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HomeMy WebLinkAbout1992-01-06 ccm , f ~ MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 6, 1992 *********************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 6, 1992, at 3:30 p.m. Present were Mayor Swanson, Commissioner Frost, Commissioner Stiff, Commissioner Knapp, Commissioner-Elect Vincent, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Swanson asked if any of the Commissioners wished any of the consent items removed for discussion. None of the Commissioners requested that any consent items be removed for discussion. Minutes Mayor Swanson noted that the Commission had acted on the outstanding minutes at the .reorganization meeting held this morning. Swearina in of Commissioner-Elect Vincent Commissioner-Elect Vincent had been unable to attend the reorganization meeting which was held at 10:00 a.m., therefore, administering of his Oath of Office was deferred to this time. This was the time and place set for the continued reorganization of the City Commission as per the results of the General Municipal Election held on Tuesday, November 5, 1991. The Official Bond and Oath of Office of John C. Vincent, newly-elected City Commissioner, for a four- year term commencing January 6, 1992, has been approved and said Bond and Oath of Office is on file in the office of the Clerk of the City Commission. . Mayor Swanson asked the Clerk of the Commission to administer the Oath of Office to the Incoming Commissioner. Clerk of the Commission Sullivan then administered the Oath of Office to Incoming Commissioner Vincent; and the new Commissioner was seated. Mayor Swanson welcomed Commissioner Vincent to the Commission. 01-06-92 . - ------.-. --.-. .-.. .-- n._ __ __._ _ , ~ - 2 - ADDointment of Mavor Pro TemDore It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the Commission appoint Commissioner Vincent as Mayor Pro Tempore for the next two years. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, .commissioner Stiff, Commissioner Knapp and Mayor Swanson, those voting No, none. Commissioner Vincent abstained. Commissioner aDDointments - Asset Manaaement Sub-committee City Manager Wysocki submitted to the Commission a memo from Clerk of the Commission Sullivan, outlining these various committees and boards and a listing of which Commissioner has been serving on them. Mayor Swanson submitted his proposed slate of Commissioners to serve on these committees and boards, noting that he had attempted to distribute the workload equally amongst the Commissioners, and further attempted to combine new and old Commissioners in these suggestions. The Mayor's proposed slate included the following: Asset Management Sub- .committee -- Commissioners Knapp and Vincent; Audit Committee -- Commissioner Stiff and Mayor Swanson; City-County Health Board -- Mayor Swanson, with Commissioner Vincent as alternate; City-County Planning Board -- Commissioner Frost, with Commissioner Stiff as alternate; Bozeman Creek Task Force (Diaper Line Committee) -- Mayor Swanson; Interagency Breakfast -- Commissioner Vincent, with Commissioner Frost as alternate; Parking Commission -- Commissioner Frost; Senior Center Advisory Board -- Commissioners Knapp and Stiff; Transportation Coordinating Committee -- Mayor Swanson, with Commissioner Knapp as alternate. City Manager Wysocki briefly reviewed the responsibilities of each of these committees as well as the times when these various committees and boards meet, to provide the Commissioners with a sense of the time commitment involved. It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the e Commission appoint Commissioner Knapp and Commissioner Vincent to the Asset Management Sub-committee for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, Commissioner Frost and Mayor Swanson; those voting No, none. 01-06-92 . .' - 3 - Commissioner aDDointments - Audit Committee It was moved by Commissioner Vincent, seconded by Commissioner Knapp, that the Commission appoint Mayor Swanson and Commissioner Stiff to the Audit Committee, for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye .being Commissioner Vincent, Commissioner Knapp, Commissioner Frost, Commissioner Stiff and Mayor Swanson; those voting No, none. Commissioner aDDointment - City-County Health Board It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the Commission appoint Mayor Swanson to the City-County Health Board, with Commissioner Vincent to serve as alternate, for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, Commissioner Vincent and Mayor Swanson; those voting No, none. Commissioner liaison aDDointment ~ City-County Planning Board . It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the Commission appoint Commissioner Frost, with Commissioner Stiff serving as alternate, as the Commissioner liaison to the City-County Planning Board for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. Commissioner aDDointment - Bozeman Creek Task Force (Diaper Line Committee) Commissioner Stiff asked if this is a City committee; Mayor Swanson responded it is not. Mayor Swanson provided a brief overview of this committee, noting it is comprised of a diverse group of people who are looking at possible alternatives to avoid clear cuts in the .sourdOUgh Creek drainage. He noted that representatives from the Forest Service, forest products industry, environmental groups, Chamber of Commerce, Gallatin Development Corporation, City of Bozeman, Gallatin County and the Bozeman Viewshed Council serve on this committee. He stated that their final recommendations should be ready for public review and comment within the next three months. 01-06-92 . .' - 4 - It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the Commission appoint Mayor Swanson to the Bozeman Creek Task Force (Diaper Line Committee) for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, Commissioner .Frost and Mayor Swanson; those voting No, none. Commissioner aDDointments - Interagencv Breakfast The City Manager stated that the Interagency Breakfast is a monthly breakfast meeting where representatives from the City, County, School District, Montana State University, Gallatin Development Corporation, and periodically other interested groups, to discuss various and sundry activities on an informal basis. He noted that all Commissioners are invited to attend the Interagency Breakfast. He suggested, however, it may be beneficial to appoint specific Commissioners who would primarily be responsible for attending these monthly meetings. He noted this will help to ensure City Commission representation. It was moved by Commissioner Vincent, seconded by Commissioner Knapp that the . Commission appoint Commissioner Vincent, with Commissioner Frost to serve as alternate, for the Interagency Breakfast for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vincent, Commissioner Knapp, Commissioner Frost, Commissioner Stiff and Mayor Swanson; those voting No, none. Commissioner liaison apDointment - Parkina Commission It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the Commission appoint Commissioner Frost to serve as the Commissioner liaison to the Parking Commission for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, . Commissioner Vincent and Mayor Swanson; those voting No, none. Commissioner liaison aDDointment - Senior Center Advisorv Board It was moved by Commissioner Frost, seconded by Commissioner Stiff, that Commissioner Knapp and Commissioner Stiff be appointed to serve as Commissioners liaison to the Senior Center Advisory Board for calendar years 1992 and 1993. The motion carried by the following Aye and 01-06-92 -------.. - --........---.----.--., .--. .. . .-. ---... < .' - 5 - No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. Commissioner aDDointment - TransDortation Coordinating Committee . It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the Commission appoint Mayor Swanson, with Commissioner Knapp to serve as alternate, to the Transportation Coordinating Committee for calendar years 1992 and 1993. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, Commissioner Frost and Mayor Swanson; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) Copy of a memo from Director of Public Service Forbes, dated December 23, providing the timetable for expansion of the water treatment plant. . (2) Notice of the Chamber of Commerce Governmental Affairs Committee meeting scheduled for 7:30 a.m. on Thursday, January 9, at the Baxter Hotel. (3) Letter from Dennis Downing, 706 East Peach Street, regarding zoning issues in the northeast sector. (4) Copy of a letter to the County Commission from Dr. Daniel Klein, 9190 Skyridge Road, dated December 26, 1991, regarding Harry Grant's proposed High Ridge Estates. (5) Agenda for the County Commission meeting held on December 31, along with daily minutes for the week of December 16. (6) Agenda for the City-County Planning Board meeting scheduled for 7:00 p.m. on Tuesday, January 7, 1992. . Clerk of the Commission Sullivan noted that a copy of the hearing draft of the Design Objective Plans is included in the packet for this meeting. She further noted that Mr. Mark Hinshaw is scheduled to make a presentation on these plans at tomorrow night's Planning Board meeting; and all Commissioners are encouraged to attend if possible. (7) Copy of a letter from Former Commissioner James Goehrung, dated December 30, to Peccia and Associates regarding the transportation plan currently in progress. 01-06-92 _____ ...________n_....._ .. ., - 6 - (8) Minutes from the December 10, 1991, meeting of the Bozeman Area Bicycle Advisory Board. (9) Agenda for the DRC meeting scheduled for 10:00 a.m. on Tuesday, January 7, 1992. .1992. (10) Agenda for the DRB meeting scheduled for 4:00 p.m. on Tuesday, January 7, (11 ) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, January 7, 1992, along with the daily minutes for the week of December 23 and the minutes for the meeting of December 31, 1991. ( 12) The City Manager submitted his weekly report, as follows. (1) Announced that the first City newsletter, entitled "City Notes," will be distributed with today's edition of the Bozeman Dailv Chronicle. (2) Announced that the police have been monitoring traffic on North Wallace Avenue this past week and will continue to do so for the next month, gathering information on the amount and types of traffic which utilize the roadway as well as the speeds at which they are moving. (3) Noted that the police made one DUI arrest on New Year's Eve; arrested . a 17-year-old on an eighth offense minor in possession charge; and received convictions on three Drug Task Force arrests in the past few weeks. (4) Announced that the work session on affordable housing, which was originally scheduled for January 21, must be rescheduled for some time after mid-February. (5) Noted plans to remodel and shift personnel in the northern portion of the City Hall to make room for the new staff attorney. (6) Announced that Lois Dissley has returned to her position as Reference Librarian after her attendance at Emporia State University under a $10,000 scholarship from the State Library Commission to receive her Master's Degree in Library Science. ( 13) The City Manager requested that the Commission discuss when afternoon sessions should be ended, particularly when public hearings have been scheduled for 7:00 p.m. Mayor Swanson stated his preference to close the afternoon session by 5:30 p.m. when a 7:00 p.m. session is scheduled, completing the afternoon portion of the agenda later in the .evening if necessary. He noted that when no evening session is scheduled, he feels they should "play it by ear." He further noted that a person usually becomes ineffective after sitting for two and a half to three hours, indicating his desire to limit meetings to two or two and a half hours. (14) The City Manager briefly highlighted the policy for removing items from the Consent Items portion of the agenda, requesting that he be contacted on Monday mornings so staff 01-06-92 . - 7 - is prepared to respond at the afternoon Commission meeting. ( 15) The City Manager requested that all questions from individual Commissioners to staff be directed through him, rather than going directly to individual staff members. He noted this allows him an opportunity to know what each individual Commissioner is interested in, as well as . maximizing staff efficiency because it allows staff to respond when possible rather than during a telephone conversation or meeting. (16) Commissioner Vincent stated his possible intent to seek a change in Commission meeting time, since his contract with the School District is from 8:00 a.m. to 3:30 p.m.; and that seems to potentially create a conflict in his two jobs, which are both paid through taxpayer monies. He then indicated a desire to try the existing schedule for a while to determine if that conflict is too great, asking what the latest afternoon start time might be. Mayor Swanson suggested that if the 3:30 p.m. start time places too great a burden on Commissioner Vincent, changing the time to 3:45 p.m. might be appropriate. (17) Commissioner Stiff asked if the Commission will take breaks during its meetings. Mayor Swanson stated his willingness to take a break upon request by any of the .. Commissioners. ... .......... (18) Mayor Swanson requested that Commissioners submit any topics they may feel are appropriate for the January 21 work session, since the discussion on affordable housing has been delayed. He then proposed that if the special legislative session is completed, a report on how that session may impact local governments from Alec Hansen, Executive Director of the Montana League of Cities and Towns, would be beneficial. (19) Commissioner Knapp forwarded a reminder of her request to be placed on an upcoming agenda to provide a report on her attendance at the recent NLC Congress of Cities held in Las Vegas, Nevada. She suggested this could be scheduled for a regular meeting or a work session. Consent Items e The City Manager presented to the Commission the following Consent Items. Award bid - water transmission main aiong Highland Boulevard - Schedule 1- Van Dyke Irriaation Services. Inc.. Bozeman. Montana - $90.335.00 Authorize City Manager to sign - Agreement with the Gallatin DeveloDment CorDoration for administration of the Lattice Materials CDBG economic develoDment vrant award Claims It was moved by Commissioner Vincent, seconded by Commissioner Knapp, that the 01-06-92 -.---..-....-- ------------------- ------- ---- ______n-.-_________ .... I ,,' .. - 8 - Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vincent, Commissioner Knapp, Commissioner Frost, Commissioner Stiff and Mayor Swanson; those voting No, none. . Adjournment - 4:16 D.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Knapp, seconded by Commissioner Frost, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, Commissioner Vincent and Mayor Swanson; those voting No, none. ATTEST: .c?~;;/ ~ ROBIN L. SULLIVAN Clerk of the Commission . . 01-06-92 ----- ---------------