HomeMy WebLinkAboutPark Improvement Grant Report.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and Commission Members
FROM: Ron Dingman, Parks and Recreation Director
Chuck Winn, Assistant City Manager
SUBJECT: Park Improvement Grant Report
MEETING DATE: February 22, 2010
AGENDA ITEM TYPE: Action
RECOMMENDATION: Accept the 2010 Park Improvement Grant Program report.
BACKGROUND: At the February 1, 2010 Commission meeting, the City Commission
adopted Resolution 4237, which formalized the Park Improvement Grant program. At that time
the Commission requested that a written report on the program be submitted.
FISCAL EFFECTS: N/A
ALTERNATIVES: As suggested by the City Commission.
Attachments: 2010 Park Improvement Report
Report compiled on: February 15, 2010
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Park Improvement Grant Program
2010 Report
Background:
The Park Improvement Grant program was established by the city in 1999. The
city’s intent was to improve park infrastructure through a dollar for dollar
matching grant or cost share program. Cash, labor-in-lieu of, donations,
discounted material, or specialized services are all examples that can be
credited towards the matching portion of the program.
The city originally allocated $75,000 in 1999 to the Park Improvement Grant
program. The funding is indentified within the Capital Improvement Project
budget each year. Annual allocations have ranged between $75,000 to the
high end of $150,000. The steady increase in allocations has been the direct
result of the success of the program. Since the program’s inception in 1999,
$1,350,000 has been allocated for this program through the budget process.
Application and Award Process:
Requests for applications are noticed in the Bozeman Chronicle, on the city’s
channel 20, and on the city website, www.bozeman.net. Advertisement for
Applications occurs in Mid-December and applications are generally accepted
from late December until late February.
Applications; complete with the general instructions, Park Improvement
guidelines, and the city’s purchasing policy can be downloaded via the city’s
website, www.bozeman.net. If preferred, hardcopies may be picked up at the
city shop complex.
Applications are ranked individually by the Parks and Cemetery
Superintendent with help from the Recreation and Parks Advisory Board’s Park
Improvement Subcommittee. The criteria used to rank each project are based
on a point system that encompasses seven defined categories. Award
recommendations are determined by the Parks and Cemetery superintendent,
however, final determinations and spending authority rest with the Parks and
Recreation Director.
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1999-2010: Overview of Finances:
Eighty (80) projects have been awarded Park Improvement Grant funding since
1999. Of the original $1,350,000 approved for allocation, an unspent balance
of $313,496 exists.
Year Group Park Project Award Match Total
1999 Gallatin Valley
Softball
Sports
Complex
Tiering Steep
Banks, Paths,
Steps, Trees
$15,000 $15,000 $30,000
1999 Cooper Park
Friends
Cooper Park Upgrade paths,
trees, benches
$8,000
1999 Breakfast
Optimist Club
Bozeman
Pond
Pond
Renovation
$10,000 $75,000 $85,000
1999 Valley Unit
Neighbors
Valley Unit Basketball Court $3,800 $8,000 $11,800
1999 Bronken Park
Group
Bronken
Fields
Level Fields,
Irrigation,
Parking Lot
$20,000 $100,500 $120,500
1999 BMX Westlake
Park
Fill ditch,
Realign Track,
$18,200
2000 Gallatin Valley
Softball
Sports
Complex
Finish bank
Tiering, Trees,
Irrigation,
Fencing, Field
Renovation
$15,000 $15,000 $30,000
2000 Cooper Park
Friends
Cooper Park Light Fixtures,
Flower Beds,
Trees
$6,000
2000 Breakfast
Optimist Club
Bozeman
Pond
Park Sign,
Volleyball Court,
Irrigation,
Parking Lot
$10,000
2000 Bronken Park
Group
Bronken Park Irrigation,
Grading,
Curbing,
Electrical,
$20,650 $100,500 $121,150
2000 BMX Westlake
Park
Continue Ditch
Fill, Complete
Track, Parking
Lot
$21,800
2000 Westfield
Neighbors
Westfield
Park
Trail Connector $1,000
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2000 DBA Soroptimist
Park
Drinking
Fountain
$550
2001 Gallatin Valley
Softball
Sports
Complex
Infield
Renovations
$5,000 $5,000 $10,000
2001 Breakfast
Optimist Club
Bozeman
Pond
Trees and
Landscaping
$10,000 $10,000 $20,000
2001 Bozeman
Skateboard
Club
Kirk Park Skate park
Construction
$15,000
2001 GVLT East Gallatin
Recreation
Area
Bridger over
River
$10,000 $15,000 $25,000
2001 Sunrise Rotary
Club
East Gallatin
Recreation
Area
Beach
Renovation
$10,000
2001 Bronken Park
Group
Bronken Park Sand, Final
Grading,
Irrigation
$25,000 $100,500 $125,500
2002 Gallatin Valley
Softball
Sports
Complex
Restroom
Building
$20,000 $130,000 $150,000
2002 Breakfast
Optimist Club
Bozeman
Pond
Landscaping,
Irrigation
improvements
$17,000 $17,000 $34,000
2002 Westfield
Neighbors
Westfield
Park
Trees, Irrigation
upgrades
$1,500
2002 Russ
Tuckerman
Tuckerman
Park
Parking Lot $8,000
2002 GVLT Trail System 3 Bridges $21,000 $50,000 $71,000
2002 Compassionate
Friends
Westlake
Park
Children’s
Memorial
Garden
$7,500 $7,500 $15,000
2003 Russ
Tuckerman
Tuckerman
Park
Bridge
2003 Lion’s Club Kirk Park Basketball Court
2003 Tennis Club Southside
Park
Tennis Courts $27,000 $223,000 $250,000
2003 Bozeman
Baseball
Kirk Park Dugouts and
fences
$6500 $8000 $13,500
2003 Neighbor Brookside
Park
Trees $383
2003 GVLT Trail System Trail Signage $6,145
2003 GVLT Trail System Westside Trail $6,765
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improvements
2003 Legion Baseball Legion Field Irrigation and
landscaping
$5000 $5000 $10,000
2003 Compassionate
Friends
Westlake
Park
Children’s
Memorial Park
2003 BMX Westlake
Park
2004 Gallatin Valley
Softball
Sports
Complex
2004 Bronken Park
Group
Bronken Park
2004 BMX Westlake
Park
2004 Skateboard
Club
Kirk Park Skate Park
Improvements
2004 Legion Baseball Legion Field
2004 Bozeman
Baseball
Kirk Park
2004 Bozeman
Baseball
West
Babcock Park
2004 Neighbors North
Meadow
Park
Park
Development
$16,000 Project
Died
City
Completed
in 2007
2004 Tennis Club Southside
Park
Fencing
2005 Cooper Park
Friends
Cooper Park
2005 BMX Westlake
Park
2005 GVLT Trail System Lanhgor Park $6,000
2005 GVLT Trail System Westside Trails $2,000
2005 Bozeman
Baseball
Kirk Park
2005 Bozeman
Baseball
West
Babcock
2005 Friends of
Bogert
Bogert Park
2005 GVLT Burke Park Trails $3,500
2005 GVLT Trail System North Rouse
Trail Head
$7,000
2005 DIsc Golf Club Rose Park
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2006 PROGRAM PLACED ON HOLD FOR ONE YEAR
2007 Bozeman Blitz Bronken Park Pave parking Lot $40,000 City
completed
2007 Breakfast
Optimist Club
Bozeman
Pond
ADA Dock $5,000 $27,000 $32,000
2007 Russ
Tuckerman
Tuckerman
Park
Parking Lot $3,890 Neighbor
Conflicts
2007 Gallatin Valley
Softball
Sports
Complex
Pavilion $30,000 On Hold
2007 North
Meadows
North
Meadow
Park
Playground $9,739 City
Completed
2007 Disc Golf Club Rose Park Parking Lot,
Well, Dirt
$62,758 $500,000 $562,758
2007 Sandan, LLC Sandan Park Playground $25,000 $33,000 $68,000
2007 BMX Westlake
Park
Parking Lot,
Irrigation
$27,589 City
developed
plan
$14,000
2007 Compassionate
Friends
Westlake
Park
Sidewalk $1,399 City
Completed
In House
2008 Sunrise Rotary East Gallatin
Rec Area
Restroom $43,440 $206,560 $250,000
2008 Bozeman
Baseball
West
Babcock Park
Improve
Infrastructure
$40,000 $41,000 $81,000
2008 Lion’s Club Christie
Fields
Restroom $41,750 On Hold
2008 Boulder Group Bozeman
Pond
Boulder $10,000 $15,000 $25,000
2008 GVLT Lanhgor Park Gallagator,
Stream
Restoration
$10,000 In
Progress
2009 Bozeman
Baseball
West
Babcock Park
Dug our roofs,
Shed, Fields
$20,000 $13,000
In
Progress
2009 NURB Depot Park Develop Park $20,000 In
Progress
2009 Breakfast
Optimist Club
Bozeman
Pond
Asphalt Trail $10,000 In
Progress
2009 Boulder Group East Gallatin
Rec Area
Boulder $10,000 In
Progress
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2009 FOR Parks Regional
Park
Dinosaur
PLayground
$12,240 $191,000 $203,240
2009 GVLT East Gallatin
Rec Area
Washed out trail
repair
$3,000 In
Progress
Currently, $194,839.91 has been awarded and allocated towards the remaining
thirteen (13) active projects. There is an additional $18,656.39 that is has not
been awarded to a specific project. The additional $100,000 is the
“unallocated” Park Improvement Grant funds for fiscal year 2010. Presently,
the Parks Division is accepting applications for this year’s allocation until
February 26, 2010.
Please refer to the table below for outstanding projects and their balances:
Year Group Park Project Award Match Total
Available
2007 GALLATIN VALLEY
SOFTBALL
SPORTS COMPLEX PAVILION $30,000.00 ON HOLD $30,000.00
2007 BMX WESTLAKE PARK LANDSCAPING $27,589.00 STALLED OUT $10,720.78
2007 RUSS TUCKERMAN GARDNER PARK PARKING LOT $3,890.00 NEIGHBOR
CONFLICTS
$3890.00
2007 COMPASSIONATE
FRIENDS
WESTLAKE PARK SIDEWALK $1,399.00 DONE BY
CITY
$1399.00
2007 DISC GOLF CLUB ROSE PARK COURSE
DEVELOPMENT
$62,758.00 $500,000.00 $41,985.37
2008 GVLT GALLAGATOR PARK TOTEMS,
SIGNAGE, KIOSKS,
$10,000.00 IN PROGRESS $10,000.00
2008 GVLT BOZEMAN POND WESTSIDE TRAIL
IMPROVMENT
$ 4,810.00 IN PROGRESS $4810.00
2008 LION’S CLUB CHRISTIE FIELD RESTRM/CONCE $41,750.00 ON HOLD $41,750.00
2008 BREAKFAST OPTIMIST
CLUB
BOZEMAN PONDS ASPHALT TRAIL $10,000.00 IN PROGRESS $10,000.00
2009 GVLT E GALLATIN REC AREA TRAIL
RECLAIMATION
$10,000.00 IN PROGRESS $10,000.00
2009 BOZEMAN BASEBALL W.BABCOCK PARK CONTINUED FIELD
IMPROVEMENT
$20,000.00 $13,000.00 $ 7,248.57
2009 NERB DEPOT PARK DEVELOP PARK $20,000.00 IN PROGRESS $20,000.00
2009 BOULDER GROUP EAST GALLATIN REC
AREA
CLIMBING ROCK $10,000.00 $7,000.00 $3,036.19
TOTAL CURRENT ACTIVE $252,196.00 $194,839.91
UNALLOCATED FUNDS $18,656.39
TOTAL $213,496.30
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In FY 2010 an unexpected failure in the Swim Center Air Handler, combined
with a Federal mandate to upgrade pool drains at both the Swim Center and
Bogert pools, required an expenditure of unbudgeted funds. The actual cost of
the pool drain upgrades were unknown and it was decided to freeze Park
Improvement Grant funds in case that money was needed to comply with the
Federal mandate. Groups which had been awarded funding were notified that
funding would not be released until after the completion of the Air Handler and
Drain projects.
By the time the Park Improvement funds were re-released, once the Air Handler
and Drain projects had been completed within budget, the summer
construction season was nearly over. The result of “freezing” the Park
Improvement projects, for essentially one summer, resulted in an unusually
high number of unfinished projects and outstanding balances.
Correspondence has also taken place with the groups that represent the
inactive projects to date. The intent was to communicate the Park Division’s
desire to have all of the outstanding Park Improvement Grant funded projects
completed by the fall of 2010, unless a formal request for an extension is
submitted, including the reasons for delay or inactivity. It was further
communicated that no Park Improvement Grant funds will awarded to groups
with outstanding projects.
With no Park Improvement projects being recommended in this year’s Parks
Capital Improvement Project (CIP) budget, emphasis will be directed towards
the completion of outstanding projects, 2010’s Park Improvement Grant fund
awarded projects, and awarding new projects, should the recommended Park
Improvement Grant funding be approved by the Commission.
The status of on-going projects, completed projects and any re-allocation of
Park Improvement funds will all be addressed during each year’s Park
Improvement Grant Annual report.
City vs. Non-City:
Park Improvement Grant funds have occasionally been used to improve parks
not owned by the City of Bozeman. Funds have been allocated to projects
within the city limits that might not technically be under city ownership.
Examples include:
· Bozeman Pond- owned by the state (FWP), yet managed and maintained
by the city under a $1 per year lease with the state. Over $750,000 has
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been invested in the park, through the Bozeman Optimist Club, in the
form of cash and in-kind donations. Park Improvement Grant allocations
totaled $67,000.
· East Gallatin Recreation Area- again, owned by the state (FWP), and
managed and maintained by the city under a $1 per year lease with the
state. In-kind donations and cash, through the Bozeman Sunrise Rotary
Club, have accounted for over $200,000 toward the new
restroom/concessions/storage/changing room facility. $43,400 was
allocated from the Park Improvement Grant funds towards this project.
· Dinosaur Playground- county owned land that is within city limits-
$178,902 of matching funds in the form of labor-in-lieu of, donated, and
discounted materials and specialized services, through the FOR Parks
group. The group was allocated $12,400 of Park Improvement Grant
funds for the project.
· Heroes’ Park (Legion Field) - county owned, yet within the city limits.
$20,000 of Park Improvement Grant funds have been allocated, through
Bozeman Baseball, for general field improvements. The complex is
conservatively valued at over $300,000.
The reasoning behind approving Park Improvement Grant funds for these non-
City owned parks has been the same reasoning that we use for all decisions
made; what is best for the Bozeman community. All of the projects are on
publicly owned land and designated as parks. They are either managed by the
City or we have direct contact and communication with the managers. The
City is recognized as a partner.
In Conclusion:
The Park Improvement Grant program has succeeded because of the support
from the Public, the City Commission, and the City Administration. Since it
was established in 1999, $1,036,504 has been successfully infused into park
infrastructure improvements. The importance the Bozeman community places
on parks cannot be illustrated any better than by the more than $2,000,000
realized in matched funds.
When compared to public safety, parks and recreation will always be a lower
priority. Yet, the Park Improvement Grant program has allowed the parks and
facilities to continue to improve and expand due to the generous efforts from
the Bozeman community. In the end, we all benefit from the projects.
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