HomeMy WebLinkAbout12-10-09 Draft Impact Fee Advisory Board Minutes
** MINUTES **
THE CITY OF BOZEMAN
IMPACT FEE ADVISORY COMMITTEE
THURSDAY, DECEMBER 10, 2009
ITEM 1. CALL TO ORDER AND ATTENDANCE
Chairperson Pro Tem Nickelson called the meeting to order at 6:20 p.m., in the Madison Meeting
Room, City Hall, 121 North Rouse Avenue, Bozeman, Montana.
Members Present Staff Present
Rick Hixson Chris Saunders, Assistant Planning Director
James Nickelson, Vice Chair Tara Hastie, Recording Secretary
Anna Rosenberry
Members Absent
Eric Bryson, Commission Liaison
Visitors Present
ITEM 2. MINUTES OF DECEMBER 4, 2008.
The minutes of December 4, 2008 were opened and continued to the next meeting of the IFAC
due to lack of a quorum.
ITEM 3. PUBLIC COMMENT
{Limited to any public matter within the jurisdiction of the Impact Fee Advisory
Committee and not scheduled on this agenda. (Three-minute time limit per
speaker.}
There was no public comment forthcoming.
ITEM 4. CITY COMMISSION LIAISON
{A standing item to be used as needed}
There was no information forthcoming at this time.
ITEM 5. REVIEW AND DISCUSSION
1.
Annual CIP Update – Discussion and Recommendation to City Commission on:
a.Street Impact Fee CIP
Director of Finance Rosenberry directed the Committee members to the Street Impact Fee CIP
documentation. She noted money was available if prioritization of projects was reached by the
City Commission. She stated she had updated the beginning balance, and had left the College
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and 11 Ave. roundabout scheduled as the City had not yet been paid. City Engineer Hixson
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responded that the right of way for College and 11 was in the process of being procured.
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Impact Fee Advisory Committee Meeting– December 10, 2009
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Assistant Director Saunders responded that the construction of the signal at 11 Ave. & Kagy
Blvd. had come in under ~ ½ million dollars and noted the widening of Baxter Lane was roughly
a ¼ million dollar project; both are active projects. Director of Finance Rosenberry clarified that
she would need to carry forward one million dollars. Assistant Director Saunders responded the
actual amount would be closer to $750,000.00.
Director of Finance Rosenberry stated she had modified an item from scheduled to unscheduled;
Oak Street – Rouse Avenue to Cedar Street. She noted roughly 1.5 million dollars would need to
be removed from the schedule and she did not know which items to modify. Assistant Director
Saunders noted the Story Mill Neighborhood project had formally expired. City Engineer
Hixson suggested Durston be slid back at least one year. Director of Finance Rosenberry asked
which project would most likely be completed. City Engineer Hixson responded College Street
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to S. 19 Ave. should be the next project and Durston Road should be unscheduled. Assistant
Director Saunders suggested Baxter should be taken care of before Durston Road as there were
no pedestrian facilities on Baxter. Durston Road was more likely to have new development since
several large subdivisions are already platted; he suggested Baxter be pushed to FY15 with
Durston pushed back one year.
Chairperson Pro Tem Nickelson stated he concurred with the priority of projects suggested by
Committee members and added that the relocation of those fees could spur development for
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those areas. Assistant Director Saunders stated the intersection of 23 and College St. had failed
in recent analysis and would not handle future traffic flow estimates. City Engineer Hixson
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asked Assistant Director Saunders to clarify the suggested timeline for Baxter - 19 to
Cottonwood. Assistant Director Saunders responded the suggestion was to design in FY15 and
construct in FY16 Director of Finance Rosenberry asked if the Committee was alright with the
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proposed 27 and Oak Street intersection designation and the Kagy/7 intersection designation.
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Assistant Director Saunders responded the intersection of 27 and Oak Street should be a
priority due to traffic volume and complexity. He asked City Engineer Hixson how College and
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8 in the FY12 lined up with in-process non-street improvements. City Engineer Hixson
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responded College and 8 should be moved to FY13. Director of Finance Rosenberry stated she
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would move College and 8 to FY13 and asked if the Oak and Kagy projects should be swapped.
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Assistant Director Saunders responded that Oak/27 and Kagy/7 should be swapped and added
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that 27 and Oak should be moved to FY12. The IFAC concurred to forward an informal
recommendation of approval for the Street Impact Fee CIP to the City Commission.
b.Water Impact Fee CIP
Director of Finance Rosenberry stated all of the collected fees would go toward paying the
current debt. She noted the projects that remained on the schedule and asked for verification of
whether or not they should be removed. City Engineer Hixson responded leaving the reservoir
unscheduled would be alright. Assistant Director Saunders suggested the facility could be
redesigned to have a modular addition. City Engineer Hixson responded the facility could not be
modular, but the difficulty was in building that large of a facility all at once. Director of Finance
Rosenberry responded there was no way the money would be available and the cost would have
to fall to the rate payers. The IFAC concurred to forward an informal recommendation of
approval for the Water Impact Fee CIP to the City Commission.
c.Wastewater Impact Fee CIP
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Impact Fee Advisory Committee Meeting– December 10, 2009
Director of Finance Rosenberry stated that after construction of the Water Reclamation Facility
expansion, currently underway, wrapped up there would be a bona fide debt schedule. She noted
there was only one item scheduled and listed the items that were unscheduled; she asked if there
were any projects currently unscheduled that needed to be scheduled. City Engineer Hixson
responded there was nothing that he could think of that would need to be scheduled.
Chairperson Pro Tem Nickelson concurred with City Engineer Hixson. Assistant Director
Saunders responded the challenge would be the estimated amount versus the actual amount of
impact fees collected. Director of Finance Rosenberry stated she would not have a definitive
number until the construction project was completed. The IFAC concurred to forward an
informal recommendation of approval for the Wastewater Impact Fee CIP to the City
Commission.
d.Fire Impact Fee CIP
Director of Finance Rosenberry stated that the $890,000.00 loan from the general fund was
scheduled to be paid back with a variable interest rate and added that no other items were
scheduled. Assistant Director Saunders asked if the scheduled Impact Fee Update would be paid
for out of the Administrative portions. Director of Finance Rosenberry responded she had not
decided or thought about it much yet, but the bad news was that the annual fee was a percentage
of what was collected and would likely not be enough to provide for the updates; it would need
to be discussed. City Engineer Hixson clarified that it was the study that would need updating.
The IFAC concurred to forward an informal recommendation of approval for the Fire Impact Fee
CIP to the City Commission.
ITEM 6. OLD BUSINESS
Director of Finance Rosenberry stated a conversation had been held with the City Manager as
well as someone from the Montana Association of Realtors and the Gallatin Association of
Realtors regarding the service area reports. She stated the entities had taken exception to the
method of Impact Fee updating and she had encouraged them to participate in the public review
process; she added that the Realtor Association members could apply to be members of the
IFAC. Assistant Director Saunders added that the statute the realtors were referencing hadn’t
even been adopted at the time Bozeman’s last impact fee studies had been adopted and noted that
he had suggested they provide him with an example of what format they would like to see.
Director of Finance Rosenberry stated she had gotten the impression that the Associations did
not believe impact fees should be instituted at all. City Engineer Hixson added that if they could
point out things that needed changed and there were justifiable reasons, the City would change
those items. He asked if anyone had pointed out that currently people were only being charged
60% of the overall fees. Assistant Director Saunders responded it had mentioned. City Engineer
Hixson stated he had a feeling that if the City had a contract with the other consultants than the
one not chosen would voice similar complaints.
ITEM 7. COMMITTEE COMMENTS
Assistant Director Saunders noted the blast site had been an interesting exercise in reviewing
what was there and what credit existed; he noted those discussions would be continued. City
Engineer Hixson added that in general, water usage was reducing nationwide due to conservation
efforts. Director of Finance Rosenberry added that the downtown TIF wanted to pay the
additional money over the amount of the credits for the impact fees.
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Impact Fee Advisory Committee Meeting– December 10, 2009
ITEM 8. ADJOURNMENT
There being no further business to come before the Committee at this time, Chairperson Pro Tem
Nickelson adjourned the meeting at 7:10 p.m.
_____________________________________ _____________________________________
James Nickelson, Chairperson Pro Tem Chris Saunders, Assistant Planning Director
Impact Fee Advisory Committee Dept of Planning & Community Development
City of Bozeman City of Bozeman
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Impact Fee Advisory Committee Meeting– December 10, 2009