPANSION
GF-133 4X4 4WHEELER WITH PLOW
GF-134 SENIOR CENTER FLOORING
GF-135 SHOPS COMPLEX SIDEWALK INSTALLATION
GF-136 COMMUNITY AQUATIC AND REC CENTER FEAS. STUDY
GF-137 SWIM CENTER POOL FILTRATION SYSTEM
GF-138 BEALL PARK OUTDOOR RESTROOMS
GF-139 CITY HALL PH3 SITE IMPROVEMENTS
GF-140 LINDLEY CENTER PARKING LOT RENOVATION
GF-141 STORY MANSION REROOF
GF-142 SWIM CENTER POOL GUTTER TILES AND EDGE TILES
GF-144 STORY MANSION SIDEWALK REPLACEMENT
GF-145 PROFESSIONAL BUILDING REROOF
GF-146 LINDLEY PARK IRRIGATION SYSTEM
GF-147 SOFTBALL COMPLEX IRRIGATION
GF-148 BMX PARKING LOT
GF-149 EAST GALLATIN PARKING LOT
GF-150 STORY MANSION STAIR AND ELEVATOR ADDITION
GF-151 BEALL PARK BASKETBALL COURTS
GF-152 STORY MANSION INTERIOR RENOVATIONS 2& 3 FLRS
GF-153 PARKS BARN RESTROOM
Unscheduled Items: Projects are listed as “unscheduled” for any number of reasons, the most
common of which is lack of funding during the plan years. Projects that we know will be needed
in the next few years after the plan (FY16-FY19) are sometimes included in the plan as “ not
scheduled” so that everyone can be aware they are on the horizon. Projects that are not ready for
design or bid are also sometimes listed as “not scheduled,” like the Community Recreation
Center.
Project Cost Estimates: All project and equipment costs are estimates that will not be finalized
until the City accepts a qualified bid for that specific project or equipment. We have used the
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best information available to estimate these amounts, including knowledge of similar, recent
projects or purchases. When available, we have used the most recent engineer’s estimate of
costs.
FISCAL EFFECTS: Approving this plan does not provide appropriation authority. The
FY11 projects and equipment will be incorporated into the FY11 City Manager’s Recommended
Budget, which requires final approval before these projects will be funded. The remaining CIP
years (FY12-FY15) serve as a work plan to guide staff, and will be reviewed and revised in the
coming fall for our annual update of the CIP at this time next year.
ALTERNATIVES: Changes can be made to the inclusion or timing of scheduled projects
and the underlying revenue estimates; however, we do not customarily adopt CIP schedules that
result in negative balances in the last (5th) year of the plan.
Report compiled on: April 7, 2010
On File in the City Clerk’s Office: Capital Improvements Program for Fiscal Years 2011-2015
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GENERAL FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY11-15Current Year ----------------------------------------Projected----------------------------------------FY10 FY11 FY12 FY13 FY14 FY15Projected Beginning Cash Dedicated to CIP -$ -$ 602,496$ 253,619$ 15,581$ 122,223$ Add: Revenues Dedicated to CIP 586,360 1,442,996 1,160,364 1,183,571 1,207,242 19,223,387 Less: Scheduled CIP Expenditures 586,360 840,500 1,509,240 1,421,610 1,100,600 18,797,694 __________ __________ __________ __________ __________ __________Projected Year-End Cash Dedicated to CIP -$ 602,496$ 253,619$ 15,581$ 122,223$ 547,916$ Page 1199
GENERAL FUNDCIP RATE CHANGESCurrent Year ---------------------------------------------Projected--------------------------------------------FY10 FY11 FY12 FY13 FY14 FY15Percentage of General Fund Revenues Dedicated to CIP:From Previous Year(s) 3% 5% 5% 5% 5%Current Year 3% 2% - - - - ______ ______ ______ ______ ______ ______Total Percentage of Rates Dedicated to CIP 3% 5% 5% 5% 5% 5%Page 2200
GENERAL FUNDCIP REVENUE PROJECTIONSCurrent Year ---------------------------------------------Projected--------------------------------------------FY10 FY11 FY12 FY13 FY14 FY15Current Year Revenues Dedicated to CIP 586,360$ 1,051,774$ 1,160,364$ 1,183,571$ 1,207,242$ 1,231,387$ Additional Funding Sources: Bond Issue - Police Station 17,992,000 Sale of Old City Hall Reimbursement of Story Mansion Contribution 391,222 Total Revenues Dedicated to CIP586,360$ 1,442,996$ 1,160,364$ 1,183,571$ 1,207,242$ 19,223,387$ Page 3201
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef #NotProject Title Department/Division SCORE FY11 FY12 FY13 FY14 FY15 Total ScheduledGF-053 POLICE CARS POLICE 63 156,000 162,240 168,730 175,479 182,498 844,946 GF-118 SWIM CENTER MECHANICAL IMPROVEMENTS RECREATION 55 204,000 204,000 GF-121 STORY MANSION INSULATION OF 2 & 3 FLOORS FACILITY MAINTENANCE 55 25,000 25,000 GF-120 BOGERT POOL FILTER REPLACEMENT RECREATION 51 78,000 78,000 GF-106 EXCHANGE CLUSTER REPLACEMENT IT DEPARTMENT 50 50,000 50,000 GF-080 REMOTE CLOSET SWITCH AND ROUTER REPLCMT IT DEPARTMENT 50 40,000 40,000 40,000 40,000 40,000 200,000 GF-115 PARK VEHICLE REPLACEMENTS PARKS 48 25,000 26,000 27,040 28,122 60,000 166,162 58,493 GF-099 IBM I5 REPLACEMENT FINANCE 47 22,500 22,500 GF-122 BOGERT POOL WHEEL CHAIR LIFT REPLACEMENT RECREATION 46 12,000 12,000 GF-062 SERVER AND PC REPLACEMENT IT DIVISION 45 90,000 100,000 100,000 100,000 100,000 490,000 GF-103 ADA COMPLIANCE FACILITY MAINTENANCE 42 15,000 15,000 15,000 15,000 15,000 75,000 GF-031 PARK IMPROVEMENT GRANTS PARKS 37 75,000 75,000 75,000 75,000 75,000 375,000 GF-010 CEMETERY MOWER REPLACEMENT CEMETERY DIVISION 35 13,000 13,000 13,000 14,000 14,000 67,000 GF-098 STORY MANSION IRRIGATION SYSTEM PARKS 33 35,000 35,000 GF-052 INVESTIGATIVE DIVISION VEHICLES POLICE 63 28,000 29,120 31,496 88,616 GF-055 BOGERT POOL REPAIRS RECREATION 57 382,000 382,000 GF-102 LINDLEY CENTER DECK RECREATION 51 34,000 34,000 GF-129 LINDLEY CENTER BASEMENT RENOVATION RECREATION 51 21,000 21,000 GF-130 CITY HALL PH2 SITE IMPROVEMENTS FACILITY MAINTENANCE 45 35,000 35,000 GF-030 ARTICULATING TRACTOR PARKS 43 110,000 110,000 GF-128 SENIOR CENTER MECHANICAL IMPROVEMENTS FACILITY MAINTENANCE 42 30,000 30,000 GF-065 AERIAL PHOTOGRAPHY IT DEPARTMENT 37 95,000 95,000 GF-092 PLAYGROUND EQUIPMENT REPLACEMENTS PARKS 37 50,000 50,000 50,000 150,000 GF-131 SHOPS COMPLEX REROOF FACILITY MAINTENANCE 35 34,000 34,000 GF-116 CEMETERY VEHICLE REPLACEMENTS CEMETERY DIVISION 34 42,500 26,000 68,500 GF-100 4x4 TRACTOR WITH BUCKET PARKS 33 75,000 75,000 GF-034 LARGE DECK LAWN MOWER PARKS 33 48,000 - 48,000 96,000 GF-132 COLUMBARIUM EXPANSION CEMETERY DIVISION 32 40,000 40,000 GF-133 4X4 4WHEELER WITH PLOW CEMETERY DIVISION 32 10,500 10,500 GF-067 PROFESSIONAL BUILDING PARKING LOT LIGHTS FACILITY MAINTENANCE 30 28,000 28,000 18202
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef #NotProject Title Department/Division SCORE FY11 FY12 FY13 FY14 FY15 Total ScheduledGF-134 SENIOR CENTER FLOORING FACILITY MAINTENANCE 30 15,000 15,000 GF-050 POLICE AND MUNICIPAL COURT FACILITY POLICE/COURT 65 500,000 500,000 17,992,000 18,992,000 GF-135 SHOPS COMPLEX SIDEWALK INSTALLATION FACILITY MAINTENANCE 52 32,720 32,720 GF-079 NETWORK CORE SWITCHES IT DEPARTMENT 50 150,000 150,000 GF-136 COMMUNITY AQUATIC AND REC CENTER FEAS. STUDY RECREATION 43 65,000 65,000 GF-083 CEMETERY BACKHOE CEMETERY DIVISION 42 110,000 110,000 GF-064 VEHICLE REPLACEMENT PLANNING DIVISION 35 20,000 20,000 GF-104 ENERGY UPGRADES FACILITY MAINTENANCE 47 30,000 30,000 60,000 GF-048 PLANNING COPY MACHINE REPLACEMENT PLANNING DIVISION 37 25,000 25,000 GF-051 ANIMAL CONTROL VEHICLE POLICE 6027,700 27,700 GF-137 SWIM CENTER POOL FILTRATION SYSTEM RECREATION 45185,000 185,000 GF-139 CITY HALL PH3 SITE IMPROVEMENTS FACILITY MAINTENANCE 3845,000 45,000 GF-008 EXPAND CURRENT CEMETERY OFFICE CEMETERY DIVISION 25- 63,600 GF-141 STORY MANSION REROOF FACILITY MAINTENANCE 49- 141,508 GF-144 STORY MANSION SIDEWALK REPLACEMENT FACILITY MAINTENANCE 38- 69,200 GF-145 PROFESSIONAL BUILDING REROOF FACILITY MAINTENANCE 34- 44,000 GF-001 PROFESSIONAL BUILDING ELEVATOR REPLACE FACILITY MAINTENANCE 33- 65,600 GF-150 STORY MANSION STAIR AND ELEVATOR ADDITION FACILITY MAINTENANCE 25- 602,616 GF-152 STORY MANSION INTERIOR RENOVATIONS 2& 3 FLRS FACILITY MAINTENANCE 15- 128,680 GF-074 PUBLIC ADDRESS SYSTEM LIBRARY 27- 31,000 GF-109 FILM AND FICHE SCANNER LIBRARY 20- 15,500 GF-153 PARKS BARN RESTROOM PARKS 39- UNKNOWNGF-084 PARKS RESTROOM UPGRADES PARKS 37- 675,000 GF-111 EAST GALLATIN IRRIGATION REPAIRS PARKS 28- 25,000 GF-146 LINDLEY PARK IRRIGATION SYSTEM PARKS 28- 100,000 GF-147 SOFTBALL COMPLEX IRRIGATION PARKS 28- 110,000 GF-108 PARK SIDEWALK REPLACEMENTS PARKS 27- 182,000 GF-112 ROSE PARK PARKING LOT PARKS 25- 85,000 GF-148 BMX PARKING LOT PARKS 25- 85,000 18203
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef #NotProject Title Department/Division SCORE FY11 FY12 FY13 FY14 FY15 Total ScheduledGF-149 EAST GALLATIN PARKING LOT PARKS 25- 60,000 GF-151 BEALL PARK BASKETBALL COURTS PARKS 23- 18,000 PW-01 SHOPS COMPLEX PARKS- UNKNOWNGF-138 BEALL PARK OUTDOOR RESTROOMS RECREATION 55- UNKNOWNGF-119 BOGERT POOL AUTOMATED CHEMICAL CONTROLLER RECREATION 55- 12,000 GF-117 BOGERT POOL HEATER & HOT WATER HEATERS RECREATION 55- 197,000 GF-056 DESIGN & CONSTRUCT COMMUNITY RECREATION CENTER RECREATION 44- 21,000,000 GF-140 LINDLEY CENTER PARKING LOT RENOVATION RECREATION 50- 42,000 GF-123 SWIM CENTER HEAT EXCHANGERS (2) RECREATION 46- 80,000 GF-125 SWIM CENTER INTERIOR WALL PAINTING RECREATION 30- 35,000 GF-124 SWIM CENTER MENS LOCKER REPLACEMENT RECREATION 47- 10,000 GF-142 SWIM CENTER POOL GUTTER TILES AND EDGE TILES RECREATION 47- 210,000 GF-126 TRUCK WITH PLOW RECREATION 36- 23,000 840,500$ 1,509,240$ 1,421,610$ 1,100,600$ 18,797,694$ 23,669,644$ 24,169,197$ 18204