HomeMy WebLinkAbout4240, Change order 4 for lower yard-HRDC bus barn.pdf Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Approval of Change Order #4 for the Lower Yard Vehicle Maintenance
and HRDC bus Barn for modifications to the fire suppression/alarm
system and the addition of a welding vent hood.
MEETING DATE: February 1, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign Change Order #4 for the City’s
share of the cost of the modifications to the fire suppression/alarm system and the addition of a
welding vent hood in the vehicle maintenance shop. The cost of the change order is $9,554.73.
BACKGROUND: During the bidding process the revisions to the fire suppression/alarm
system were called out during concurrent plan review. The addition of the welding hood was
called out by staff as a needed amenity in the shop area.
The schedule of the bid process did not allow enough time to issue a formal addendum so that
the items could be included in the original bid. Instead, a place holder was put into the budget
for the estimated cost of these two items and the components are now being added as change
orders.
FISCAL EFFECTS: The fire suppression/alarm system and vent hood are listed in the
budget under pre-construction change orders. The amounts identified for these two items are
$6,400.00 for the fire system, city share of $3,200.00, and $5,000.00 for the welding hood and
related fans and electrical work; for a total of $8,200.00. The city portion of the change leaves
$1,354.73, which will be charged out against contingency.
Project Contingency $128,501.70
Change Order #2 ($4,839.82)
Chance Order #3 ($2,362.30)
Change Order #4 ($1,354.73)
Contingency Balance $119,944.85
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ALTERNATIVES: As suggested by the City Commission.
Attachments: Resolution No. 4240 and Change Order Form #4
October 27, 2009 Budget Estimate
Report compiled on: January 27, 2010
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COMMISSION RESOLUTION NO. 4240
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT
WITH BN BUILDERS, BOZEMAN, MONTANA.
WHEREAS, the City Commission did, on the 5th day of October 2009, authorize award of the bid
for the Construction of the Vehicle Maintenance Building and HRDC Bus Barn to BN Builders, Bozeman,
Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and BN Builders, Bozeman, Montana, as contained in Change Order #4, attached
hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to
execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed
to attest such signature.
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Resolution No. 4240, Change order #4
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PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular
session thereof held on the 1st day of February, 2010.
__________________________________________
JEFFREY K. KRAUSS
Mayor
ATTEST:
________________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
_____________________________________________
GREG SULLIVAN
City Attorney
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