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HomeMy WebLinkAboutResolution No 4246, Authorizing the Bozeman.pdf1 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: John Van Delinder, Street Superintendent Debbie Arkell, Public Services Director Chuck Winn, Assistant City Manager SUBJECT: Resolution No. 4246 authorizing the Bozeman Area Bicycle Advisory Board to Raise Funds for the purpose of supporting activities for Bike to Work Week and bicycle safety awareness and education. MEETING DATE: March 22, 2010 MEETING TYPE: Action RECOMMENDATION: Approve Resolution No. 4246, authorizing the Bozeman Area Bicycle Advisory Board to raise funds for the purpose of supporting activities for Bike to Work Week and bicycle safety awareness and education. BACKGROUND: The Bozeman Area Bicycle Advisory Board (BABAB) was created by the City Commission in September 1990 (Resolution No. 2817). In 2003, Ordinance 1594 was adopted by the City Commission to add Chapter 2.98 to the Bozeman Municipal Code. This Chapter provides for the creation of the Bozeman Area Bicycle Advisory Board and establishes the duties and responsibilities thereof. Per Ordinance 1594, the BABAB shall provide advice and recommendations to the City Commission: · On matters which may have an impact on bicycling as it relates to usage of public streets and other public ways by bicycles; · Regarding bicycling issues pertaining to the Parks Open Space and Trails Master Plan and the Bozeman Area Transportation Plan; and · On other duties and responsibility as the City Commission may from time to time direct. For several years BABAB has sponsored local implementation of a national educational and motivational program titled, “Bike to Work Week”. This is a week-long fun and educational event with activities to encourage children and new commuters to engage in a healthful activity, improves commuter options in Bozeman, and builds a sense of community. Local businesses are also involved to encourage bike commuting. In addition to Bike to Work Week, BABAB would like to develop other educational and service activities to encourage bicycle safety and bicycle commuting. 194 For the past several years, the Street Maintenance Budget has specified $25,000 for bike related improvements. These funds have been used to stripe bike lanes, print bicycle route maps, and fund bike promotion events through the BABAB. In order to help fund these educational events, thus leaving more money in the Street Department maintenance budget for bicycle-related infrastructure improvements, BABAB would like to raise funds. Fund raising options include raffles, donations, and expanding the ‘Bicycle Benefits!’ program. This is a progressive bicycling program designed to reward individuals and businesses for their commitment to cleaner air, personal health, and the use of pedaling energy in order to create a more sustainable community. The program's continual growth decreases parking demand, increases helmet use, and improves cyclists' safety and health by putting more people on bikes. Resolution No. 4246 provides clear authorization from the City Commission to BABAB to raise funds and conduct activities as described in draft Resolution No. 4246. FISCAL EFFECTS: These modest supplemental funds will help support the types of activities described above. Prior to engaging in each fund raising activity, ground rules shall be established at a public meeting of BABAB that specifically detail the type of event, length of event, and that develop a procedure to ensure the accountability of all funds. Funds raised will be deposited with the City of Bozeman Streets Department to maintain City of Bozeman purchasing and accounting standards. In order to expend funds raised by BABAB, a public meeting of BABAB shall be held to determine how the funds will be used. Upon the passage of a successful motion by a majority of BABAB, the Streets Superintendent shall be requested to process the purchase through the City of Bozeman finance office. ALTERNATIVES: As suggested by the City Commission. Attachments: Draft Resolution No. 4246, Resolution No. 2817 Ordinance No. 1594 Report compiled on March 16, 2010 195 1 COMMISSION RESOLUTION NO. 4246 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AUTHORIZING THE BOZEMAN AREA BICYCLE ADVISORY BOARD TO RAISE FUNDS FOR THE PURPOSE OF SUPPORTING ACTIVITIES FOR BIKE TO WORK WEEK AND BICYCLE SAFETY AWARENESS AND EDUCATION. WHEREAS, Resolution No. 2817 established that bicycling is a popular and healthy form of alternative transportation used by a number of Bozeman residents and visitors for vocational, recreational and for other transportation purposes in the City of Bozeman and in the surrounding Gallatin Valley; and WHEREAS, Resolution No. 2817 established that the advice of bicyclists in developing community-wide bicycle education and safety programs would be beneficial to the City Commission; and WHEREAS, Resolution No. 2817 established that the board may have duties and responsibilities as the City Commission, from time to time, may direct; and WHEREAS, Ordinance No. 1594 was adopted by the City Commission on April 28, 2003 providing that the Bozeman Municipal Code be amended by adding Chapter 2.98, providing for the creation of the Bozeman Area Bicycle Advisory Board and establishing the duties and responsibilities thereof; and WHEREAS, the Bozeman Area Bicycle Advisory Board has for several years sponsored local implementation of a national educational and motivational program titled, ‘Bike to Work Week’ which encourages bicycle commuting, which alleviates traffic congestion and road impacts, improves health and mitigates climate impacts of automotive transportation; and 196 2 WHEREAS, the Bozeman Area Bicycle Advisory Board would like to expand the promotion of ‘Bike to Work Week” and develop other educational and service activities to encourage bicycle safety and bicycle commuting for adults and children such as Roll and Walk to School Week, bike racks, the Pilot Light project or other similar educational, service and bicycling promotion activities, by raising funds for these efforts; and WHEREAS, raising funds for these activities will allow more of the Street Maintenance funds that are dedicated to bike improvements to be used for infrastructure improvements rather than these types of educational programs. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: Section 1 Activities Funding That the Bozeman Area Bicycle Advisory Board, herein referred to as BABAB, has the authority to raise funds, through various fund-raising activities including but not limited to raffles, contributions and through a sticker discount program wherein businesses or the public buy stickers from BABAB to sell to bicyclists who then receive a discount from those businesses when they display their stickers on their bike helmets (promoting safety). These modest supplemental funds will help support the types of activities described below. Prior to engaging in each fund raising activity, ground rules shall be established at a public meeting of BABAB that specifically detail the type of event, length of event, and that develop a procedure to ensure the accountability of all funds. Funds raised will be deposited with the City of Bozeman Streets Department to maintain City of Bozeman purchasing and accounting standards. Section 2 Activities Spending In order to expend funds raised by BABAB, a public meeting of BABAB shall be held to determine how the funds will be used. Upon the passage of a successful motion by a majority of BABAB, the Streets Superintendent shall be requested to process the purchase through the City of Bozeman finance office. 197 3 Section 2 Bike to Work Week Activities Bike to Work Week is a fun and educational annual event sponsored by BABAB. Activities throughout the week are designed to encourage children and new commuters to engage in a healthful activity that improves commuter options in Bozeman and builds a sense of community. Local businesses are also engaged to encourage bike commuting. This event improves citizen awareness of BABAB and bicycle policy concerns, raises the profile of citizen involvement in boards, and is an important venue to distribute bicycle route maps which help people navigate the city and know key locations to bike to. Section 3 Bicycle Safety Activities Bicycle Safety Activities are emphasized during Bike to Work Week as well as throughout the year. These include the Pilot Light project where bike lights and reflectors are distributed to night-time riders to reduce conflict between bicyclists and automobile drivers; educating automobile drivers about sharing the road with bicyclists; and bicycle safety education in local schools. PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof on the 22nd day of March, 2010. ____________________________________ JEFFREY K. KRAUSS Mayor ATTEST: ______________________________ STACY ULMEN, CMC City Clerk APPROVED AS TO FORM: ____________________________________ GREG SULLIVAN City Attorney 198 COMMISSIONRESOLUTIONNO2817ARESOLUTIONOFTHECITYCOMMISSIONOFTHECITYOFBOZEMANMONTANACREATINGTHEBOZEMANAREABICYCLEADVISORYBOARDANDESTABLISHINGTHEDUTIESANDRESPONSIBILITIESTHEREOFWHEREASbicyclingisapopularandhealthyformofalternativetransportationusedbyanumberofBozemanresidentsandvisitorsforvocationalrecreationalandforothertransportationpurposesinthecityofBozemanandinthesurroundingGallatinValleyandWHEREASthecityofBozemanhasdesignatedcertainbikewaysandpathssuchastheGallagatorLinearParkandtheSourdoughTrailandWHEREASoneoftheproposedgoalsofthe1990BozemanAreaMasterPlanupdateistoprovideenhancedvehicularbicycleandpedestriancirculationandWHEREAStheBozemancityCommissionisworkingonaparksopenspaceandTrailsMasterPlanandWHEREAStheadviceofbicyclistsconcerningtheirusageofthecitysstreetsandsuggestionsonhowtoimprovethetransportationnetworkwouldbebeneficialtothecitycommissioninthedevelopmentoftheUrbanAreaTransportationPlanandWHEREAStrafficcongestionlimitedparkingfacilitiesincreasingfuelcostsconcernforpersonalhealthandconcernforenergyconservationhavecombinedtomakethebicycleanincreasinglyattractivealternativetotheuseoftheautomobileandWHEREAStheadviceofbicyclistsindevelopingcommunitywidebicycleeducationandsafetyprogramswouldbebeneficialtotheCityCommissionNOWTHEREFOREBEITRESOLVEDbytheCityCommissionofBozemanMontanaasfollows1199 noSection1CreationappointmentvacanciesandauthorityThataBozemanAreaBicycleAdvisoryBoardhereinafterreferredtoasboardbecreatedanddesignatedtoactastheadvisoryboardtotheCityCommissiononmattersrelatingtobicyclingintheBozemanareaThisboardshallconsistoffive5memberstobeappointedbytheCitycommissionMembersofthisboardshallserveone1yeartermsEachmembermaybereappointedwithoutanylimitationonthenumberofreappointmentsvacanciesshallbefilledinthesamemannerasoriginalappointmentsforthebalanceofthetermremainingSection2QualificationsPersonsoflegalagemaybeappointedtotheboardAmajorityoftheboardshallberesidentsofthecityNonresidentmembersoftheboardshallhavesomeinterestinthecitybyvirtueofworkinginthecityowningpropertyinthecityorenteringthecityfrequentlyforanylawfulpurposeInadditiontheboardmembersshouldbeknowledgeableofbicyclingandortrafficsafetyintheBozemanareaSection3ServicewithoutpayexpensesTheCityshallpayanyexpensesoftheboardwhichhavebeenauthorizedbyvoteoftheCitycommissionpriortosaidexpensebeingincurredMembersshallservewithoutcompensationfortheirtimeandservicessection4DutiesandResponsibilitiesTheBoardshallhavethefollowingdutiesandresponsibilities1TheboardshallprovideadviceandrecommendationstotheCitycommissiononmattersbeforetheCityCommissionwhichmayhaveanimpactonbicyclinginsofarasitmayrelatetousageofpublicstreetsandotherpublicwaysbybicycles2200 J2TheboardshallprovideadviceandrecommendationstothecitycommissionregardingbicyclingissuespertainingtotheParksOpenSpaceandTrailsMasterplanandtheBozemanUrbanAreaTransportationPlan3TheboardmayhavesuchotherdutiesandresponsibilitiesastheCityCommissionfromtimetotimemaydirectsection5cooperationofcityofficersandemployeesAllCityofficersandemployeesshallcooperatewiththeboardbyprovidinginformationandfacilitiesAnydisputeastosuchcooperationshallbesettledbythecityManagersection6CityPolicyTheactionsoftheboardshallbeadvisoryonlyandshallnotconstitutepolicyoftheCityandshallnotbebindinguponthecityCommissionorupontheCityTheCitymayadoptalloranypartofanyrecommendationoftheboardwithorwithoutanychangesmadebythecityCommissionasCitypolicyPASSEDANDADOPTEDbytheCityCommissionoftheCityofBozemanMontanaatitsregularandstatedmeetingheldonthej24thdayofSeptember1990IIIRoiERTAWKSMayorATTESTClerkofthecommissionAPPROVEDASTOFORM31I201 HnBYLAWSOFTHEBOZEMANAREABICYCLEADVISORYBOARDARTICLEICREATIONTheBozemanAreaBicycleAdvisoryBoardhereinafterreferredtoasBoardwascreatedseptember241990byCityResolution2817ARTICLEIIOBJECTIVESTheBoardshallactinanadvisorycapacitytotheCityCommissioninmattersrelatingtobicyclingintheBozemanareaARTICLEIIIDUTIESANDRESPONSIBILITIESTheBoardshallhavethefollowingdutiesandresponsibilities1TheBoardshallprovideadviceandrecommendationstotheCityCommissiononmattersbeforethecityCommissionwhichmayhaveanimpactonbicyclinginsofarasitmayrelatetousageofpUblicstreetsandotherpublicwaysbybicycles2TheBoardshallprovideadviceandrecommendationstotheCityCommissionregardingbicyclingissuespertainingtotheparksopenspaceandTrailsMasterPlanandtheBozemanUrbanAreaTransportationPlan3TheBoardmayhavesuchotherdutiesandresponsibilitiesasthecityCommissionfromtimetotimemaydirectARTICLEIVOFFICEOFAGENCYSTAFFSUPPORTTheBoardshallmaintainitsofficesintheofficeoftheCitystaffpersondesignatedtoassisttheBoardThestaffpersonsodesignatedshallattendallmeetingsoftheBoardandwillberesponsibletoassisttheBoardintheschedulingofmeetingspreparationanddistributionofagendasandmeetingminutesandprovidingnotificationofBoardactivitiestointerestedpartiesThestaffpersonshallserveastheliaisonbetweentheBoardtheCityManagerandthecityCommissionARTICLEVMEMBERSHIPASelectionTheBoardshallconsistoffive5membersselectedbythecitycommissionPersonsoflegalagemaybeappointedtotheBoardAmajorityoftheBoardshallberesidentsofthecityNonresidentmembersoftheBoardshallhavesomeinterestinthecitybyvirtueofworkinginthecity1202 owningpropertyinthecityorenteringthecityfrequentlyforanylawfulpurposeInadditiontheBoardmembersshouldbeknowledgeableofbicyclingandortrafficsafetyintheBozemanareaBTermsofMembersMembersoftheBoardshallbeappointedtoserveaoneyeartermTermsofthemembersshallexpireonDecember31InitialtermsshallexpireonDecember31oftheyearfollowingappointmentEachmembermaybereappointedwithoutanylimitationonthenumberofreappointmentsCResignationsandVacanciesResignationsfromtheBoardshallbesubmittedinwritingtothecityCommissionthroughtheChairmanVacanciesshallbefilledinthesamemannerasoriginalappointmentsforthebalanceofthetermremainingDRemovalfromoffice1AnyappointeemayberemovedfromofficebyamajorityvoteofthecityCommission2Three3unauthorizedconsecutiveabsencesfromregularlyscheduledBoardmeetingsshallbegroundsforremovalasamemberoftheBoardAbsencesshallbeauthorizedbytheChairmanorViceChairmanARTICLEVIOFFICERSANDTHEIRDUTIESATheBoardshallelectfromitsmembersaChairmanViceChairmanandRecordingSecretaryatitsfirstregularmeetingofeachcalendaryearBTheChairmanshallpresideatallmeetingsoftheBoardandshallexercisethedutiesnormallyconferredbyparliamentaryprocedureonsuchofficersTheChairmanmaycallspecialmeetingsandgenerallyperformotherdutiesasmaybeprescribedbytheBoardorcityCommissionTheChairmanshallinitiateitemsfordiscussionandrecognizeallmattersbroughtupfordiscussionbeforetheBoardCTheViceChairmanandRecordingSecretaryshallvoteasmembersoftheBoardDTheChairmanshallvoteonlytobreakatievoteETheViceChairmanshallhavetheauthoritytoactasChairmanintheabsenceordisabilityoftheChairman2203 rFIntheeventoftheabsenceoftheChairmanandviceChairmanthemembersoftheBoardshallselectanActingChairmanGTheRecordingsecretaryshallberesponsiblefortakingpreparinganddistributingtheminutesofallmeetingsARTICLEVIIMEETINGSAScheduleofMeetingsTheBoardshallholdregularlyscheduledmeetingsasfrequentlyasnecessarytofulfillitsfunctionandnotlessoftenthanquarterlyAregularmeetingplacefortheBoardshallbeestablishedBspecialMeetingsTheChairmanoftheBoardthestaffpersonassistingtheBoardoranytwo2membersoftheBoardmaycallspecialmeetingsoftheBoardasneededCQuorumAmajorityofmembersshallconstituteaquorumDopenMeetingsandDocumentsAllmeetingscommitteemeetingsanddocumentsoftheBoardshallbeopentothepublicReasonablepublicnoticeshallbegivenpriortomeetingsERulesofOrderMeetingsoftheBoardshallbeconductedaccordingtoRobertsRulesofOrderunlessotherwisespecifiedintheseBylawsAmemberoftheBoardortheCitystaffpersonassistingtheBoardmaybedesignatedbytheBoardChairmantoserveasparliamentarianNoactionoftheBoardisofficialhoweverunlessauthorizedbyamajorityofmemberspresentataproperlycalledmeetingatwhichaquorumispresentFConflictofInterestAnyBoardmembermayexercisehislegalrightsastohisownpersonalinterestsinamatterpendingbeforethecityoranyofitsagenciesandmaytestifyasawitnessinanyadministrativeorjudicialproceedingHoweveramemberoftheBoardwhohasapersonalinterestinanitemunderconsiderationbytheBoardshalldeclareaconflictof3n204 n114interestandshallnotparticipateintheBoarddiscussionandvotetakenontheitemSuchdisqualificationshallbeenteredintotheMinutesofthemeetingInadditionnoBoardmembershallrepresentanyotherindividualorentitybeforetheBoardARTICLEVIIIOPERATINGPOLICYADiscriminationProhibitedNopersonshallonthebasisofracecreedsexsexualpreferencecoloragenationaloriginmaritalstatushandicapreligionmembershiporanyotherconstitutionallyrecognizedrightshallbeexcludedfrommembershiporparticipationinorbedeniedthebenefitsoforbesubjectedtodiscriminationunderanyprogramoractivityacteduponbytheBoardARTICLEIXCOMMITTEESSpecialcommitteesoftheBoardmaybeappointedbytheChairmanforpurposesandtermswhichtheBoardapprovesExofficiomembersmaybenominatedbytheBoardforselectionbytheCityCommissionARTICLEXAMENDMENTSBylawamendmentsmaybeintroducedinwritingbyanymemberoftheBoardataregularmeetingActionbyamajorityoftheBoardontheamendmentsmaybetakenonsecondreadingatanyfutureregularmeeting4205 ORDINANCE NO 1594 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN MONTANA PROVIDING THAT THE BOZEMAN MUNICIPAL CODE BE AMENDED BY ADDING CHAPTER 2 98 OF SAID CODE PROVIDING FOR THE CREATION OF THE BOZEMAN AREA BICYCLE ADVISORY BOARD AND ESTABLISHING THE DUTIES AND RESPONSIBILITIES THEREOF WHEREAS on the 24th day of September 1990 the Commission adopted Commission Resolution No 2817 creating the Bozeman Area Bicycle Advisory Board and WHEREAS Commission Resolution No 2817 provides for five members with one yeartermstoexpireonDecember31ofeachyearand WHEREAS the Bozeman Area Bicycle Advisory Board has identified the need for more members and staggered two year terms to ensure adequate members to carry the duties and responsibilities of the Board NOW THEREFORE BE IT ORDAINED by the City Commission ofthe City of Bozeman Montana Section 1 That the Bozeman Municipal Code be amended by adding Chapter 2 98 to read as follows CHAPTER 2 98 BOZEMAN AREA BICYCLE ADVISORY BOARD 2 98 010 Creation The City Commission shall appoint a Bozeman Area Bicycle Advisory Board hereinafter referred to as board and designate the board to act as the advisory board to the CityCommissiononmattersrelatingtoenhancedbicyclecirculationcommunitywidebicycleeducationandsafetyprogramsandothermattersrelatingtobicyclingintheBozemanarea 2 98 020 Membership A The board shall consist of up to nine 9 members to be appointed bytheCityCommissionMembersofthisboardshallservetwo2yearstaggeredtermsEachmembermaybereappointedwithoutanylimitationon the number of reappointments Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining B Persons of legal age may be appointed to the board A majority of the board shall be residents of the city Non resident members of the board shall have some interest in the city by virtue of working in the city owning propertyinthecityorenteringthecityfrequentlyforanylawfulpurposeInadditionthe 206 members should be knowledgeable of bicycling and or traffic safety in the Bozeman area C The City shall pay only the expenses of the board which have been authorized by vote of the City Commission prior to said expense being incurred Members shall serve without compensation for their time and services 2 98 030 Meetings Meetings of the board shall be conducted in accordance with all applicable rules and regulations of the City of Bozeman and the adopted bylaws of the board 2 98 040 Duties and Responsibilities The board shall have the following duties and responsibilities A The board shall provide advice and recommendations to the CityCommissiononmattersbeforetheCityCommissionwhichmayhaveanimpact on bicycling insofar as it may relate to usage of public streets and other public ways by bicycles B The board shall provide advice and recommendations to the CityCommissionregardingbicyclingissuespertainingtotheParksOpenSpace and Trails Master Plan and the Bozeman Urban Area Transportation Plan C The board may have such other duties and responsibilities as the CityCommissionmayfromtimetotimedirect 2 98 050 Authority The actions of the board shall be advisory only and shall not constitute policy of the CityandshallnotbebindingupontheCityCommissionorupontheCityTheCitymayadoptallor any part of any recommendation of the board with or without any changes made by the CityCommissionasCitypolicy Section 2 ReDealer All resolutions ordinances and sections ofthe Bozeman Municipal Code and parts thereof in conflict herewith are hereby repealed Section 3 Savings Provision This ordinance does not affect the rights and duties that matured penalties that were incurred or proceedings that were begun before the effective date of this ordinance Section 4 Severability If any portion of this ordinance or the application thereof to any person or circumstance is held invalid such invalidity shall not affect other provisions ofthis ordinance which may be given effect without the invalid provisions or application and to this end the provisions of this ordinance are declared to be severable 2 207 Section 5 Effective Date This ordinance shall be in full force and effect thirty 30 days afterfinal adoption PASSED by the City Commission of the City of Bozeman Montana on first reading at a regular session thereof held on the 14th day of April 2003 ATTEST STEV4Kl J RO IN L SULLIVAN Clerk of the Commission PASSED ADOPTED AND APPROVED by the City Commission of the City of Bozeman Montana on second reading at a regular session thereof held on the 28th day of Apri 1 2003 A STEVEN R KIRC OFF Mayo ATTEST Lo Clerk of the Commission APPROVED AS TO FORM y 3 208 BYLAWS OF THE BOZEMAN AREA BICYCLE ADVISORY BOARD ARTICLE I CREATION The Bozeman Area Bicycle Advisory Board hereinafter referred to as Board was created 2003 by City of Bozeman Ordinance No 1594 ARTICLE II OBJECTIVES The Board shall act in an advisory capacity to the City Commission in matters relating to enhanced bicycle circulation community wide bicycle education and safety programs and other matters relating to bicycling in the Bozeman area ARTICLE III DUTIES AND RESPONSIBILITIES The Board shall have the following duties and responsibilities A The board shall provide advice and recommendations to the CityCommissiononmattersbeforetheCityCommissionwhichmayhaveanimpact on bicycling insofar as it may relate to usage of public streets and other public ways by bicycles B The board shall provide advice and recommendations to the City Commission regarding bicycling issues pertaining to the Parks Open Space and Trails Master Plan and the Bozeman Urban Area Transportation Plan C The board may have such other duties and responsibilities as the City Commission may from time to time direct ARTICLE IV OFFICE OF AGENCY STAFF SUPPORT The Board shall maintain its offices in the office of the City staff person designated to assist the Board The staff person so designated shall attend all meetings of the Board and will be responsible to assist the Board in the scheduling of meetings preparation and distribution of agendas and minutes and providing notification of Board activities to interested parties The staff person shall serve as the liaison between the Board the City Manager and the City Commission ARTICLE V MEMBERSHIP A Selection The board shall consist of up to nine 9 members to be appointed by the City Commission Persons of legal age may be appointed to the board A majority of the board shall be residents of the city Non resident members of the board shall have some interest in the city by virtue of working in the city owning property in the city or entering the city frequently for any lawful purpose In addition the members should be knowledgeable of bicycling and ortraffic safety in the Bozeman area n209 B Terms of Members Members of this board shall serve two 2 year staggered terms Each member may be reappointed without any limitation on the number of reappointments C Resignations and Vacancies Resignations from the Board shall be submitted in writing to the Clerk of the Commission with a copy to the Chair Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining D Removal from Office 1 Any appointee may be removed from office by a majority vote of the City Commission 2 Three 3 unauthorized consecutive absences from regularly scheduled Board meetings shall be groundsforremovalasamemberoftheBoardAbsences shall be authorized by the Chairman or Vice Chairman E Compensation Expenses The City shall pay only the expenses of the board which have been authorized by vote of the City Commission prior to said expense being incurred Members shall serve without compensation for their time and services ARTICLE VI OFFICERS AND THEIR DUTIES A The Board shall elect from its voting members a Chair Vice Chair and Recording Secretary at its first regular meeting of each calendar year S The Chair shall preside at all meetings of the Board and shall exercise the duties normally conferred by parliamentary procedure on such officers The Chair may call special meetings and generally perform other duties as may be prescribed by the Board or City Commission The Chair shall initiate items for discussion and recognize all matters brought up for discussion before the Board C The Vice Chair and Recording Secretary shall vote as members of the Board D The Chair will vote only to break a tie vote E The Vice Chair shall have the authority to act as Chair in the absence or disability of the Chair F In the event of the absence of the Chair and Vice Chair the members of the Board shall select an Acting Chair G The Recording Secretary shall be responsible for taking preparing and distributing minutes of all meetings In the absence of the Recording Secretary the Chair shall appoint any member present to act in the capacity of the Recording Secretary After Board approval of the 2 n210 minutes one set shall be sent to the Clerk of the Commission as the official record of the meeting ARTICLE VII MEETINGS A Schedule of Meetings The Board shall hold regularly scheduled meetings as frequently as necessary to fulfill its function and not less often than quarterly A regular meeting place for the board shall be established B Special Meetings The Chair of the Board the staff person assisting the Board or any two 2 members of the Board may call special meetings of the Board as needed C Quorum A majority of the appointed members shall constitute a quorum D Open Meetings and Documents All meetings committee meetings and documents ofthe Board shall be open to the public Reasonable public notice shall be given prior to meetings E Rules of Order Meetings of the Board shall be conducted according to Robert s Rules of Order unless otherwise specified in these Bylaws A member of the board or the City staff person assisting the Board may be designated by the board Chair to serve as parliamentarian No action of the Board is official however unless authorized by a majority of members present at a properly called meeting at which a quorum is present F Conflict of Interest A member of the Board who has a financial interest in an item under consideration by the Board shall declare a conflict of interest and shall not participate in the Board discussion and vote taken on the item Board members shall be bound by all applicable provisions of the Code of Ethics adopted by the City of Bozeman In such event of disqualification from a conflict of interest such fact shall be entered into the minutes of the meeting ARTICLE VIII OPERATING POLICY A Discrimination Prohibited No person shall on the basis of race creed sex sexual preference color age national origin marital status disability religion membership or any other constitutionally recognized right shall be excluded from membership or participation in or be denied the benefits 3 211 of or be subject to discrimination under any program or activity acted upon by the Board ARTICLE IX COMMITTEES Special committees may be appointed by the Chair for purposes and terms which the Board approves Ex officio members may be nominated by the Board for selection by the City Commission ARTICLE X AMENDMENTS Bylaw amendments may be introduced in writing by any member ofthe Board at a regular meeting Action by a majority of the Board on the amendments may be taken on second reading at any future regular meeting Bylaws shall not be amended in conflict with City of Bozeman policies or ordinances and the City Commission shall be provided with information copies ofBylawamendments Bylaw amendments once adopted by the board shall be forwarded to the Clerk of the Commission for inclusion in the official Bylaws and the official Bylaws and all Bylaw amendments shall then bear the signature of the current Chair ADOPTED by the Bozeman Area Bicycle Advisory Board this day of 2003 Chair ACCEPTED by the City Commission this day of 2003 STEVEN R KIRCHHOFF Mayor ATTEST ROBIN L SULLIVAN Clerk of the Commission 4 212