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HomeMy WebLinkAbout01-26-10 Streamline Advisory Board Minutes Streamline Advisory Board Minutes January 26, 2010; HRDC Board Room 8:30-10:00 am Board members present: Colleen Lindner, Janet Kennedy, Suzanne Winchester, David Dunbar, Justin Folsom, Jamie Gilbertson, Chris Budeski Others Present: Lee Hazelbaker, Dana Piper, Jeff Rupp, Sunshine Ross, Whit Hampton, and Rosie Brandt. No public comment at this time. Justin Folsom and Jamie Gilbertson were introduced to the board as representatives from ASMSU. The rest of the board then went about introducing themselves. Jamie reported to the board that MSU and Bozeman Police gave additional training to the attendee’s for late night. She also mentioned that the on campus marketing for Streamline services was being quiet effective at the residence halls. Director’s Report: The numbers are up on our worst driving days for road conditions. We are off and running with our ski routes. The numbers so far for Bridger are about the same as last year. Bohart’s numbers are 3 times that of last year. The Bus Barn had a hold up due to where the steel was made; a minor issue with a subcontractor was being handled and will be hopefully resolved soon. We have 13 applicants for the Coordinators position. Any board member wanting to give their input is welcomed to look through them. We are making progress with Google transit. We are in need of setting goals for the coming year. Survey results are back in, will send them out via email here shortly. We will hopefully have a sprinter bus here shortly, sent a check to Helena (MDT) for a little over $14,000. Treasurer’s Report: We are half way through the fiscal year. A few items of note, repairs and maintenance have been running high, we have adjusted the budget for next year to reflect this. The DVD players and equipment, and bike racks are now also included in the budget. Although it looks like we are in a deficit, the payment from MDT is on a quarterly payout system. Discussion on whether or not it would possible to reflect this on the balance sheet ensued. A motion was made by Suzanne to accept the treasurers and Directors reports and seconded by Colleen, motion passed. No coordinator’s report at this time. Subcommittees Operations: Working on MDT grant, and asking for everyone’s input for goals for the coming year. Marketing: Advertisements are out there in a variety of mediums. MDT told “asked” us to provide advertizing for the services. Closed caption monitor ads are now running on the buses. Indoor ads for daytime & late night are out there as well. The Eagle Scout project coming along, minor issue with stops that have multiple routes. Around a hundred signs will being placed up. Coasters have also been made for advertising. By-Laws: Nothing to report at this time. Budgeting: Starting to gather the necessary information for next fiscal year. Nominations: Fliers and forms are currently out on the buses. Public Stake Holders: Has been dissolved at this time. Action Item: To see if we should renew First Groups contract or go out to bid. Discussion: First Groups contract expires June 1 2010. Recommendation that we not go out to bid with the idea that if we do not get the answers we want from First Group or to our satisfaction, we will go out to bid. With going out to bid a number of facts come into play, labor union contracts, staff changes, economic forecast, as well as the idea of bringing services in house over the next year. A meeting with corporate members from First Group is taking place tomorrow to talk about why a number of issues we have had with the service being proved. We need to have a clear set of demands for the best interest of Streamline/Galavan in writing to present to the First Group people. A motion was made to go out to bid by Janet and seconded by Justin. Discussion, one stipulation we should hear back from the meeting with First Group before voting. Should we have another meeting before voting. Agreement to carry meeting over until after we hear back from corporate First Group meeting. Meeting time set for Friday 1/29/10 on campus in the Strand Union building, we shall meet at the ASKUS desk at 8:00am. For the Good of the Bus: Buses looking clean on the inside, memo from Melinda Peirce. Board members: Suzanne Winchester, Carol Shannon, Colleen Lindner, Jamie Gilbertson, Justin Folsom, Chris Budeski, Janet Kennedy, David Dunbar. Others present: Rosie Brandt, Jeff Rupp, Lee Hazelbaker. . 1/29/10 Continue meeting from 1/26/10 Intent: To discuss meeting with Corporate First Group and to vote on action item. Report from meeting, met with Allan, Mark and Cal. Most of meeting was discussion with issues with late night. Who is in charge right now and what can possibly be done in the future. Lee was given answers to some of his questions and was comfortable up to a point. What changed from last meeting too this meeting was a year ago more relaxed. This time was not as friendly or conducive to a good working relationship. Colleen, same feeling as Lee, they will take letter to union which is the answer we expected. Jeff, on the service side of Late night the solution that First Group came to us was that the attendant would have control over driver and route, that we pick the drivers and or place in our own driver. If we move to go to bid, we should look into windows for changing of services. Our 2 options are beginning of July and the Christmas break. Discussion on the attributes of the service being provided by First group. Daytime and early evening late night services are good, cannot say for later service. We want to be able to offer and advertize we have a safe and reliable service. Some routes are good others are still hit and miss for service. We have had issues with daytime, cleanliness’ of buses. Question was called. Motion to go out to bid for services of Streamline. Those in favor of going out to bid 6 those opposed 3. Motion carries. A number of issues to worked on, creating a new bid and have it ready as soon as possible. David Kack has agreed to head this effort, funding from MSU is under consideration for cutting, need as many voices as possible to show the benefit of our service. Next meeting scheduled for February 23.