HomeMy WebLinkAbout1992-07-27 ccm
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MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
July 27, 1992
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. The Commission of the City of Bozeman met in regular session in the Commission Room,
Municipal Building, July 27, 1992, at 3:30 p.m. Present were Mayor Swanson, Commissioner
Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, City Manager Wysocki,
City Attorney Luwe and Clerk of the Commission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes - July 20 and July 22. 1992
Mayor Swanson stated the Clerk has requested that action on the minutes of the special
meeting of July 22 be deferred for a period of one week, due to the need to prepare amendments
.rior to action.
It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the minutes
of the regular meeting of July 20, 1992, be approved as amended. The motion carried by the
following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff,
Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none.
Award of GFOA Certificate for Excellence in Financial Revorting
City Manager Wysocki stated the City has received the plaque which accompanies the
GFOA Certificate for Excellence in Financial Reporting for Fiscal Year 1991, noting this is the eighth
in a row. He noted that the Controller and her staff are responsible for this achievement, and they
.ensure that the excellence will continue.
Mayor Swanson read the plaque and presented it to Controller Peg Biekert, thanking her
and her staff for their excellent work.
Controller Biekert noted that this award was earned by not just the employees in the
Finance Department, but other employees in the City as well.
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Decision - variances from Sections 18.34.050. 18.50.110.C.2.b.. 18.50.110.F. for JoseDh B.
Polus to
allow construction
of one-story
6.890-sQuare foot warehouse
on existina
foundation/basement to reDlace structure destroyed bv fire at 428 North Broadwav Avenue
This was
the time and place set for the decision on the variances from Sections
18.34.050, 18.50.11 0.C.2.b., and 18.50.11 O.F. of the zone code, requested by Joseph B. Polus,
. under Application No. C-9213. to allow construction of a one-story 6,890-square- foot warehouse
on existing foundation/basement to replace structure destroyed by fire on Lot 2 of the Amended
Subdivision Plat of a portion of Block 49, Northern Pacific Addition. The subject parcel is located
at 428 North Broadway Avenue.
At Mayor
Swanson's request, Associate Planner Arkell reviewed her memo dated July 23,
which was included in the Commissioners' packets. She noted that her memo addresses six points
which were raised at last week's public hearing, pertaining to the two wall extensions at the south
end of the old structure, sidewalk installation, the planting of aspen trees versus large canopy trees,
the existin.g 90-foot-wide curb cut, the existing 24-foot by 24-foot storage building, and limiting
semi-truck deliveries to the site.
The Associate
Planner then reminded the Commissioners that when making a decision on
.a variance, they must consider the three criteria set forth by the Supreme Court; and their decision
may be to approve, conditionally approve, or deny the requested variance(s).
Mayor Swanson
reminded the Commission that since these are variances, an affirmative
vote of four Commissioners is required for approval.
Responding
to Commissioner Frost, the Planner stated that if a sidewalk were installed
with a boulevard area to the street, some landscaping could be provided inside the sidewalk;
however, the width would vary because of the manner in which the foundation is placed on the
site.
Commissioner
Frost then noted that between the south end of the building and the south
lot line, the width of the landscaped strip could be expanded; the Planner concurred.
. Respond ing to questions from Commissioner Stiff, Planner Arkell stated that she did briefly
discuss her memo with Mr. Dan Kamp, architect representing the applicant. She then indicated
that that discussion did not address possible removal of the building extensions, installation of
the
sidewalk or removal of the 24-foot by 24-foot storage building.
City Manager
Wysocki indicated that he talked to Mr. Kamp about the possibility of
providing a waiver of right to protest the installation of sidewalks, with the sidewalk to be installed
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at the time others in that area are required, noting that alternative seemed to be acceptable. He
then stated that they briefly discussed possible removal of the storage building; and it appears that
if removal of the building is necessary to make the site function better, the applicant would be
willing to do so.
He noted, however, that the applicant does not wish to do so until after the
.burned structure is rebuilt, since it is being utilized to store those items which were salvaged
from
the fire.
Responding
to Commissioner Knapp, the Planner stated that to require additional
landscaping inside the sidewalk area would result in one, and probably two, parking spaces having
to be relocated to ensure that the 26-foot-wide driving aisle is maintained. She noted that, coupled
with the one parking space which must already be relocated under this application, that would
mean that three of the six parking spaces will need to be relocated to another area to the south of
the existing foundation, which must also be paved.
Mayor Swanson
stated it appears there may be alternative ways to design the structure
what could provide better traffic flow, better parking and better landscaping.
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Associate
Planner Arkell responded that these issues were discussed at length at last
.week's public hearing.
She noted that the Development Review Committee felt that to provide
access to the structure from the south end, for at least a portion of the building, could alleviate
some of the problems recognized; however, the applicant's representative has forwarded his
concern that to do so would result in having only two spaces in the building rather than the desired
four spaces. She also reminded the Commission of Mr. Kamp's observation that smaller businesses
typically utilize smaller delivery trucks, while larger businesses tend to attract larger delivery
trucks.
Commissioner
Frost noted one of the criteria established by the Supreme Court is that a
hardship exists due to lot configuration.
He noted that, while the lot does not provide any
limitations, the existing footprint does. He noted, however, that he does not believe the two wall
extensions to the south end create a hardship; rather, they are an economic issue, which is not a
. hardship. He then stated that he cannot support the first requested variance, pertaining to
setbacks and landscaping; however, he can support the other two variances, pertaining to the curb
cuts.
Commissioner
Stiff stated he is comfortable with the staff recommendation for approval,
subject to conditions; and he is quite uncomfortable with the Commissioners' suggestions, noting
that those would almost result in denial, without a vote to deny.
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Commissioner Vincent stated he can support approval of all of the variances. He then
indicated an interest in pursuing the approach to the sidewalk issue which was forwarded by the
City Manager.
Commissioner Knapp stated that, because of all of the testimony heard and because of
.the circumstances which brought this issue before the Commission, she is willing to support the
requested variances with the recommended conditions. She stated that the existing constraints
must be carefully taken into consideration, noting that if this were a totally vacant piece of ground,
her position would be different.
Mayor Swanson noted that the transportation plan update suggests that Broadway Avenue
be designated a truck arterial. He also noted the recent change in zoning directly across the street,
stating he is not sure this plan goes far enough in addressing the residential character of that
neighborhood. He stated the staff memo suggests that this proposal could be revised to provide
better traffic flow, better parking and better landscaping; and he feels those items should be
addressed.
He then stated he is supportive of the variances to the a-foot landscaped side yard
setback and the access closer than a feet from the north property line; however, he cannot support
.the remainder.
City Manager Wysocki suggested that the Commission act on each of the three variances
separately.
Associate Planner Arkell stated that if the Commission wishes, it may add another
condition which would require the applicant to provide a waiver of protest to the future installation
of a sidewalk.
Responding to Commissioner Frost, City Attorney Luwe stated that the Commission may
add other reasonable conditions to approval of these variances as well.
It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the
Commission approve the requested variance to Section 18.34.050, which requests a 20-foot
. landscaped front setback and an 8- foot side yard setback, and further requires screening with either
a decorative fence or plantings from the residential district to the west, subject to the following
conditions:
1. That
the fourth parking space from the ramp be relocated to an area
that will not obstruct the 20-foot-wide fire lane, and that the relocated
space be indicated on the sketch plan provided with the building permit
and the location approved by the Planning Office;
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2.
That five additional Potentilla, or other shrub or hedge, be added to the
berm area on North Broadway Avenue (approximately at 5-foot centers)
to provide additional buffering;
3.
That the applicant enter into an Improvements Agreement with the City
to guarantee
the installation
of required improvements,
Le.,
landscaping, water spigots and paving, prior to issuance of a building
permit for the warehouse. If use
of the structure is to occur prior to
.
the installation of improvements, the Improvements Agreement must
be secured by a method of security equal to one and one-half times the
amount of the estimated cost of the scheduled improvements not yet
installed. The method of security shall be valid for a period of not less
than twelve months; however, all improvements shall be completed
within nine months of occupancy to avoid default on the method of
security;
4.
That a building permit be obtained within six months of approval of the
variance; and
5.
That the applicant provide a waiver of protest to the installation of
sidewalks along North Broadway Avenue at the time the City orders in
sidewalks along that roadway.
The motion failed by the following Aye and No vote: those voting Aye being Commissioner Stiff,
Commissioner Vincent and Commissioner Knapp; those voting No being Commissioner Frost and
Mayor Swanson.
It was
moved by Commissioner Vincent, seconded by Commissioner Knapp, that the
. Commission approve the requested variance to Section 18.50. 11 O. C. 2. b.. which limits drive access
widths to 40-foot-wide maximum, subject to the following conditions:
1.
That the fourth parking space from the ramp be relocated to an area
that will not obstruct the 20-foot-wide fire lane, and that the relocated
space be indicated on the sketch plan provided with the building permit
and the location approved by the Planning Office;
2.
That the applicant enter into an Improvements Agreement with the City
to guarantee
the installation
of required improvements,
Le. ,
landscaping, water spigots and paving, prior to issuance of a building
permit for the warehouse. If use
of the structure is to occur prior to
the installation of improvements, the Improvements Agreement must
be secured by a method of security equal to one and one-half times the
amount of the estimated cost of the scheduled improvements not yet
installed. The method of security shall be valid for a period of not less
than twelve months; however, all improvements shall be completed
within nine months of occupancy to avoid default on the method of
.
security;
3.
That a building permit be obtained within six months of approval of the
variance; and
4.
That the applicant provide a waiver of protest to the installation of
sidewalks along North Broadway Avenue at the time the City orders in
sidewalks along that roadway.
The motion failed by the following Aye and No vote:
those voting Aye being Commissioner
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Vincent,
Commissioner Knapp and Commissioner Stiff; those voting No being Commissioner Frost
and Mayor
Swanson.
It was
moved by Commissioner Knapp, seconded by Commissioner Frost, that the
Commission
approve the requested variance to Section 18.50.160.F., which requires that no
.access be closer than 8 feet to the adjoining property, subject to the following conditions:
1 . That
the fourth parking space from the ramp be relocated to an area
that will not obstruct the 20-foot-wide fire lane, and that the relocated
space be indicated on the sketch plan provided with the building permit
and the location approved by the Planning Office;
2.
That the applicant enter into an Improvements Agreement with the City
to guarantee
the installation of
required improvements, i.e.,
landscaping, water spigots and paving, prior to issuance of a building
permit for the warehouse. If use of the structure is to occur prior to
the installation of improvements, the Improvements Agreement must
be secured by a method of security equal to one and one-half times the
amount of the estimated cost of the scheduled improvements not yet
installed. The method of security shall be valid for a period of not less
than twelve months; however, all improvements shall be completed
within nine months of occupancy to avoid default on the method of
security;
3.
That a building permit be obtained within six months of approval of the
variance; and
. 4.
That the applicant provide a waiver of protest to the installation of
sidewalks along North Broadway Avenue at the time the City orders in
sidewalks along that roadway.
The motion
carried by the following Aye and No vote: those voting Aye being Commissioner
Knapp,
Commissioner Frost, Commissioner Stiff, Commissioner Vincent and Mayor Swanson; those
voting
No, none.
Staff recort
re petition to close South Sixth Avenue at Harrison Street; cetition re traffic and safety
problem
on North 20th Avenue
The City
Manager noted that, included in the Commissioners' packets, was a memo from
Director
of Public Service Forbes, dated July 23.
The Director
of Public Service submitted to the Commission a graph identifying the two
.ptions available to the Commission regarding a decision on the petitions to close the two subject
streets. He then reviewed the memo he had submitted, noting that the first part of it addresses
the implementation of the transportation system management projects as a whole, and then the
two specific petitions which have been submitted to the Commission.
The Director
noted that the transportation plan update includes seventy projects, at an
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estimated cost of $2.36 million, which are considered small enough to be accomplished through
the normal operating budget over a period of time. He noted that list needs to be prioritized before
methodical implementation can begin. He noted that this could be accomplished one of two ways:
(1) staff could prioritize the projects and forward that listing to the Commission for review and
.approval. or (2) a four-member sub-committee of the Neighborhood Traffic Advisory
Committee
could be asked to work with the City staff in preparing the prioritized list of projects, which would
then be submitted to the Commission for review and approval.
The Director stated that City staff is in the best position to analyze the projects and
identify engineering and safety issues. He then noted that the projects can be divided into four
different categories; and the two petitions before the Commission at this time both fit into the
neighborhood relief category.
Director Forbes noted the petitions presently before the Commission are the direct result
of school activities--the opening of the Emily Dickinson elementary school and closure of South 7th
Avenue through a portion of the MSU campus. He noted that both of these projects could
be
implemented on a temporary basis through the use of barricades.
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Director Forbes reminded the Commission that there has been no significant public input
to date on the list of projects contained in the transportation plan update. He noted the importance
of utilizing a methodical approach to implementing those projects, rather than solely responding to
petitions and creating a haphazard approach to the issue.
Director of Public Service Forbes then reviewed the options for decisions on the two
specific petitions, and the projected timeline for both. He noted the Commission may
decide to
wait until the transportation plan approval and prioritization process is completed, after which a
permanent or a temporary, then permanent, solution can be provided. Or the Commission
may
choose to proceed with an immediate temporary solution, followed by a permanent solution or
choose to proceed with a permanent solution, which would be installed next spring.
...........
Mayor Swanson noted the risk of expending funds on the projects identified in the
-
- transportation plan before public input is provided. He noted, however, that concerns for these two
streets have been before the Commission, well before the transportation plan was undertaken. He
then suggested the possibility of separating these two out and proceeding with them.
The Director noted that breaking down the 70 projects into smaller groups for public input
may be beneficial. He cautioned, however, that this will also create more public hearings.
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Commissioner Knapp noted the City is nearing the culmination of updating the
transportation planna process which has been on-going for quite some time. She then
stated that
if the Commission gets off track for issues that come along, it will never accomplish
the
prioritization process which is so essential. She stated this does not mean that she
is insensitive
. to the problems in these subject areas; rather, she recognizes the responsibilities
which each of the
Commissioners has to the entire community. She then stated her preference to follow
the right-
hand column in the flow chart distributed by the Director, which is to wait until
the projects in the
transportation plan have been prioritized.
Commissioner Vincent stated he would like to see what could be done to assist these
neighborhoods.
Responding to questions from Commissioner Vincent, the Director stated that temporary
obstructions can be placed in the traveled right-of-way, in compliance with the provisions
of the
Uniform Manual on Traffic Control Devices, pending development of permanent barriers.
Commissioner Stiff noted the North 20th Avenue residents are concerned about a life
safety issue, stating he feels it ought to be pulled out now rather than allowed to
remain in the
. "rotary system".
Commissioner Frost stated he feels that staff should be charged with the responsibility
for developing a prioritization of the projects, without input from the public.
He noted the
Commission can then review that prioritization, accept public input and finalize the
prioritization.
Commissioner Frost then stated that, while he approves of the concept of waiting to
act
on these petitions until after the transportation plan update, he understands the
frustration of the
residents. He then stated that since the neighborhoods are willing to bear most or
all of the costs,
he feels that at least a temporary solution should be implemented for these two areas.
He noted
that with the new school year, he would support an immediate solution.
Mayor Swanson stated concurrence with Commissioner Frost's comments. He indicated
. his willingness to pull these two projects from the list of seventy in the transportation
plan,
particularly since they have appeared before the Commission on several different occasions
during
the past year or two.
The Commissioners then addressed the individual requests for closure, as follows.
Petition for closure of intersection of South Sixth Avenue and West Harrison Street.
Mr. Bob Swinth, 819 South Sixth Avenue, encouraged the Commission to approve
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immediate closure of this intersection, noting that it was discussed over a year ago,
when the City
approved vacating of South Seventh Avenue from Cleveland to Grant. He noted that the
residents
in that area have agreed almost unanimously to the placement of a diagonal barricade
across the
intersection, which would force northbound traffic to turn west and travel to South
Seventh or
.South Eighth Avenue and which would force southbound traffic to turn east and travel
to South
Fifth or further. He noted this alternative has been developed after the possibilities
of stop signs
and traffic circles were thoroughly reviewed.
Mr. Swinth noted that the residents of this area have discussed this proposed with Mr.
Doug Widmayer, the consultant preparing the transportation plan update. He also noted
that the
neighborhood is willing to contribute toward the costs of the barricade; and one of
the conditions
in the agreement which MSU signed in conjunction with closure of South Seventh Avenue
provides
that they will assist in the funding as well.
Commissioner Vincent asked if any negative impacts have been identified, such as
increased traffic on South Fifth Avenue. He also asked if they have the support of
the residents
on surrounding streets.
.
Mr. Swinth responded that they have not done any type of survey to determine those
answers.
Commissioner Vincent noted the increased use of many north/south streets in the
southern portion of the community / particularly with the difficulty that traffic
has in entering South
Willson Avenue. He then suggested that more four-way stop signs in that sector of
the community
could help to alleviate some of the through traffic load.
Mr. Jim Timmer, 811 South Sixth Avenue, stated his support for closure of this
intersection, citing the safety of his three children as a primary factor.
He also noted the
importance of establishing an acceptable traffic pattern in conjunction with the closure
of South
Seventh Avenue.
. Ms. Sheila Devin, 814 South Sixth Avenue, noted that this issue must be viewed from
a long-range perspective. She also noted that this intersection closure could serve
as a model for
other parts of the community, if it is determined beneficial.
She then stated that some of the
proposals contained in the transportation plan update could dramatically change traffic
flows in the
community .
Petition for closure of North 20th Avenue near its intersection with West Beall Street. The
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Director noted that three points of closure have been proposed by the residents along
North 20th
Avenue: (1) at the north side of West Beall Street, (2) at the south side of West
Beall Street, or
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(3) further south, past the access for Town and Country Warehouse Grocers.
Mrs. Vonda Laird, 414 North 20th Avenue, forwarded the neighborhood's concerns,
.noting that she first approached the City in 1987, again in 1989 and once again in
1992. She
noted that Mr. Doug Widmayer has viewed the street and the traffic, and he has included
a
recommendation for closure of the street in the transportation plan update.
She noted that this
portion of the street is 1400 feet long, without any break created by side streets;
and that is a
pattern which is no longer legal.
Mrs. Laird raised the safety issues that the volume and speed of traffic create, noting
it
will only be compounded by opening of the new Emily Dickinson elementary school this
fall. She
also noted that in his proposed park master plan for Kirk Park, Dr. Dick Pohl has
indicated that
steps should be taken to address the problems of traffic and speed around the park.
Mrs. Laird noted that it is nice to follow a process; however, she stated that in
this
instance, she does not feel that closure of the street can wait for the entire transportation
plan
.prioritization process to be completed. She also noted that she has pledges from
the neighborhood
to cover the costs of a temporary barrier. She suggested that moving that temporary
barrier among
the three possible locations for closure could help to provide the data needed to
determine the best
location for the permanent barrier.
She indicated that, although they are not present, the
businessmen in that area have verbally indicated their support for this requested
closure.
Mrs. Sharon Witt, 419 North 20th Avenue, stated her support for this requested closure.
She noted that the 160-unit Dickinson apartment complex will generate more traffic
in that area;
and development in the Brentwood Subdivision is continuing at a rather rapid pace.
She also noted
that the new Cascade Subdivision will generate even more traffic, which could even
further impact
the traffic flow on North 20th Avenue. She noted that these residential developments,
coupled
. with traffic to and from the new elementary school, will only further compound the
problem.
Mrs. Lynn Husby, 403 North 20th Avenue, noted the tendency of many people to use
North 20th Avenue to avoid the stop light on North 19th Avenue. She then stated that
she has
done a traffic count of her own, noting that the City's traffic count was done when
the
construction was taking place on West Main Street. She then provided the results of
her traffic
count, and pictures, to the Commission for their review.
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Commissioner Knapp noted that these two requests are very valid; and she feels they
need
to be accommodated as soon as possible.
She noted, however, that she firmly believes the
prioritization of projects, through the public hearing process, needs to be completed
first.
Commissioner Vincent stated that, while he feels the prioritization process is important,
.he feels that the city is a community of neighborhoods that must be protected. He
then stated his
intent to respond to the neighborhoods, unless an overriding community safety issue
prevails.
Commissioner Stiff noted that the neighborhoods' willingness to participate financially
must be taken into consideration.
Commissioner Frost stated he feels that government must respond when the need is
immediate. He noted that these items have been forwarded to the Commission over the
past few
years; and he feels it is important to alleviate the problems as quickly as possible.
Mayor Swanson noted his support for proceeding with a temporary measure.
Commissioner Knapp reminded the Commissioners that closure of these streets will impact
other surrounding streets. She then reiterated her feeling that the overall transportation
plan must
be in place before each individual request is considered, to ensure that mitigating
the problem does
. not simply relocate it.
It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the
Commission authorize and direct the Director of Public Service to pursue temporary
measures for
closure of North 20th Avenue and South Sixth Avenue immediately.
The motion carried by the
following Aye and No vote:
those voting Aye being Commissioner Frost, Commissioner Stiff,
Commissioner Vincent and Mayor Swanson; those voting No being Commissioner Knapp.
The Commission then discussed the process for prioritization of the seventy projects
included in the transportation plan update.
Commissioner Knapp noted that the Commission has seen good results from the
Neighborhood Traffic Advisory Committee. He then stated an interest in having City
staff establish
. groupings and prioritizations of projects, based on need and necessity, with that
listing then being
submitted to the Neighborhood Traffic Advisory Committee for their recommendation,
with both
the staff's listing and the NTAC's recommendation being forwarded to the Commission
for review
and a decision.
,
Commissioner Stiff stated his desire to have staff prepare the prioritized listing,
with the
Commission then reviewing that listing and making the final decision. He noted that
staff has the
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qualifications to address safety and engineering issues. He also indicated his confidence
that the
public will be adequately heard during that process.
Mayor Swanson stated he feels that a four-member sub-committee of the Neighborhood
Transportation Advisory Committee could easily be involved in the prioritization process,
without
.making the process cumbersome. He noted that input could be extremely important and
helpful
during the prioritization process.
It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the
Commission authorize and direct City staff to prioritize the approximately seventy
projects in the
transportation plan update and forward that listing to the Commission for review and
approval. The
motion failed by the following Aye and No vote: those voting Aye being Commissioner
Stiff; those
voting No being Commissioner Vincent, Commissioner Knapp, Commissioner Frost and Mayor
Swanson.
It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the
Commission authorize and direct City staff to group the approximately seventy projects
in the
transportation plan update into groups based on need and necessity, addressing safety
issues, with
.that grouping to be forwarded to the Neighborhood Traffic Advisory Committee for
review and a
recommendation, with both the staff's and NTAC's information to be forwarded for Commission
a public hearing and final action. The motion carried by the following Aye and No
vote: those
voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, Commissioner
Vincent and Mayor Swanson; those voting No, none.
Break - 5: 15 to 5:20 p.m.
Mayor Swanson declared a break from 5:15 p.m. to 5:20 p.m., in accordance with
Commission policy established at their regular meeting of March 14, 1983.
. Review of master plans for Lindley Park and LanQohr Park
City Manager Wysocki stated this was the time and place set for review of the master
plans for Lindley Park and Langohr Park, as forwarded by the Recreation and Parks
Advisory Board.
Mayor Swanson suggested that, due to the late hour, the Commission accept the
Recreation and Parks Advisory Board review and recommendations as well as any public
comment,
and defer its decision for a period of two weeks, since two Commissioners will be
absent from next
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week's meeting.
(a)
Lindley Park. Mr. David Jones, member of the Recreation and Parks Advisory
Board, forwarded the Board's report and recommendation. He characterized Lindley Park
as the
"flagship park" of Bozeman, and one which receives a lot of public attention and interest.
. Mr. Jones stated that this plan has received a considerable amount of public input;
and
he feels that it adequately addresses both the neighborhood's concerns and the general
public's
interests. He then noted that the primary interest is acquisition of the CMC land
in the area of the
old depot, noting that is a very high priority in the POST Committee's view.
He noted that this
acquisition would not only enlarge the Lindley Park area, which would enhance the
Sweet Pea
activities, but would also act as a connector for the Bozeman trail system.
He noted that the
master plan proposes the development of athletic fields on what is now the CMC property,
which
could be utilized for a variety of "non-scheduled" games; and that area could be utilized
as a
temporary parking area during Sweet Pea. He also suggested that the old depot building
could be
utilized as an information center for the trail system. He stated this expansion of
the park would
also provide a larger playground area, away from the traffic; and that area would
be fully accessible
.to the handicapped.
Mr. Jones stated that enhancement of the corridor between Lindley Park and the Lindley
Park Center is also proposed, so that the parking lot at the Center could more easily
accommodate
the park's parking needs. Also, the ski trails in the park, which provide the primary
winter usage,
would be enhanced under this master plan.
Mr. Bob Lee, member of the Recreation and Parks Advisory Board, reminded the
Commission of the extensive review to which this plan has been subjected, noting that
the Board
began that process in January. He noted that the Board received not only neighborhood
input, but
substantial input from the community early on. He further noted that this is a long-term
plan; and
the CMC property is an important part of it. He then stated that this plan calls for
the continued
. planting of new trees in the park, in recognition of the fact that the large, mature
trees may begin
to die or require removal in the next few years.
No one from the public spoke in support of or in opposition to this master plan.
(b)
Langohr Park. Mr. David Jones, member of the Recreation and Parks Advisory
Board, forwarded the Board's recommendations for this park master plan, noting that
the park is
long and narrow, with Mason Street dividing it into essentially the north and south
portions. He
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stated that several neighborhood meetings were held to solicit comments during development
of
this plan; and approximately thirty people attended. He noted the overriding desire
is to have the
park remain in as natural a state as possible.
He noted that some enhancement of the natural
amenities, i.e., the stream, cattails and aspen groves, is considered appropriate.
. Mr. Jones then stated the south portion of the park is in a more natural state than
the
north portion, which includes trails and the community gardens. He noted that Mathew
Bird Creek
runs along the west side of the park, with a pond close to the north end.
He stated that the
developer of the condominium development immediately to the north has blocked the
stream,
creating two duck ponds on his property; and that blocking has helped to create the
pond on the
City's park property. He noted, however, that the private owner's blocking and releasing
of water
also impacts the City's pond; and it has been determined desirable to install a water
flow control
device in the City's pond so that impact is minimized.
Mr. Jones stated that this plan provides for retention of the 40 plots contained in the
community garden area, with no provision for expansion of that area and more control
over
vehicular traffic into the park area. He noted that the residents along South Black
Avenue have
.purchased the lots which faced on the South Tracy Avenue right-of-way and landscaped
them as
an extension of their back yards.
He noted that, because of those landscaping improvements,
people hesitate to utilize that portion of the park for fear that they will encroach
on the private
property. He then suggested that some park improvements be made close to that edge
of the park,
so that the park area is more clearly defined.
Mr. Jones stated that this plan encourages the development of trails along the stream
corridor, noting that the trail through this park provides an important link between
the Gallagator
and the Sourdough trail systems.
Mr. Bob Lee, member of the Sourdough Trail Committee for Rotary, stated the Committee
has expressed its interest in this connector for quite some time. He further noted
that the Rotary
. Club is willing to help fund and do the work on constructing the trail between Gallagator
linear park
and West Mason Street.
Responding to Director of Public Service Phill Forbes, the Committee proposes to construct
a trail that would be a six-foot-wide path of road mix gravel compressed to a six-inch
depth. He
noted that while this type of surface provides for a very functional trail, if it
is no longer heavily
used, the grass and other vegetation will grow back up through it.
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No one from the public spoke in support of or in opposition to this master plan.
Mayor Swanson requested that these two master plans be placed on the August 10
agenda for action.
.ADDointment of TemDorarv Chairman for August 3 meeting
The City Manager reminded the Commission that both Mayor Swanson and Mayor Pro
Tempore Vincent will be absent from the August 3 meeting; therefore, the Commission
must
appoint a Temporary Chairman to chair the meeting.
It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the
Commission appoint Commissioner Knapp as Temporary Chairman for the meeting of August
3,
1992.
The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Stiff, Commissioner Vincent, Commissioner Frost and Mayor Swanson; those
voting
No, none. Commissioner Knapp abstained.
.Pledged Securities as of June 30. 1992
In compliance with the provisions of Section 7-6-201 to 7-6-212, M.C.A., Commissioner
Knapp and Commissioner Vincent have examined the receipts of Depository Bonds and
Pledged
Securities held by the Director of Finance as security for City funds deposited in
Bozeman banks.
The inventory of Depository Bonds and Pledged Securities was found to be in order.
It was moved by Commissioner Vincent, seconded by Commissioner Knapp, that the
Commission approve the inventory of the Depository Bonds and Pledged Securities as
of June 30,
1992, and listing of these be set forth as follows:
DEPOSITORY BONDS AND SECURITIES
JUNE 30, 1992
.
RATE MA TURITY
RECEIPT NO. TOTAL AMOUNT
FIRST SECURITY BANK - Bozeman
Federal Deposit Insurance Corporation
$
100.000.00
Trusteed with National Bank of Commerce
St. Paul MN Hsg & Redev Auth Bd
10.0 12/01/2002
047041 $ 300,000.00
West Jordan UT Wtr & Swr Rev Bd
7.25 07/01/1994
046776 200,000.00
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EI Paso Cnty Co Hasp Rfgd 7.20
05/01/1994 046737
200,000.00
Pub Indl Corp Port of Camas 8.50
11/01/2002 046763
270.000.00
Sub-Total - First Security Bank - Bozeman
$ 970.000.00
Pledaina Amendment to ReDurchas6 Aareement:
. Trusteed with National Bank of Commerce:
Fed Home Loan Bank 7.50
06/27/1994 046739 $ 1,000,000.00
Fed Natl Mortgage Assn 8.45
07/15/1996 046742
250,000.00
Fed Farm Credit Banks 8.80
03/15/1995 049024
500,000.00
Sub-Total - Repurchase Agreement
$ 1.750.000.00
TOTAL - First Security Bank - Bozeman
$ 2.720,000.00
This is to certify that we, the Commission of the City of Bozeman, in compliance with the
provisions of Section 7-6-407, M,C.A., have this day certified the receipts of the National Bank of
Commerce for the Depository Bonds held by the Director of Finance as security, for the deposit for
the City of Bozeman funds as of June 30, 1992, by the banks of Bozeman and approve and accept
the same.
.
TIMOTHY SWANSON, Mayor
JOE N. FROST, Commissioner
BEVERL Y H. KNAPP, Commissioner
ALFRED M. STIFF, Commissioner
JOHN C. VINCENT, Commissioner
The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Vincent, Commissioner Knapp, Commissioner Frost, Commissioner Vincent and Mayor Swanson;
those voting No, none.
.
Discussion - FYI Items
City Manager Wysocki presented to the Commission the following "For Your Information"
items.
( 1 ) Memo from the Downtown Bozeman Association to the Montana Highway
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Department, dated July 23, regarding signage at the 1-90 exits and North 7th Avenue
for the
downtown area.
Commissioner Frost stated that the DBA has contacted the Department of Transportation;
and they have received tentative approval; however, support from the City Commission
would be
.benefiCial. He then asked that the Mayor write such a letter of support.
(2) Minutes for the BABAB meeting held on July 14, 1992.
(3)
Water use data report for the week ending July 22.
(4)
Note from Executive Director Daria Joyner, Chamber of Commerce, to the
Governmental Affairs Committee transmitting a copy of the City's budget calendar to
its members.
(5 )
Information sheet on collection of compost materials, dated July 16.
Commissioner Vincent noted the increase in tonnage of compost materials being collected.
He suggested the possibility of encouraging people to replace their existing mowers
with mulching
mowers, which alleviates the need for bagging and throwing away the grass clippings,
while
enhancing one's lawn.
(6)
Agenda for the Development Review Committee meeting scheduled for 10:00
.a.m. on Tuesday, July 28.
(7)
Agenda for the Design Review Board meeting scheduled for 4:00 p.m. on
Tuesday, July 28.
(8)
Copy of the Memorandum of Understanding with the County regarding the Law
and Justice Center.
The City Manager indicated his intent to place this item on next week's agenda for
discussion, and requested that those Commissioners who will be absent to submit their
comments
to him before leaving town.
(9)
The City Manager submitted his weekly report, as follows. (1) Test signs for the
residential parking district are now available; and staff will try to post them later
this week so the
. Commissioners can view them. (2) Met with attorneys regarding the Bozeman Solvent
Site. (31
Noted problems with water pressure along North 17th Avenue, which may result in some
insurance
claims being filed. (4) Noted that review for compliance with ADA regulations is continuing,
with
the review currently concentrating on parks and intersections.
(5) Noted the need for additional
work sessions on the budget, suggesting the subject can be discussed tomorrow evening
during
that work session. (6) Noted that Three Rivers Disposal is now dumping at the City's
landfill, on
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a 30-day pay plan. He also noted the City is gaining back some dumpster accounts with its new
fee schedule. (7) Noted the City picnic was a success on Friday evening. (8) Announced that the
City has received two safety awards from AAA, for 1989 and 1990. (9) Announced that staff is
seeking proposals for refinancing of certain SID bonds, provided the interest rate is determined
.advantageous. (10) Stated that internal audits have recently been completed for the
landfill, Bogert
Park and the East Gallatin Park.
(10) Commissioner Knapp stated she attended the Library Advisory Services Council
meeting in Helena on Friday.
(11 ) Commissioner Frost submitted the following.
(1) Attended the Parking
Commission meeting on Tuesday, where they discussed the acquisition of more land for new
parking lots. (2) Attended the DBA Board meeting on Wednesday, where the balloon fest
was
discussed. He noted that the downtown and the Main Mall will work together to sponsor a hot air
balloon for the local activities, which will be September 11 and 12. (3) Attended the DBA parking
study meeting on Thursday. (4) Attended the Kumamoto dance performance on Sunday.
( 12) City Attorney Luwe stated that John Alston has filed suit against the City, and
.asked any Commissioner served notice of this suit to notify him immediately.
(13) Mayor Swanson noted there is a non-profit group in town which is conducting
a campaign for the prevention of head injuries; and one of their points of interest is to encourage
children to wear helmets when bicycling. He then suggested that the Commissioners participate
in the Sweet Pea parade, utilizing this as their theme.
Consent Items
City Manager Wysocki presented to the Commission the following Consent Items.
Deviation to allow deck encroachment 6 feet into required rear yard setback -
Catherine Costakis. 408 Bonner Lane
MultiDle deviations to allow encroachment of structure into reauired rear and side
yard setbacks - Dean and Kathy Center. 909 South Third Avenue
.
ADDlication for kennel license - Robert and Florence McGray. 1117 W. Dickerson
Street for Calendar Year 1992
Acknowledge receiDt of aDDlication for vacation of north/south alley between
Lots 1 throuah 20. Block C. Alderson's Addition - Bozeman School
District No. 7
Commission Resolution No. 2870 - intent to vacate and abandon the north/south
alley between Lots 1 through 20. Block C.. Alderson's Addition
COMMISSION RESOLUTION NO. 2870
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN.
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MONTANA.
DECLARING IT
TO BE THE
INTENTION OF SAID
COMMISSION TO VACATE AND ABANDON THE NORTH/SOUTH ALLEY
LYING BETWEEN LOTS 1 THROUGH 20. BLOCK C. ALDERSON'S
ADDITION TO THE CITY OF BOZEMAN. MONTANA.
Claims
It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the
.commission approve the Consent Items as listed, and authorize and direct the appropriate
persons
to complete the necessary actions. The motion carried by the following Aye and No
vote: those
voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, Commissioner
Vincent and Mayor Swanson; those voting No, none.
Recess - 5:55 D.m.
Mayor Swanson declared a recess at 5:55 p.m., to reconvene at 7:00 p.m., for the
purpose of conducting the scheduled work session.
Reconvene - 7:00 D.m.
Mayor Swanson reconvened the meeting at 7:00 p.m. for the purpose of conducting the
.schedUled work session.
Work Session - Review of City Manager's Budget Recommendations for FY1992-93
This was the time and place set for the third in a series of work sessions on the
City
Manager's recommendations for the budget for Fiscal Year 1992-93.
Due to the fact that this is a work session, the minutes will remain quite brief,
setting
forth only the important issues.
The City Manager indicated that in this session the Commission will review the budget
units for the library, fire, police and recreation activities.
Library.
Pages 114-11 7. The City Manager reminded the Commission that the library
.receives support through the County's 1.5-mill levy, plus some local option motor
vehicle taxes,
in the approximate amount of $85,000 to $90,000. He noted that the total budget is
$427,000
plus retirement of the general obligation bonds for the existing structure, in the
amount of
$125,000. He further noted that review of the library records reveals that 45 percent
of the users
live in the county, with the remaining 55 percent being city residents.
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The City Manager then reminded the Commission that last year, additional funding was
provided, which allowed the Library to expand its services to 50 hours per week. He
then noted
that the budget for this year is essentially the same as last year's, with a slight
expansion to the
reference librarian position and participation in the Western Library Network.
. Director of Libraries Steve Cottrell stated that the expansion of the reference
librarian
position will add 12 hours per week, bringing one position to a full-time position.
He then stated
that usage of the reference services has expanded 25 percent in this past year, and
48 percent
over a two-year period. He then noted that usage of the video tapes, which have been
acquired
through the MacArthur Foundation, has increased substantially.
Responding to Commissioner Knapp, the Director stated that the City library has different
materials from the MSU library and the public school libraries. He then noted the
importance of the
reference librarian position and function in the City library, which has become an
important part of
the library activities.
Responding to Commissioner Frost, the Director stated he has just received notification
from the County that the Library will receive just under $91,000 in funding for this
fiscal year,
.WhiCh is $1,800 more than last year.
Mrs. Edna Berg noted that twelve years ago, when there was debate about whether the
new library building was necessary, a study was done to determine how much overlap
in materials
there was among the MSU, public school and City libraries.
She stated that, based on actual
counts of selected sections of the libraries, it was determined that only 10 percent
of the materials
were duplicated. She noted that at that time, it was recognized that the three entities
serve very
different groups with very different needs.
At the Mayor's request, the Director reviewed the Western Library Network and its
resources, noting it is a bibliographical utility computer network. He stated that
the library has had
access to the service, through use of a terminal at the MSU library for specified
hours on one day
. each week; however, they are losing more and more time on that terminal. He stated
there are
roughly 10 million titles in the data base of the WLN; and that information will assist
in the inter-
library loan services. He noted that to have a terminal at the City library will greatly
enhance the
opportunity to load all of the materials available here into the data base, as well
as provide for more
rapid cataloging and shelving of new books.
Director Cottrell then reviewed the Bozeman library's circulation figures with those
of
07-27-92
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other major libraries in Montana.
He noted that, while Bozeman has a much smaller volume of
books than any of the other libraries, its circulation figures rival the largest libraries
in Montana,
making this a heavily-used collection.
Responding to Mr. Don Weaver, Director Cottrell stated the donations to the Library
. Foundation are in a separate account. He noted that those monies earmarked for special
purposes
are utilized for those purposes; and the remainder of the monies are placed in an
endowment for
the acquisition of items which the funds from the City and County are not adequate
to cover, Le.,
computer equipment and more books.
He then estimated that the amount in that account is
approximately 1 percent of the total budget unit through the City's general fund.
Fire. Pages 78-81. City Manager Wysocki stated that the Fire Department has asked for
two
additional firefighter/inspector
positions; and only
one has been
included in this
recommendation. The City Manager then reviewed the figures contained in this proposed
budget
unit, noting they are essentially the same as those contained in last year's budget.
He then
reminded the Commission that a couple months ago, staff requested authorization to
proceed with
the bidding process for a new mini-pumper truck, which is one of the Commission's
top priority
.gOalS for this fiscal year. He noted that, since that process was begun during Fiscal
Year 1992,
it will be accommodated through the budget amendment process rather than in this budget.
The City Managerthen reviewed the capital items included in this year's budget. He noted
that one of those items is a camcorder, which will be utilized to take pictures at
fire scenes.
Fire Chief Allen Shearman stated he is requesting another firefighter/inspector in an
attempt to meet the goal of inspecting every business in the community at least once
every
eighteen months. He stated that, because of illnesses, injuries, training and vacations,
those filling
the existing firefighter/inspector individuals have been moved to firefighting duties
on a sporadic
basis. He further noted the overtime which the department is paying on a monthly basis
because
of the need for firefighters to work additional shifts to ensure adequate personnel
on board at all
.times.
The City Manager reminded the Commission that a certain number of people are required
on every shift to ensure that the City retains its current fire insurance ratings.
He noted that both
the downtown station and the sub-station must be manned by two, and preferably three,
firefighters.
Responding to questions, the Fire Chief stated the department receives around 700
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business license applications each year.
He noted that an inspector must visit the site and
complete the necessary paperwork, then forward a response back to the Finance Department.
He
noted that they try to turn those responses around in a few days; however, at the
present time,
it often takes ten to twelve days.
. The Fire Chief then stated that annual fire inspections typically take from 20 minutes
to
1 % hours; and they are typically conducted by a team of firefighters, so that more
than one person
is familiar with any changes which may have occurred in the structure.
At the City Manager's request, the Fire Chief reviewed the benefits received from
having
firefighters attend the National Fire Academy in Emmitsburg, Maryland. He noted that
the school
costs the City approximately $160 per person; and the City has a record of all the
people applying
being accepted. He noted that he tries to schedule at least four people per year;
and last year, five
people attended. The Chief then stated that the firefighters also attend other training
sessions,
which are typically held within the state, during the course of the year.
The Fire Chief then addressed the importance of having a camcorder to record major
fires.
He noted that the community has had several major fires over the past year; and a
camcorder may
.have helped to pinpoint suspicious or atypical items during those fires that a still
camera may not
adequately reflect.
City Commission.
Pages 50-53. The City Manager stated this budget unit reflects a
combining of the former City Commission, Clerk of the Commission and Band budget units.
He
then briefly reviewed the items included in this budget unit. He noted that one of
the items in this
budget unit is renovation of the dais, suggesting that the Commission may wish to
defer this item
until after the City Court activities have been relocated to the Law and Justice Center.
He noted
that this may result in a need to rebudget these monies to next fiscal year.
Responding to Commissioner Frost, the City Manager stated that of the $5,000 budgeted
for board requests, only $1,100 was expended last fiscal year.
. Commissioner Frost raised a question about funding of the band activities to the
extent
that they are.
Commissioner Stiff raised a concern about the amount budgeted for board requests,
and
the possibility that only selective committees are receiving those monies. He then
noted the Senior
Center Advisory Board, and their recent request that the City help them borrow $45,000
to go with
the $105,000 they have already raised for their activities.
07-27-92
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Mayor Swanson noted that the Commissioners' salaries have not been discussed for quite
some time, suggesting that the issue should possibly be reviewed.
Police.
Page 74-77. The City Manager reviewed this budget unit, noting it includes
monies for the hiring of one more police officer and one more parking attendant to
patrol the
. neighborhood parking districts which are anticipated. He noted that the statistical
information
provided under the "selected workload indicators" reflect the increase in criminal
activity which the
department is encountering.
He stated that with the retirement of three police officers, new
officers have been hired; and additional uniforms and training are required.
The City Manager then stated that this budget includes a $10,000 contribution toward
an indoor firing range, which is to be constructed by a private parties in an underground
location
at the Fairgrounds. He also noted the transfers from this budget unit to the DARE
program and the
Drug Forfeiture program, as the City's matching contribution to those two programs.
Chief of Police Dick Boyer noted the DARE and the Drug Forfeiture program are both
funded 75 percent by the Board of Crime Control and 25 percent by the City.
He noted that
through fines and forfeitures for the drug fund and donations for DARE, the City's
contribution can
. be reduced.
City Manager Wysocki noted that one of the District Court Judges will turn drug forfeiture
funds over to the local entities which makes the case and the arrest, while the other
will not. He
stated that, because of this situation, the City has not received some of the monies
which it had
anticipated.
Chief Boyer noted the benefit of both the DARE and drug task force programs, particularly
since the local entity must provide only 25 percent of the funding.
Commissioner Vincent expressed concern for the police officers, particularly the potential
for developing cancer as a result of using radar guns.
The Chief responded that research reveals that does not occur. He further noted that
the
. officers do not use guns, but utilize dash-mounted radar units.
Responding to Commissioner Frost, the Chief estimated that 95 percent of the parking
tickets issued are paid. He then indicated that the revenues from those tickets is
not split out, but
is included in the total revenues received by the City Court.
Responding to questions, the Chief indicated that the underground firing range is
to be a
25-yard range with six lanes. He noted that it will not replace all of the outdoor
shooting, but it
07-27-92
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will minimize the need to use the firing range which the Police officers utilize twelve miles outside
city limits, on Walker Road.
Commissioner Vincent asked if having more police officers would reduce the amount of
criminal activity in the community, which is presently on the rise.
. The Chief characterized 85 percent ofthe crimes as "crimes of opportunity". Le., unlocked
doors and unlocked bicycles. He suggested that public education and neighborhood watch
programs are more effective than the addition of police officers. He also noted his intent to expand
the foot patrol activities to the residential areas whenever possible.
Chief Boyer then stated that at the present time, the department has 28 sworn officers,
divided among drug task force, DARE, detectives, patrol and administration. He noted that there
are only three to four officers on the street at any given time because of the number of officers and
schedules.
Commissioner Vincent stated his continued concern about the number of officers on the
street, and his willingness to review the situation if more officers are determined necessary.
Chief Boyer responded that the budget before the Commission is a "no frills" budget;
.however, it is one which he and the City Manager feel will adequately serve the community.
Responding to questions from Mr. Les Knox, the Chief estimated that 75 percent of the
criminal mischief incidents occur between 5:00 p.m. on Friday and 1 :00 a.m. on Monday. He
attributed a majority of those incidents to locals, rather than the University students.
Responding to Commissioner Stiff, the City Manager indicated that no monies were
budgeted for operations at the Law and Justice Center, since it is not anticipated that it will be
occupied prior to June 30, 1993.
Responding to Mr. Bob Lee, the City Manager stated that the amount of monies expended
per employee per month depends on whether the coverage is for a single, couple or family, noting
that the family coverage is approximately $340 per month.
. 9-1-1. Pages 167-170. The City Manager stated this program is funded through a 25-
cent-per-month charge on the telephone bill, which generates an annual revenue of approximately
$27,000; and those monies are distributed through the State. He then noted that this program will
operate the same as it has in the past.
Responding to Commissioner Stiff, the City Manager stated that the move to the Law and
Justice Center may result in some increase in maintenance costs, but should not require additional
07-27-92
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dispatchers.
Drug Forfeiture Fund. Pages 171-174. The City Manager reviewed this budget unit,which
is essentially the same as last year's.
He noted that the workload indicators reveal that the
intelligence database is the most rapidly growing element of this program. He noted
that in FY90,
.the drug forfeiture program was different than it is now, because it was operated
without the
assistance of federal funds. He then noted that the match for this program was originally
75
percent; however, the total amount per annum was frozen, so the City must fund the
difference.
Responding to Mayor Swanson, Administrative Services Director Gamradt stated that
the
City received approximately $4,600 in forfeitures this past fiscal year.
Police Special Revenue Fund. Pages 175-178. The City Manager noted this is the DARE
program. He stated that last year, fifth graders were targeted; and this year, it
will be expanded
to include third graders as well. He also noted that four rural schools in the County
have requested
that the City's police officers provide DARE services to their schools; and the department
has
agreed to do so, at a specified cost.
Responding to Mayor Swanson, Chief Boyer stated that studies in the Los Angeles area
.revealed that the DARE program is most effective in fifth graders, then in third
graders. He noted
that with limited resources, it is important to utilize them in the most effective
and efficient manner
possible.
Commissioner Frost noted that he has seen Officer Mel McCarver at work in this program;
and he does an extremely good job.
Mayor Swanson noted Officer Sanem's work with the students as well, and the
relationship that has been developed between the DARE Officers and the students.
Responding to Mr. Les Knox, Chief Boyer stated that the department purchased vests
for
all of the officers at once initially; and he is now replacing those vests over a
few years. He noted
that their typical life is five to eight years; and the original vests are now at
that age. He also noted
. the number of new officers that have been hired, and the fact that they are all
different sizes.
Recreation Administration. Pages 94-97. City Manager Wysocki reviewed this budget
unit, noting that the secretary position has been expanded to full-time; and the FTE's
for recreation
leaders has been expanded due to the requirement that the leaders of the various recreational
programs be paid via the payroll rather than through contracted services as they have
been in the
past. He then noted this budget is essentially the same as it has been in the past.
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Swim Center. Pages 98-101. The City Manager stated that one lifeguard position has
been added, to meet State requirements for a minimum of two lifeguards at all times.
He noted
that attendance at the pool has increased over the past years; and it is anticipated
that it will
continue to increase.
He then reviewed the items contained in this budget unit, noting that a
.rePlacement boiler is included. He also noted that a water slide has been included,
to replace the
diving board. He then stated that the debt service line item contains the final payment
on the
INTERCAP loan which was utilized for the purposes of renovating the Swim Center.
Responding to the Mayor, Recreation Superintendent Sue Harkin stated that the water
slide is much safer than the diving board. She then noted her interest in having that
change made
prior to reopening of the pool in September.
Superintendent Harkin then briefly highlighted some of the program and sCheduling
changes which have been made at the Swim Center, in an attempt to more adequately
service the
increased attendance.
Responding to the City Manager, the Superintendent indicated that the Swim Center
provides swim time for at least twenty different schools, since the Bozeman schools
and many of
.those in Gallatin County and Park County utilize it.
Responding to the Mayor, the Superintendent stated that some of the fees were revised
six years ago; and some of them have been the same for the past eight years. She also
noted tht
the general admission has not changed in her eleven years with the City. She then
stated that staff
forwarded a proposal to the Recreation and Parks Advisory Board to raise the fees;
and the Board
recommended against it.
Bogert Pool. Pages 102-105. The City Manager stated that a half FTE in the lifeguard
position has been added to meet State requirements.
He noted that, given the weather this
summer, the revenue projections may be slightly high.
Recreation Superintendent Harkin stated that a 10-foot by 40-foot extension on the
west
. side of the deck is planned. She noted that deck space at the pool is very valuable;
and it is often
filled to the point that the lifeguards cannot walk around the pool, thus limiting
the number of
people who are allowed in the pool area. She stated that this extension will not eliminate
any of
the parking spaces available.
07-27-92
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Break - 9:00 to 9:05 D.m.
Mayor Swanson declared a break from 9:00 p.m. to 9:05 p.m., in accordance with
Commission policy established at their regular meeting of March 14, 1983.
. Work Session (continued) - Review of City Manager's Budget Recommendations for FY1992-93
City Manager. Pages 54-57. The City Manager noted that this budget unit includes
funding for a full-time personnel director position as well as a full-time neighborhood
coordinator/
grantwriter position. He reminded the Commission that the City currently has a full-time
payroll
clerk/personnel officer; and with the retirement of that individual, the position
will be split and the
additional full-time position created.
He noted that both of these positions will be under the
supervision of Assistant City Manager Brey.
The City Manager then reviewed the figures contained in the remainder of the budget,
which includes monies for updating of the personnel manual and compliance with ADA
regulations.
Responding
to Commissioner
Stiff, Director Gamradt
indicated the current
payroll/personnel employee is in the Finance Department. He noted that the payroll
segment of this
. position will remain within his department, while the personnel function moves.
Responding to the Mayor, the City Manager stated he feels that one person can be hired
to serve as both neighborhood coordinator/grantwriter, rather than two half-time people.
Responding to Mr. Bob Lee, the City Manager stated he feels this individual could
assist
in writing grant applications for monies to fund traffic and transportation issues,
with information
provided by the engineering professionals.
Mr. Bob Lee stated support for this position, noting he has seen a similar position
in Great
Falls pay for itself through the additional monies received because of his efforts.
City Attorney. Pages 62-65. The City Manager reviewed the figures and items contained
in this budget unit, which includes two full-time attorneys for the first full year.
. Responding to Mayor Swanson, Administrative Services Director Gamradt noted that
the
City got several reconditioned personal computers last year; and they seem to be working
well.
He then stated his intent to purchase more of those reconditioned computers for the
various budget
units this year.
Finance Department. Page 66-69. The City Manager noted the only real increase in the
staffing level is a ~ FTE increase in the part-time position. He noted that three
of the clerical staff,
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who were previously funded through the enterprise funds, have been moved to this budget unit,
which accounts for the increase in FTE's and salaries.
The
City Manager noted that about two years ago, the maintenance agreement on the
computer equipment was dropped. He noted that this has resulted in a savings to date; however,
.if a piece of equipment does break down, it could be expensive to fix since the rate
is $300 per
hour with a two-hour minimum.
The
City Manager then reviewed the remainder of the budget, which is essentially the
same as past years.
City
Court. Page 70-73. The City Manager noted this budget unit includes expansion of
a part-time position from Y4 to Y2 time. He noted that the workload indicators reflect a substantial
increase in the past three years; and it is not anticipated that trend will change.
He stated the
original request was to change the part-time position to a full-time position; however, he feels that
the half-time position may be adequate.
The
City Manager then reviewed the remainder of the budget, which is essentially the
same as in past years.
.
Responding
to Mayor Swanson, the City Manager indicated that the public defenders do
not generate revenues for the City. He also noted that it is the City Court's
responsibility to
provide legal counsel for those who cannot afford their own.
Building
Maintenance. Pages 90-93. This budget unit combines several different budget
units into one, and covers all building maintenance costs for the City Hall Complex, Shop Complex,
Carnegie building, Senior Citizens' Center and the Lindley Park Center.
Director
Gamradt noted the majority of this budget unit is devoted to utilities and janitorial
services.
The
City Manager noted that this budget includes monies for purchase of new chairs for
the Commission Room. He then reviewed the remainder of the items in this budget
unit for the
. various buildings.
Commissioner
Knapp questioned why the buildings are included in a separate budget unit,
rather than within the actual departmental units which they serve.
Director
Gamradt responded that some buildings house more than one department. He
then noted that if the City had a sophisticated cost accounting system, inclusion of the buildings
and their costs would be more critical. He noted that a systematic way of tracking and projecting
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costs is what is needed; and this system accommodates that need.
The Director then noted that the enterprise funds are charged their pro-rata share of
those
items which are paid out of the general fund.
City Manager Wysocki reminded the Commission of the work session scheduled for
.tomorrow night, noting that Commissioner Vincent will not be in attendance. He then
indicated
that the Department of Public Service and all of its budget units will be addressed. He noted that
adoption of the tentative appropriation ordinance has been scheduled for August 3, suggesting it
may be necessary to schedule additional work sessions between that adoption and the public
hearing so that the initial review can be completed.
Adjournment - 9:55 D.m.
There being no further business to come before the Commission at this time, it was moved
by Commissioner Frost, seconded by Commissioner Stiff, that the meeting be adjourned.
The
motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost,
Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those
.voting No, none.
ATTEST:
~ 2dL
ROBIN l. SULLIVAN
Clerk of the Commission
.
07-27-92
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