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Home My WebLink About10- Bozeman Certified Local Government Grant Application for 2010-2011 a1 Biii .0-, ORIGINAL 444u4 0;' Commission Memorandum REPORT TO: Honorable Mayor City Commission a FROM: Chris Saunders, Interim Planning Director Chris Kukulski, City Manager 1. SUBJECT: Bozeman Certified Local Government Grant Application for 2010 -2011 /0 MEETING DATE: Tuesday, January 19, 20N RECOMMENDATION: That the City Commission approves the Mayor to sign the Bozeman Certified Local Government Grant Application for 2010 -2011 BACKGROUND: This is a consent item for the Mayor's signature on the Bozeman Certified Local Government Grant Application for 2010 -2011. The grant award will be in the amount of $5,500. The National Historic Preservation Act of 1966 established the Certified Local Government (CLG) Program. A local government that meets established criteria, as created by the National Park Service, may apply for CLG certification. The Montana State Historic Preservation Office (SHPO) administers the program for the National Park Service. Therefore, application is made through the Montana SHPO. Bozeman's Certified Local Government Program allows the Historic Preservation Officer and Historic Preservation Advisory Board to continue community education and advocacy programs about Bozeman's significant historic and cultural resources. The grant award was predominately used in the past to fund a portion of the Preservation Officer's salary, as well as for Bozeman's "Preservation 365 a yearlong series of events which strive to bring awareness to Bozeman's historic and cultural resources. Events planned for 2009 include seminars for property owners, walking tours, lectures and the Sixteenth Annual Excellence in Historic Preservation Awards. Planned events for 2010 include a seminar about Tax Credits for Historic Preservation and how they can be combined with LEED certification, outreach events like walking tours, and the Seventeenth Annual Excellence in Historic Preservation Awards. FISCAL EFFECTS: The Department of Planning, which administers the Bozeman Historic Preservation Officer, is not aware of any unresolved issues for the proposed development at this time. ALTERNATIV S: As suggested by the City Commission. CONTACT: P1 ase feel free to email Courtney Kramer at ckramer @bozeman.net if you have any questions. APPROVED BY: Chris Saunders, Interim Planning Director Chris Kukulski, City Manager Attachments: CLG Grant Application Submittal Materials Report compiled on January 13, 2010 Certified Local Government Grant Application 1 April 2010 to 31 March 2011 Application Deadline 29 January 2010 Montana State Historic Preservation Office PO Box 201202 Helena, MT 59620 -1202 (406) 444 -7715 2010 -2011 GRANT APPLICATION CERTIFIED LOCAL GOVERNMENT PROGRAM Certified Local Government: The City of Bozeman Address: PO Box 1230, Bozeman, MT 59772 Contact Person: Courtney Kramer, Assistant Planner for Historic Preservation Period of Grant Request: 1 April 2010 to 31 March 2011 Scope of Work: The National Park Service asks we grant funds to CLGs for kinds and levels of work that reflect increasing sophistication, skills, and roles by the Preservation Officers, in other words, tasks that reflect improvement in community thinking. For this section, please itemize regular work duties (not including special projects) products or projects starting or completing, meetings to be attended, etc., and more specifically, ways in which the local program will grow and develop. Please tie your tasks to your community's Preservation Plan. If not, please explain. (X Check if Scope of Work is continued on additional pages.) Please note that the City of Bozeman does not have a specific community Preservation Plan. Some of our goals and objectives are included in the City of Bozeman's Growth Policy, chapter five, a copy of which is included in this application packet. The minutes from the Preservation Board's 2010 Retreat and Goal setting meeting are also included. The City of Bozeman employs two full time Planning Staff members who have undergraduate or graduate degrees in Historic Preservation. Currently, two volunteer interns spend 10 hours a week working for the Historic Preservation program. Courtney Kramer's full time work role is to address issues of historic preservation and she shares the role of Historic Preservation Officer (HPO) with Allyson Bristor, who works about 20% of the time on Preservation issues. These two employees work 80+ hours a month and therefore Bozeman's program qualifies for the maximum 2009 -2010 Certified Local Government (CLG) Grant in the amount of $5,500. The established work program of the HPO consists of two primary roles: 1) Senior City employee of the Bozeman Historic Preservation Program and 2) City employee of the Bozeman Department of Planning Community Development. The time and energy expended for each role is evenly distributed among the HPO work agenda. The following list of regular work duties are both preservation and planning oriented: Serve as Administrative Design Review Staff for all proposed exterior alterations /rehabilitations at properties located within the Bozeman Neighborhood Conservation Overlay District, an overlay zoning district recognized by the Bozeman Unified Development Ordinance (UDO), which encompasses the City's nine National Register Historic Districts. Certificate of Appropriateness (COA) is issued upon Staff review and approval. Preservation Planning Staff reviewed approximately 230 different applicants for COA approval in 2008. Projects under review ranged from egress window installations, window and door 2 alterations, additions, accessory structures, demolitions of non contributing buildings and demolition of contributing buildings. Serve as Administrative Design Review Staff for all exterior signage proposals for properties within the Bozeman Neighborhood Conservation Overlay District. Serve as Administrative Design Review Staff for all proposed interior alterations /rehabilitations for publicly accessible properties recognized by the National Register of Historic Places. Present COA and /or other project proposals, which ask for a deviation(s) from the UDO, to the Bozeman City Commission for final decision. Present COA and /or other project proposals to the Bozeman Development Review Committee (DRC) and Design Review Board (DRB) for recommendations on final approval. Consult and inform Bozeman property owners on the Secretary of Interior's Standards for Rehabilitation guidelines for exterior and interior alterations to historic properties. Implement zoning and subdivision provisions through the Bozeman UDO. Update and revise the Montana Historical Architectural Inventory files, when alterations occur, for the properties within the Bozeman Neighborhood Conservation Overlay District. Regularly attend monthly meetings of the Bozeman Historic Preservation Advisory Board (BHPAB) and serves as the Senior City staff liaison. Also attend BHPAB Subcommittee (Planning and Policy as well as Education and Outreach) meetings monthly. Regularly attend monthly meetings and is a member of the Community Transportation Enhancement Program (CTEP) Steering Committee. Regularly attend monthly meetings of the Friends of the Story Mansion and act as a staff liaison to the group. Monitor any grants for historic preservation within the City of Bozeman. Compose grant proposals and requests for historic preservation and /or planning project funding (including the CLG program). Advises Montana State University (MSU) students through a variety of historic preservation and /or planning internships and /or independent study projects. Conduct historic walking tours throughout Bozeman Historic Districts. Work with elected officials and appointed BHPAB members to evaluate municipal policy towards cultural resources and recommend policy changes as necessary. Work with appointed BHPAB members to create and run education and outreach programs for the community. Regularly attend monthly meetings of the University Facilities Planning Board to advise MSU staff on the evolution of the Montana State University- Bozeman campus. Products /Projects for the upcoming 2010 -2011 CLG grant cycle: Continue to build community knowledge about the "Preservation 365" program established in 2007 by the Historic Preservation Advisory Board (HPAB). The program is a yearlong series of events to bring awareness to Bozeman's historic and cultural resources. Proposed events in 2009 include a March Seminar for professionals in Historic Preservation, a May Preservation Month event (possibly hosting another movie at the Ellen Theatre), walking tours of Bozeman's historic district, a cemetery tour around Halloween and the Sixteenth Annual awards for excellence in Historic Preservation. Continue to update information and text on the HPAB website: www.preservebozeman.org. Goals of the update include establishing an interactive neighborhood preservation portal that will contain a community question answer section, a preservation news /legislation section, 3 and a National Register property database. This serves part of the Bozeman Certified Local Government Program's preservation advocacy and education mission. Serve as staff liaison for the Friends of the Story Mansion 501(c)(3). Consider and develop incentives for historic preservation and rehabilitation within the City of Bozeman, for adoption as Municipal Policy by the City Commission. Ideas include reduced parking and parkland dedication requirements. Continue to work with the Bozeman Chamber of Commerce and the Gallatin County Historical Society to promote Historic Preservation events. Continue to educate the public on the Design Guidelines for Bozeman's Neighborhood Conservation Overlay District, and implement them as part of the required COA design review process. Continue to Correlate with Montana State University's Long Range Plan efforts to initiate a university -level historic preservation advisory board. Continue working towards an update to the City of Bozeman's inventory of historic places. Consider creation of a local registry with a 35 year old watermark. Correlate with Brit Fontenot, City Neighborhood Programs Coordinator, in developing preservation advocacy activities for established Bozeman neighborhood associations. The BHPAB is fully recognized by the Bozeman Municipal Code (Chapter 2.80) and operates as one of several city appointed advisory boards. Bozeman is highly successful in establishing a vibrant and effective partnership between local preservation activities and the local government planning process. The future growth and develop of the Bozeman Historic Preservation Office will be closely interrelated to the growth of Bozeman as a whole. As the number of proposed alterations to Bozeman's historic built environment drastically increase, it will be even more necessary for the HPO to educate the public on the appropriate methods and procedures for historic rehabilitation and to avoid demolitions of significant structures for pure economic gains. 4 BUDGET 4 -1 -2010 to Cash Cash In -kind In -kind Total 3 -31 -2011 Budget Amount Source Amount Source A. Salaries, AB CK: CI $65,193 Wages, Benefits $59,693 $5,500 F B. Office Rental $0 CI C. Equipment $0 CI D. Supplies $500 CI $500 Materials Itemize major categories E. Postage F. Telephone $25 CI $25 Internet G. Photocopies H. Preservation 2 hours a NP $8,494 Commission meeting x Number of hours X $17.55 x 11 rate X number of members x members X 22 number of meetings= meetings $8,494 I. Volunteers Hours X rate X number of volunteers. 5 J. Travel Mileage 194 miles CI $107 Number of miles X (roundtrip) 0.55 cents. from BZN to Include funds for HLN for MT HPO and /or History Commissioners Conf. x.55 to attend CLG $107 annual training K. Travel Meals B:3X$5= $15 CI $75 of Meals X rate: L:3X$6 =$24 Breakfast $5.00 D: Lunch $6.00 3X$12 =$36 Dinner $12.00 L. Lodging $70 X 3 CI $210 $70.00 plus tax nights= X number of nights $210 M. Project (s) Expenses fully Itemized. N. Other Expenses fully itemized. $175 Montana History $175 (price CI Conference, CK in 2009) Registration M. Total $5,500 F $8,494 NP $74,779 Expenses $60,785 CI SOURCE KEY: F- Federal CI -City CO- County NP- Private /Non- Profit Federally approved minimum rate for volunteers is $17.55 per hour. 6 SOURCES OF REVENUE AMOUNT Itemized Cash Match Source Salaries, Wages and Benefits $59,693 Telephone $25 Office Supplies $500 Travel Expenses (to MT History Conf, Helena, MT Oct. 2010) $392 Continuing Education (registration for MT Hist. Conf.) $175 Itemized In -Kind Match Source Preservation Board Hours $8,494 Federal HPF Grant Request from SHPO HPO Wages, salary and benefits $5,500 TOTAL REVENUE $74,779 Certified Local Government Historic Preservation Commission Chairperson or President Signature Date Z �d Name (typed): Mark Hufstetler Address: 502 North 16 Avenue, Bozeman, MT 59715 Telephone: 406 587 -9518 (H); 406 782 -0494 (W) Certified Local Government Chief Elected Official Signature �j/r. Date t5 `v Name (typed): Je rauss Title: Mayor Address: PO Box 1230, Bozeman, MT 59771 Telephone: 406 599 -5836 (The local government administrator may sign in addition to the Chief Elected Official.) Certified Local Government Historic Presrva�a�O.ffice�r Signature j Date d Z0/O Name (typed): Courtneyi ramer Address: PO Box 1230, Bozeman, MT 59771 Telephone: 406 582 -2289 (direct line) Please attach the meeting minutes (or an alternate way in writing) at which your application was discussed and approved by the Preservation Board /Commission. Please attach a list of the historic preservation board members' names, professional discipline or citizen membership, terms (year ending), and contact information. 8