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HomeMy WebLinkAbout1992-11-09 ccm , I MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 9, 1992 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, November 9, 1992, at 3:30 p.m. Present were Mayor Swanson, Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, City Manager Wysocki, City Attorney luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Swanson asked if any of the Commissioners wished any of the Consent Items be removed for discussion. City Manager Wysocki requested that authorization for the Mayor to attend the seminar sponsored by the Lincoln Institute of land Policy be removed for discussion. Minutes - November 2. 1992 It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the minutes .Of the regular meeting of November 2, 1992, be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. Discussion - recommendation for use of Dorothv Porter beauest as forwarded bv the Librarv Board of Trustees City Manager Wysocki submitted to the Commission a memo from Karen Vinton, Chair of the Library Board of Trustees, dated October 26, forwarding that body's recommendation for use of the Dorothy Porter bequest of $50,000. He then noted that Mrs. Edna Berg, member of the Library Board of Trustees, Mr. Harold Busching, Chair of the Library Foundation, and Mr. Steve Cottrell, Director of Libraries, are present to discuss this item. . Mrs. Edna Berg forwarded the Library Board of Trustees' recommendation that the $50,000 bequest from Ms. Dorothy Porter be transferred from the City's account to the Bozeman Public Library Foundation endowment fund, which is where most of the Library's sizeable donations are deposited. She noted that this will ensure that the gift will continue to give in perpetuity, since only the interest would be used each year. She stated that for the Library's Centennial, a goal of 11-09-92 -.---.--...-.. . , - 2 - $250,000 in the Foundation was established; and as of this date, the account has a balance of $149,000. She then stated that this year, the account has yielded 6.8 percent, while the overall yield has been 13.1 percent. Mrs. Berg then noted that Benjamin Franklin left $4,444.44 each to Philadelphia and . Boston, which were his two favorite cities. She noted that so far, the City of Philadelphia has realized $4 million from their trust; and the City of Boston has realized $2 million. She noted that the Bozeman Public Library Foundation wishes to follow that same principle in its utilization of these monies. Mr. Howard Busching stated his concurrence with Mrs. Berg's comments. Commissioner Knapp stated that she recognizes the City's interest in quickly depositing the monies into one of its interest-bearing accounts until the disposition of the gift could be established. She then indicated that she feels it would now be appropriate to approve the Board's recommendation and have those monies transferred to the Foundation's endowment fund, noting that she feels that is what Ms. Porter intended. City Attorney Luwe requested that this item be referred to staff for legal review, to ensure . that the gift would not be jeopardized by the recommended transfer. He then indicated that he will forward the findings of his review to the Commission prior to final action, which will hopefully be by the end of the month. It was moved by Commissioner Stiff, seconded by Commissioner Vincent, that the Commission acknowledge receipt of the recommendation from the Library Board of Trustees for disposition of the $50,000 bequest from Dorothy Porter, and authorize transfer of those monies to the Bozeman Public Library Foundation endowment fund, subject to affirmation from legal counsel. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, Commissioner Frost and Mayor Swanson; those voting No, none. . Ordinance No. 1356 - vacatina and abandonina that portion of Frvslie Street adiacent to Lots 21. 22. 23. 24. 25. 26. 27. 28. 29 and 30 of the Amended Subdivision Plat of Block 9. Figgins Addition. Phase I City Manager Wysocki presented Ordinance No. 1356, as approved by the City Attorney, entitled: 11-09-92 - 3 - ORDINANCE NO. 1356 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONT ANA, V ACA TING AND ABANDONING THAT PORTION OF FRYSLlE STREET ADJACENT TO LOTS 21, 22, 23, 24, 25, 26, 27, 28, 29 AND 30 OF THE AMENDED SUBDIVISION PLAT OF BLOCK 9, FIGGINS ADDITION, PHASE I. The City Manager reminded the Commission that this street vacation is a part of the .pproval of the Overbrook planned unit development. He then noted that this is the technical process for vacation of the subject portion of Fryslie Street, and recommended that the ordinance be provisionally adopted at this time. It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the Commission provisionally adopt Ordinance No. 1356, vacating and abandoning that portion of the Fryslie Street right-of-way lying north and west of a line extending from the northwest corner of Lot 31 to the northeast corner of Lot 20, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff and Mayor Swanson; those voting No being Commissioner Vincent. . (a) ConceDt Dlan review - Gene Graf - Gallatin Center PUD - Dhased 180-acre mixed use develoDment - generallY located between GardinerlSimmental Plaza. 1-90. Thomas Drive and Baxter Lane: (b) endorsement of review Drocesses The City Manager noted that, included in the Commissioners' packets, was background information on this concept plan proposed by Gene Graf for the Gallatin Center planned unit development. He noted the subject 180-acre parcel is generally located between the GardinerlSimmental Plaza, 1-90, Thomas Drive and Baxter Lane. He then noted that the applicant is also requesting endorsement of the alternate review process provided for in the zone code. Associate Planner Kevin Wall noted that the applicant is proposing a 180-acre mixed use planned unit development. He reminded the Commission that the concept plan review process can be characterized as a "trouble shooting session", in which the applicant is seeking general . comments on the project as a whole and any specific elements that it feels should be addressed in the formal application. The Associate Planner stated that the applicant wishes to utilize the master plan and development guidelines only for this planned unit development, with no concrete site plan. He stated that under this process, individual site plans and subdivision reviews will be considered for 11-09-92 - -----.--- - 4 - each project. He noted that under the zone code provisions, the Planning Board makes the decision on whether the master plan and development guidelines only process is acceptable for a project; however, the applicant has requested that, since the Commission makes the final decision on the application, it make its position known on this item as well before the process is started. . Associate Planner Wall stated that development of this subject planned unit development is contingent upon the completion of the North 19th Avenue 1-90 interchange. He noted that the subject parcel is large and substantially undeveloped; and a very long build-out period is anticipated. Responding to Commissioner Frost, Planner Wall stated that the subject parcel is designated as business park/industrial and commercial in the master plan; and both of those land use designations allow for a rather broad spectrum of uses. He then noted that there is a swath of public lands and institutions designation across the parcel, following the two stream corridors. He also indicated that the property to the west is designated as urban residential infill, which would allow for some residential development along the western boundary of the subject parcel because of the flexible boundary of the master plan. Further responding to Commissioner Frost, the Planner stated that the concept plan .suggests more access points to the project than are currently designated by the Montana Department of Transportation on its roadway design for the interchange area. He also noted that concerns regarding traffic impacts on North 19th Avenue, Baxter Lane and Durston Road were raised through the DRC and Planning Board reviews. Commissioner Vincent asked about the status of the Rolfe property and how it relates to this project, since the property under discussion essentially surrounds that parcel. Associate Planner Wall indicated the applicant will address that issue in his presentation. Responding to Mayor Swanson, the Planner stated that a motion to endorse the review procedures is not binding. He noted, however, that both the applicant and staff would be more comfortable with following that process if the Commission endorsed it. Mr. Don Chance, Confluence Services, Helena, indicated that he has been retained by the .apPlicant to provide the planning services for this project. He noted that he is working with Fischer and Associates, landscape architects from Billings, to create an innovative and attractive plan for development of the proposed mixed use development. He then reviewed the concept plan, noting that the Gallatin Center PUD is proposed as a multi-use long-term planned unit development, taking a minimum of twenty years to reach full development. He stated that, rather than request a 11-09-92 ...-...-.------ _._.__......u_.. - 5 - straight rezoning which would allow for development of any allowed use within that zoning district, the applicant has indicated his preference for the master plan and development guidelines, which establish a general framework within which development may occur. He also noted that Mr. Graf is interested in avoiding the typical real estate pressure which occurs with the development of a . new interchange, particularly the strip commercial development that often occurs. He stated the best way to avoid that problem is to have a master plan for the large parcel in place. Mr. Chance noted that one of the first steps in developing the plan is to establish a roadway system which complements the interchange design and the alignment of the North 19th Avenue roadway and set aside those rights-of-way. He noted that through this process, the developer will be dedicating slightly over 11 acres of property to the appropriate governmental agency for the interchange and road corridors. Mr. Chance stated that the applicant is trying to achieve a variety of objectives through this process, which he addressed individually. He noted the first is design objectives, under which the applicant is trying to create a soft entryway corridor to the community. He noted that the automobile totally dominates the scale of activities close to an interchange. He stated the second .objective is to downscale the size of development as quickly as possible, taking it from an interchange scale to a pedestrian scale. He stated that the landscape architect is working with his firm on this aspect, noting that the short geographic distance makes meeting this objective rather challenging. He noted that Mr. Graf feels that what does or doesn't happen in this critical part of the entryway will set the tone for what occurs in the remainder of the entryway. Mr. Chance stated the third objective is to create a natural extension of the downtown central core. He noted that large business parks often become isolated satellites rather than natural extensions of the community. He stated the fourth objective is to ensure that the pedestrian, or human element, is addressed. He noted the fifth objective is to ensure that the multiple use format is utilized. He noted that the traditional business park becomes a large, sterile place with no vitality after the close of the business day. He stated that the applicant is considering the inclusion of . some high-density residential development along the west side of the project, to generate 24-hour- a-day activity on the property, to ensure its vitality. He stated the sixth objective is to develop a master plan which establishes a framework that is flexible enough to accommodate any changes in development that may occur over the next 20 or 25 years. He noted his anticipation that there will be uses and businesses at that point in time that are not even conceived now. 11-09-92 --- - - --.------..--. . --.-..-------- _____._. n.._ - 6 - Mr. Chance noted that the Rolfe property, which contains 22 acres, is located essentially in the center of the subject 180-acre parcel on a north/south axis, and is located along the eastern side of the parcel. He noted that conversations with the current owners, who are elderly, have reflected their lack of interest in selling. He noted, however, that when the property enters an .estate, it may be possible to purchase that property and incorporate it into this overall development. Mr. Don Chance reviewed the land use designations for the subject parcel, noting the northern portion is designated for commercial while the southern end is designated for business park/light industrial. He further noted that with the urban residential infill designation to the west, that portion of the site could be developed as residential to meet the objectives set forth above. He stated, however, that it would be more desirable to mix the commercial and business park/light industrial uses closer to the north end of the project, with neighborhood commercial uses being constructed at the southeast corner of the parcel, along Baxter Lane. Mr. Chance stated there are two live streams traversing the subject property, with a portion of one of those streams having been channelized at some time in the past. He noted the intent to use these stream corridors as the focal point for pedestrian walkways, linking the .interchange area to Baxter Lane. He noted that this would be accomplished through fens, which would be fully landscaped and contain other outdoor amenities. He stated that two small lakes are planned on a five-acre portion of the site. He noted that these would be developed as gravel was taken from the site for the highway project, since it is anticipated the project will require a substantial amount of gravel. Mr. Chance noted that the commercial development at the north end of the site is to be concentrated along a circular drive, rather than along the North 19th Avenue corridor. He further noted that a two-acre patch of heavily landscaped area along the arc of the drive should help to minimize the visual impacts of that development from the roadway. He noted that it is anticipated that the first development to occur will be along that drive, and will probably consist of a gas station and a fast food restaurant or two. He noted this seven-acre parcel is located below road .Ievel; and the applicant is considering a rooftop requirement for those buildings to minimize their visual impact. He further noted an intent to attract an upper end motel, possibly with convention center facilities, on one of the larger parcels near the interchange. He then stated it is anticipated that low rise professional office buildings will be constructed in the central portion of the development, with the neighborhood commercial on the south end. 11-09-92 .. ..---- .. - ....-.. - 7 - Mr. Chance stated that the idea of residential development along the west side of the property has been considered; however, he does not know if that will occur. He noted the applicant's intent to work with the residents along Thomas Drive, accepting their input on whether residential development is more desirable than low rise business park type uses. He stated that, .because of the costs involved in this development, higher density residential development would be necessary to make the project economically feasible. Mr. Don Chance stated the applicant is proposing a private roadway system with public access easements; and it would be the commercial property owners' association responsibility to maintain that roadway system. He noted that the fen could be dedicated to the City, with the commercial property owners' association being responsible for its maintenance and liability insurance. He then stated that the roadway system has not yet been designed, and is dependent upon the alignment of the main road corridor. He also noted that the roadway system will not be fully designed until it is known whether or not the Rolfe property will be a part of the overall project. He noted, however, that the applicant wishes to avoid any appearance of strip-like development along the North 19th Avenue corridor. . Mr. Don Chance then forwarded the following five questions, to which he requested Commission input: 1. The comprehensive plan designates the north end of the parcel for commercial and the south end for light industrial. Is the Commission willing to accept a mixture of those uses rather than segregation of those uses? 2. Would the Commission be willing to allow residential development along the western boundary of the parcel, even though the master plan land use designation does not allow it on this parcel? 3. The applicant is proposing a private roadway system. One of the prime concerns is minimizing run-off; therefore, the applicant would prefer to use a grass swale system rather than curb, gutter and sidewalks. Also, the applicant is proposing a comprehensive pedestrian way through the project that will not always be immediately adjacent to the roadways. Is the Commission willing to accept this type of roadway design, rather than the City street standard? . 4. At this time, no through streets are proposed to the western boundary and Thomas Lane, rather, looped roads are planned through the development which eventually provide access back onto North 19th Avenue. He noted that this has been proposed because of concern that Thomas Drive would be unable to accommodate the additional traffic and because of concern for the impact that truck traffic may have on that area. He noted that this was a subject of substantial discussion at the Planning Board, since some members felt strongly that through roads should be provided while others felt as strongly that they should not be. 11-09-92 -------.. -- ___ . ___....___..___.____n__. - ..------...-.-- ---~------.-.- .---- -- - - - ..--.-.- - - 8 - 5. The extension of water and sewer trunk lines to service the subject parcel could become quite expensive. At the present time, a major sewer trunk line cuts across the north portion of the property, so it would be easy to stub a service line out to the parcel. There is substantially more concern about the water line since there is no water line close at the present time. He noted that with the plume which has extended into that general area, and the potential for contamination in any well system that may be developed, the applicant would much . prefer to connect to City water as soon as possible. He noted that if water is extended to the intersection of Baxter Lane and North 19th Avenue, the applicant could then seek extension of that water line through an SID. He noted, however, that these upfront costs for utilities could be extremely heavy for a project that has a long build-out period. The Commissioners each responded in turn to these questions and issues. Commissioner Frost stated his support for the six design objectives listed and for the potential of residential development. He noted his strong interest in the proposed public pedestrian way, noting it could be utilized by those who wish to take a break from traveling and walk a little. He then noted that staff is currently working on options to the traditional curb and gutter roadway; and he feels that with other pedestrian ways being provided, it would be appropriate to consider alternate road designs for this project. He then expressed his concern about not providing through streets, especially for emergency vehicles. He suggested that those accesses to the west could .be on a small scale, rather than standard size roadways. He then stated that he must rely on staff input to address the utilities issue. Commissioner Frost stated he feels this proposed plan could create a very interesting entryway to the community. He noted that with the park-like setting for the visitors' center, a very attractive entrway could be realized. Commissioner Stiff stated his support for the proposed mixture of commercial and industrial uses. He then stated that he is always concerned about private roadways within city limits. He indicated his need to rely on staff for a response to the issue of utilities extensions. Responding to Commissioner Vincent, Mr. Gene Graf, applicant, provided a general timeline for development of the project. He stated his intent to develop the site in many small .Phases, as demand dictates. He noted that the contract letting for the interchange is scheduled for next spring, with the roadway to be completed in the fall of 1994. He stated that within the next two or three years, he expects two or three businesses to locate in the services campus at the north end. He noted that if a larger motel with convention facilities locates at the interchange, he anticipates that one or two smaller motels will be attracted to that area as well, possibly within 11-09-92 - 9 - the first five or six years after the interchange is completed. He then stated that during that same period of time, he also expects that a small grocery store or maybe some other neighborhood commercial type of business may locate along Baxter Lane. He noted that if the need for affordable housing continues, it may then be feasible to consider some residential development along the . western edge. He stated that the center portion of the site will probably be the last to develop. Mr. Gene Graf then projected that it may take as long as 50 years to fully develop this parcel, stated that "my children and my sister's children will be more involved in the development of this than we are". He also noted that it has taken approximately 32 years for North 7th Avenue to develop to its current level. He stated that with the fact that he wishes to push development to the interior of the property, he anticipates it will take longer to develop this portion of the corridor than it did to develop North 7th Avenue. Further responding to Commissioner Vincent, Mr. Graf stated a willingness to install some of the improvements and amenities that don't cost a lot of money rather early in the development, such as some of the trail systems. He noted the importance of maintaining a financially viable project to ensure its success. a Mr. Don Chance stated it is anticipated that infrastructure improvements will be installed ~..,.,. with each phase of the project. He noted the importance of recognizing that the master plan for development of this project is a long-term plan that will take many years to realize. He further noted that as this project moves through the various review steps, the master plan for the entire 180-acre parcel will not become much more definitive than it is at this time, with the development guidelines and reviews of individual applications and site plans formalizing what will actually occur. Further responding to Commissioner Vincent, Mr. Graf stated that the design guidelines, covenants and restrictions are to be filed with the Clerk and Recorder's Office. He noted that if the project starts and then something goes wrong, with no development occurring for the next several years, there is still an assurance that any future development will conform with the . concepts under consideration. He further noted that developing the project in small phases should help to ensure its financial integrity. Mr. Chance stated that through the development process, the applicant plans to keep the entire parcel looking nice. He noted that, rather than the turf grass appearance, the applicant is considering a softer look, possibly including native grasses and some wildflower seed mix. He noted that the property is currently in alfalfa, so a portion of the property may also remain in 11-09-92 - 10 - agricultural use until developed. Commissioner Knapp stated support for the concepts reflected in this plan, particularly the inclusion of pedestrians. She then stated her concern about the number of accesses into the property, particularly because of the traffic hazards those accesses can create. She asked the ---. applicant if he has considered a frontage road to minimize the number of accesses. . Mr. Graf responded by indicating his opposition to frontage roads. He then stated that in this instance, a frontage road would not promote his desire to encourage east/west development rather than north/south development of the site. Commissioner Knapp noted the future development of a commercial, office and residential node on the north side of the interchange, which has many of the same types of concepts as reflected in this proposal. She then stated she is not interested in having an interchange with gas stations on all four corners. She noted that Bozeman's downtown is one of the things that makes it a delightful place to live, as well as the importance of ensuring that development in the community is complementary to the downtown rather than competitive with the downtown. She then stated her appreciation for the concepts reflected in this proposal. .----. Mayor Swanson requested developer input on the design objective plan guidelines and '., whether they were difficult to address in preparing this plan. He then stated his support for the proposal to utilize mixed uses. He noted that, while he thinks that including residential development would be a good idea, he anticipates that those living in single-family residences across Thomas Drive will not be supportive of higher density residential development across the street. He then stated his interest in having easements for through streets to the west, although he does not believe it would be necessary to construct the roads at this time. He noted that with the anticipated construction of a new fire substation near the interchange, he does not feel it is critical to have roads which extend through the development. Mayor Swanson stated his uncertainty about curbs and gutters versus swales for drainage, -----... noting that staff must address that issue first. He noted the apparent high water table in the area, (' . and the importance of ensuring that groundwater is not impacted by the run-off from paved surfaces. He then stated that he feels it is important for the developer to tie onto City utility services as quickly as possible, if financially possible to do so. The Mayor then stated his support for the idea of connecting the visitors' center to the trail system, particularly since this is a location where the mountain ranges are readily visible. He 11-09-92 -.---------.. ...-- -... - 11 - noted that Springhill Road is becoming a heavily used bicycle corridor; and, hopefully, this trail system will enhance access from the city to that corridor. Mr. Gene Graf stated that an underpass for pedestrians and bicyclists from the visitors' center to the subject parcel, possibly through installation of an 8-foot culvert under North 19th .Avenue, has been considered. He noted that if that is financially feasible, it may be beneficial to do so. Commissioner Frost noted some of the development guidelines that the Commission has approved for recent projects, suggesting that they may provide some good tips to be considered during development of the guidelines for this project. Mr. Don Chance responded that he has already prepared a draft set of development guidelines. He noted that those guidelines are currently between 35 and 40 pages long, with conditions, covenants and restrictions covering another 70 pages. Mr. Chance then stated that the design objective plans helped in developing the guidelines for this development; and he did not find them cumbersome to work with. He noted that the plans do provide an overview of how the City wishes its entryways to develop, and yet they are general _and vague enough to allow people to utilize creativity within those guidelines. - Mr. Gene Graf noted that he is quite comfortable with residential projects; however, he noted this project is entirely different. He noted the opportunity that a new interchange provides for the community and his desire to ensure that the development of his property is consistent with visions for that area. City Manager Wysocki noted that easements must be provided for the water and sewer lines. He then noted that private streets must be installed by the developer, since the SID option is not available for that type of street. He noted plans to extend the City's water main system to the intersection of Baxter Lane and North 19th Avenue, suggesting that to extend a 12-inch line into this development should provide adequate water for the project. . The City Manager then noted that fire protection was not addressed in the applicant's presentation. He noted this is a major concern of the staff and the Commission. Mr. Don Chance responded that the developer will contract with the Belgrade Volunteer Fire Department for fire protection. He noted that they are planning to construct a new substation across the interchange; and they have the best facilities, equipment and manpower in the immediate area. He stated they are presently working on detailed plans for supplemental flow 11-09-92 - -- ---.-- -.------ ._.. _._.. ___.._ ....u_.._______.".__...__......___ .._ - 12 - sources, such as the two ponds proposed, in addition to the City water mains. Mr. Gene Graf noted that natural flow on the property is to the north; therefore, sewer service would probably need to be provided from that end rather than from Baxter Lane. Commissioner Stiff noted the extensive trail system that is proposed; however, he noted .that no large park area is proposed. Mr. Chance stated that there is no requirement for open space in an industrial or commercial development. He then noted that, although the drawings don't really reflect it, there is quite a bit of acreage involved in the proposed open space system. City Manager Wysocki suggested that if a large area of open space is proposed, it should be at an edge of the property, providing the potential to increase the size of the open area through dedication of open space by an adjacent property owner. He also noted that a park area on this property could be constructed as a passive area, rather than an active area. It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the Commission allow the Gallatin Center PUD proposal to be reviewed by the master plan and development guidelines only option, as outlined in Section 18.54.080.A.3. of the zoning ordinance. . The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. ReDort on attendance at Montana league of Cities and Towns Convention in lewistown on October 7-9. 1992 City Manager Wysocki noted that Mayor Swanson had requested this item be placed on the agenda, since only two of the Commissioners attended the Convention this year. Commissioner Knapp noted that the keynote speaker at the 61 st annual conference of the Montana League of Cities and Towns was Mr. Don Fraser, First Vice President of the National League of Cities and Mayor of Minneapolis. She noted that he spoke about the forgotten .Americans, and his concern about how cities can support families. She stated that the next session was on personnel issues, with an excellent presentation being made by Laurie Ekanger, Director of the State Personnel Division, and Carlene DeVeau, Personnel Director of the City of Billings. She noted that the information was good, with emphasis being placed on a common sense approach. She also noted that the importance of good written job descriptions and written 11-09-92 .-...-...-. -..-.. - 13 - documentation on job performance were emphasized. Commissioner Knapp noted that she also attended the highly technical presentation on bond ratings. She stated that, while the information was good, she is hesitant to attempt to forward any of the comments because of their technical nature. She noted that John Rothwell, . Director ofthe Montana Department of Transportation, announced that Montana has been allocated $31 million in federal monies to fund bicycle and pedestrian facilities and other enhancement projects over the next six years. She noted that cities over 1,000 population and all counties are eligible for a pro rata portion of those monies. Paul Polzin, Director of Bureau of Business and Economic Research at the University of Montana, gave his presentation on economic trends in Montana. She noted her disappointment in this presentation, stating she does not feel that the most current data was reflected. She did state, however, that the presentation made her reflect on what has occurred over the past year. Commissioner Knapp noted that in his presentation, AI Thelen, former City Manager of Helena and Billings, indicated the importance of maintaining multiple sources of revenue. Mayor Swanson highlighted some of the comments from Mayor Fraser, including the fact .~ that over 40 percent of families under 30 are living in poverty. He also noted the importance of .., not just focusing on more jobs, but jobs with better wages as well. He stated that Mr. Fraser noted the importance of addressing federal mandates to cities that do not include funding. He noted that polls reflect that people trust local government more than any other layer of government. Mayor Swanson noted that Mr. Rothwell forwarded a breakdown of the federal monies to be received; and it includes $123,000 for Gallatin County and $125,000 for Bozeman for each of the next six years. He then stated that Paul Polzin emphasized that basic industries create jobs, rather than service or spin-off businesses. He also noted that Mr. Polzin emphasized the north/south axis of trade that is beginning, in lieu of the current east/west axis. He then noted the importance of preparing for that transition, so that the best advantage can be taken of that change. . The Mayor noted that Larry Grinde, Representative from Lewistown and Bob Williams, Senator from Hobson, spoke about their views of the upcoming legislative session. Also, Mr. Grinde discussed Constitutional Amendment 23, which was defeated in the recent election. He noted that amendment would have allowed the State to sell its miscellaneous parcels, not including school lands, to local governments for less than fair market value. He noted it was anticipated that this would have saved the State money in the long run; and it would have greatly benefitted the 11-09-92 - 14 - local governments. The Mayor then stated that he attended one of the shotgun sessions, at which Dick Torkildson, Pilot Energy Conservation Program, MLGEO/MaCO, spoke about the new compact fluorescent light tubes. He noted that Montana Power Company is willing to assist local .governments in making a conversion to those new light tubes. which are designed to operate more efficiently. In that same session, Dan Kemmis, Mayor of Missoula, noted that larger communities are more healthy than smaller communities; and it is important to reverse those trends. The Mayor then noted that the new franchise fees for utilities in Billings was another topic discussed. He noted an interest in watching that effort progress through the process. Mayor Swanson stated he has received the resolutions in final form from the League office; and copies of those resolutions were forwarded to the legislators with the letter notifying them of the November 17 meeting. He noted that Resolution Nos. 1, 2, 4, 15 and 17 are to be discussed in detail at that time. City Manager Wysocki noted that, while the presentation on bond ratings was extremely technical, it was interesting to note that the quality of life element is now being considered when .rating bonds. He then noted that he was elected to serve on the MMIA board for another two-year term; and Mr. Jim Tillotson, City Attorney for Billings, was re-elected as Chairman. He then noted that the INTERCAP program has been restructured to allow for ten-year loans for certain types of uses. City Attorney Luwe stated he spent most of his time in the Montana City Attorneys' conference. He noted that the most important part of the conference for him was the opportunity to discuss mutual problems with City Attorneys from other communities. Authorize Mavor Swanson to attend conference SDonsored bv the Lincoln Institute of Land Policv - December 4-5. 1992 - Providence. Rhode Island City Manager Wysocki reminded the Commission that he had requested that this item be .removed from the Consent Items for discussion, at Commissioner Stiff's request. Commissioner Stiff questioned the benefit of attending this type of meeting, given the manner in which the community is progressing in this area. He also asked what the costs of the requested travel would be, and whether there would be enough benefit in a seven-hour session with a three-hour optional walking tour to justify those expenses. 11-09-92 ~ - 15 - Mayor Swanson noted the greenway movement which is underway in the community, and his desire to gain more information which could be beneficial to that group. He further noted that he is impressed with the Lincoln Institute of Land Policy and the caliber of professionals it is able to attract for its programs. He noted that an attempt to acquire two miles of railroad right-of-way, . known as the Story Mill easement, is just beginning; and he feels that this seminar may provide some beneficial tips to make that process easier. The Mayor then briefly reviewed the costs that would be incurred, which include a registration fee of $135, two nights' lodging at $80 per night, and airfare at an estimated cost of $400 to $500. Commissioner Stiff questioned whether this is an appropriate use of City monies. Commissioner Frost stated that, in light of activities occurring in the community, and with the Gallatin Valley Land Trust becoming more effective, he feels that attendance at this type of seminar is important and could prove beneficial. He noted that to have the Mayor attend is important, since it can benefit not only the local government, but the community groups to which he speaks as well. . Commissioner Stiff responded that, while he does not question the value of this conference, he does question whether the City should pay for it. Commissioner Vincent noted the Commissioners have budgeted a certain amount for travel, which is quite low; and he feels that they have appropriately discriminated in the use of those monies. Commissioner Stiff stated he feels it would be appropriate for the Commission to decide how the monies budgeted for travel are to be used throughout the year at the beginning of the fiscal year, rather than reacting to this type of request in mid-year. He then raised the issue of stewardship where taxpayers' money is concerned. Commissioner Vincent requested a history of how monies for travel have been spent by . the Commissioners in past years. He noted that type of information could be beneficial in making a decision on type of request in the future. Mayor Swanson responded that he believes the Commission has always considered the stewardship issue when considering travel. He then noted that notice of this type of conference is given only thirty, sixty or maybe ninety days prior to the seminar; therefore, it is not possible to determine the specific travel to be covered through the budget at the beginning of the fiscal year. 11-09-92 - 16 - Commissioner Knapp noted that Mayor Swanson is the City's representative on the Transportation Coordinating Committee. She noted that committee considers the issues of bicycle travel and the potential of rails to trails when looking at the overall transportation issues in the community. She then stated that she feels this seminar could provide some valuable information .in future committee considerations. It was moved by Commissioner Vincent, seconded by Commissioner Knapp, that the Commission authorize the Mayor to attend the conference sponsored by the Lincoln Institute of land Policy which is to be held in Providence, Rhode Island, on December 4 and 5, 1992; and, it being in the public interest, that the appropriate expenses be paid by the City. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vincent, Commissioner Knapp and Commissioner Frost; those voting No being Commissioner Stiff. Mayor Swanson abstained. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" .items. (1 ) Invitation to attend the Help Center open house on Wednesday, November 11. (2) Notice of the Chamber of Commerce Governmental Affairs Committee meeting scheduled for 7:30 a.m. on Thursday, November 12, at the Security Title office. (3) Copy of the Bear Canyon history, as forwarded by Mayor Swanson. (4) Copy of the article entitled "Will Old Steam Engine Make It Back to Civilization?" published in the January 31, 1971, edition of the Bozeman Daily Chronicle, as forwarded by Mayor Swanson. (5) Agenda for the Board of Adjustment meeting which was held on Thursday, November 5. . (6) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, November 10, at the Carnegie Building. (7) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, November 10, at the Carnegie Building. (8) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, November 10. 11-09-92 ----.-- - 17 - (9) The City Manager submitted his weekly report, as follows. ( 1) Noted that the last Valley Unit Subdivision auction sale was held on Wednesday, at which the 21.36-acre unplatted parcel was sold for approximately $100,000 more than the minimum bid; and the Highway Department purchased the four narrow lots for the future expansion of U.S. Highway 191 eat the minimum bid. He noted that CDS No. 1509. which was to have been sold at the auction, \ was redeemed on Wednesday morning through payment of all of the outstanding SID balances. (2) Indicated that Administrative Services Director Gamradt is preparing an overview of how the auction sales of Valley Unit properties have impacted the City's position as it relates to the special assessments which had gone delinquent. (3) Noted that staff is reviewing the water and sewer rates, in anticipation of seeking rate adjustments within the next few months. He reminded the Commission that these rate adjustments have been made in the spring in the past few years; and staff is now attempting to change the time of year when adjustments are made, so that the increase in rates does not occur at the same time as the largest bills of the year. (4) Noted that the Finance Department has mailed the special assessment notices for this year, and is currently working with approximately 20 property owners who have delinquencies more than two years old. . He noted that if attempts to bring those delinquencies current are unsuccessful, the City may need to consider proceeding with auction of those lots. (5) Noted that staff and representatives from the State have met with the Planning Board in an attempt to develop a recommendation which the Board is willing to forward to the Commission regarding adoption of the transportation plan update. He noted it appears that two or three more meetings are necessary to formulate and approve that recommendation. (6) Announced that the Parking Commission met last Thursday, at which time the downtown parking section of the transportation plan was reviewed and discussed. He noted that another Parking Commission meeting is to be held in early December. (7) Stated that he met with some individuals who are pursuing the creation of an SID for installation of a water main along East Frontage Road; and the process seems to be progressing quite well. (10) The City Manager reminded the Commission that the terms for a number of the . members on the various boards and commissions expire as of December 31. He then suggested that the Commissioners may wish to direct the Clerk to advertise for those positions, so that they can be filled without a lapse in membership. The Commission directed the Clerk to advertise for those positions as soon as possible. (11 ) Commissioner Vincent submitted the following. (1) Noted that someone 11-09-92 .......----- . . - 18 - mentioned to him the possibility of the City trying to acquire the "postage stamp size" parcel adjacent to the new Blockbuster video store, to maintain a patch of green as people enter the downtown area. (2) Expressed his extreme concern about unmarked intersections in the community, and the high probability that someone will be killed at one of those intersections. He . noted that at the intersection closest to his house, which is an unmarked intersection, three high- speed accidents have occurred in the past three years. He then stated his intent to talk to Director of Public Service Forbes about this concern, particularly with the increased traffic on all of the city streets, in an attempt to address the situation before a fatality does occur. He indicated that once he has all the information he feels is necessary for logical discussion, he will request an agenda item to address this concern. ( 12) Commissioner Knapp submitted the following. (1) Noted that her hosting of a "Night of 100 Dinners" seems to have been well received. (2) Noted the monthly report from the Bozeman Public Library, and the increases in circulation, materials and services that are reflected in that report. (3) Asked about the TCC meeting scheduled for Wednesday, November 18. Both City Manager Wysocki and Mayor Swanson responded that the meeting is to be held; and neither .Of them can attend the meeting. (13) Commissioner Stiff submitted the following. (1) Attended the Valley Unit Subdivision auction sale. (2) Noted that he received a telephone call from Representative Joe Barnett indicating that he cannot attend the dinner meeting set for November 17. He further noted that at least three other representatives will be unable to attend that meeting as well, suggesting it should possibly be rescheduled. Following a brief discussion, the Commission concurred that the dinner meeting should proceed as scheduled. (14) Clerk of the Commission Sullivan announced that the deadline for applications for the vacancy in her office was Friday; and she has just received those applications. She then stated her intent to review those applications and begin the interview process as soon as possible. . Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Commission Resolution No. 2893 - Drescribing the form and terms and the covenants of the City for the Dayment of $445.000 Pooled SDecial Improvement District Refunding Bonds. Series 1992 (SID Nos. 591. 598.607.613.615.632 and 646) 11-09-92 ----- r - 19 - COMMISSION RESOLUTION NO. 2893 RESOLUTION RELATING TO $445.000 POOLED SPECIAL IMPROVEMENT DISTRICT REFUNDING BONDS. SERIES 1992 (SPECIAL IMPROVEMENT DISTRICT NOS. 591. 598. 607. 613. 615. 632 AND 646); PRESCRIBING THE FORM AND TERMS AND THE COVENANTS OF THE CITY FOR THE PAYMENT THEREOF. . Award bid ~ 1992 Water and Sewer Renovations. Schedules I and II - Van Dvke Irrigation. Bozeman. Montana - $298.537.60 Authorize City Manager to siQn -1991 Sidewalk Program - Chanae Order No.1 - add $24.080.00 and 45 calendar days: Change Order No.2 - add $1.650.00 and no calendar days Claims It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Stiff, Commissioner Vincent and Mayor Swanson; those voting No, none. Adiournment w 6:05 p.m. .4a There being no further business to come before the Commission at this time, it was moved ~by Commissioner Frost, seconded by Commissioner Stiff, that the meeting be adjourned. The 13 motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. ATTEST: GlLcx:J~ ROBIN L. SULLIVAN . Clerk of the Commission 11-09-92 -------------