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HomeMy WebLinkAbout1992-11-23 ccm . f MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 23, 1992 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, November 23, 1992, at 3:30 p.m. Present were Mayor Swanson, Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - November 16. 1992 It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the minutes of the regular meeting of November 16, 1992, be approved as amended. The motion carried by .the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. Presentation from Don McLaughlin re new visitors' center at North 19th Avenue interchange City Manager Wysocki stated the Chamber of Commerce has requested this opportunity to address the Commission. Ms. Sue Leigland, President of the Bozeman Area Chamber of Commerce, stated the Chamber has been working with City staff to develop the conceptual plans for the new visitors' center at the new North 19th Avenue interchange. She noted that Don McLaughlin is the architect for the project, which is to be a focal point of the new interchange. She stated that they plan to .begin a series of workshops to show the conceptual plans for this development to the public. Mr. Don McLaughlin, architect, distributed to the Commissioners a schematic summary booklet on the proposed visitors' center, which is included in the overall interchange project that is being engineered by Morrison-Maierle/CSSA. He then reviewed the proposed building and facilities, as well as its proposed siting. He stated that one building is proposed; and that building is to be divided into separate sections which house restroom facilities, a visitors/information center, 11-23-92 .---.-..- ..._ ___.__.______0'_ ..-----...---. - ____u_._._._ __.n _.... _....__. ...- -"---,,. - 2 - the Chamber of Commerce offices and interpretive displays or exhibits. He noted that the restrooms are to be open 24 hours a day, while the lobby and information area will be open during regular business hours. He also noted that the interpretive display area and audio/visual room may not be fully developed at the opening of the center; but hopefully, through private donations that .ortion of the building will be developed. Mr. McLaughlin stated that access to the Chamber of Commerce office will be from an exterior door on the opposite end of the building from the entrance to the information center and restrooms, which should dramatically decrease the amount of tourist traffic into those offices. He noted, however, that an internal corridor from the information center area to the Chamber offices will be provided, so easy access can be gained between the two offices. Mr. McLaughlin stated that the center and the parking area, which are to be located on an 8-acre site, are large enough to accommodate an estimated 1200 vehicles per day, with each vehicle containing an average of three people. Mr. Don McLaughlin stated the subject site is located north of the American Simmental building, and essentially divided in half by easements for a gas line and a sewer trunk line. He .stated that the plans at this time include locating the building on the north half of the site, where it is more visible from the interstate, with the parking area to be located on the south half. He noted that a pond is proposed to be developed adjacent to the building, if it can be easily developed with a minimum of cost. He stated that if the pond can be developed, it will hopefully attract ducks and geese and become a focal point of the site. He also noted that it would lend itself well to some natural landscaping. Mr. McLaughlin stated the building will be visible from all four sides, so it has been designed with no back. He noted that in the front of the building, an outdoor observation area is proposed, where people can enjoy the panoramic view. He noted that some private donations could be used to develop informational signs in this area. . Mr. Mclaughlin stated that the main roofline of the building is to be slightly curved, reflecting a modification of the typical agricultural building line. He also noted that large wood beams are to be used at the entrance to the lobby area, which will include large expanses of glass and a fireplace. He also noted that native stone will be used as much as possible in the exterior of the building, to retain regional integrity. He stated that, hopefully, the building will be intriguing and the information will attract people to stay in the community another day or two. He noted that 11-23-92 - 3 - thought has been given to incorporating the name "Lewis and Clark" into the name of the structure or possibly the street into the site. Mr. McLaughlin then briefly highlighted the remainder of the information in the booklet, which includes the square footages of the various sections within the building and the total site, .and the estimated costs for developing each. He stated that the portion of the facility to be completed In the Initial construction period IS currently within the budgeted amount. He then noted that the design development phase of this project should be completed shortly; and the construction documents should be completed in January 1993. He then noted that the Montana Department of Transportation presently plans to bid the interchange project in April 1993. Mr. McLaughlin responded to several questions from the Commissioners. He addressed the issue of creating a pond noting that, hopefully, digging for dirt to fill the rest of the site will create a pond. He noted that if the groundwater is as high as anticipated, and if the water has any movement, the cost of developing the pond should be minimal. He noted, however, that if there is not adequate natural movement, there is adequate clay on the site to line the pond; and a circulating pump could be used to avoid the potential of stagnant water. . Mr. McLaughlin noted that the top of the roofline will be approximately 30 feet high; therefore, glimpses of the building can be seen over the Simmental Building for those traveling west. He noted that for those traveling east, the site is easily visible at the present time; however, development on the property to the west could change that visibility. Responding to Commissioner Stiff, Mr. McLaughlin stated that all of the facilities on the site will be disabled accessible. He then indicated that this will be the only rest stop between Homestake Pass and Greycliff; and, hopefully, it will attract people from the interstate. He noted that traffic counts on U.S. Highway 191 and 1-90 reveal that Bozeman is a major stopping point, even without a rest stop; and he anticipates that with a rest stop, the number will increase. He also indicated that many tourists to Montana are interested in historic sites; and providing information on this subject could attract even more people. . Commissioner Vincent noted that when he was serving in the House of Representatives, a full system of rest stops for the State was designed; however, the project was never funded. He then stated support for this project, noting it is well designed and will hopefully attract people to stay or maybe come back another year. Responding to Commissioner Knapp, Mr. McLaughlin stated that a walking area for dogs 11-23-92 ----- --- ._.._u.. _._.____ .-.- .....-.-..--- - 4 - will probably be designated along the perimeter landscaping for the parking area. He noted this will keep the dogs away from the picnic area as well as the pond and the birds. Responding to Mayor Swanson, Mr. McLaughlin stated that directing attention to the Walker Homestead, which is immediately north of the subject site, has not been considered. He .also indicated that he has not talked to Mr. Graf about his proposed development immediately to the west; however, he would be interested in seeking safe pedestrian access to the trail system if it is developed and open to the public. He expressed concern that preliminary studies indicate there is not enough room to install a culvert under the roadway to this site. Responding to the Mayor, Daria Joyner, Executive Vice President of the Bozeman Area Chamber of Commerce, indicated she does not feel that this visitors' center will detract from the North 7th Avenue traffic. She noted, in fact, that the center can encourage people to utilize the hotels which are located along North 7th Avenue. She stated that, hopefully, the new interchange will alleviate some of the congestion that North 7th Avenue now encounters. Mayor Swanson noted his interest in possibly encouraging those with properties lying close to the interstate between the North 7th Avenue interchange and the East Main Street .,interchange to clean up their areas which are visible from the interstate, to provide a more attractive community from that perspective. Mr. McLaughlin noted that all efforts are currently being concentrated on the new North 19th Avenue interchange area. He noted, however, that as that area improves and as more new businesses provide a more pleasant and landscaped appearance, other businesses in the community will probably take steps to improve their sites as well. Responding to Commissioner Vincent, Ms. Daria Joyner indicated that the appropriate signage will be erected along the interstate to alert people to the rest area/visitors' center. Commissioner Vincent noted support for Mayor Swanson's comments about the view of the City from the interstate, particularly since the roadway is elevated. He noted that the view of . the central part of the community is beautiful and inviting; however, he characterized that portion close to the interstate as the "DMZ" between the road and the attractive portion of the community. He suggested that through cooperative efforts, this view of the community could be dramatically improved. Mr. Scott Bell, Morrison-Maierle/CSSA, engineering consultants for the North 19th Avenue interchange project, noted their interest in making that interchange attractive enough to draw 11-23-92 .. ------- .. -.. .....--.--.---.----...--..... - 5 - people off the interstate. He noted, however, that the portion of the interstate between the two existing exits is outside their project limits. Mayor Swanson thanked Mr. McLaughlin and the Chamber representatives for their presentation. . Ordinance No. 1356 - vacating and abandoning that Dortion of Frvslie Street adiacent to Lots 21. 22, 23. 24. 25. 26. 27. 28. 29 and 30 of the Amended Subdivision Plat of Block 9. Fiaains Addition. Phase I City Manager Wysocki presented Ordinance No. 1356, as approved by the City Attorney, entitled: ORDINANCE NO. 1356 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, VACATING AND ABANDONING THAT PORTION OF FRYSLlE STREET ADJACENT TO LOTS 21, 22, 23, 24, 25, 26, 27, 28, 29 AND 30 OF THE AMENDED SUBDIVISION PLAT OF BLOCK 9, FIGGINS ADDITION, PHASE I. The City Manager reminded the Commission that this street vacation is a part of the approval of the Overbrook planned unit development. He then reminded the Commission that they a had provisionally adopted this ordinance at their regular meeting of November 9, and recommended .., that it be finally adopted at this time. It was moved by Commissioner Stiff, seconded by Commissioner Knapp, that the Commission finally adopt Ordinance No. 1356, vacating and abandoning that portion of the Fryslie Street right-of-way lying north and west of a line extending from the northwest corner of Lot 31 to the northeast corner of Lot 20. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Knapp, Commissioner Frost and Mayor Swanson; those voting No being Commissioner Vincent. Ordinance No. 1357 - acceDtina the dedication to DubUc use of Fieldstone Drive for a Dublic street City Manager Wysocki presented Ordinance No. 1357, as prepared by the City Attorney, .entitled: ORDINANCE NO. 1357 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ACCEPTING THE DEDICATION TO PUBLIC USE OF FIELDSTONE DRIVE TO THE CITY OF BOZEMAN, MONTANA, FOR A PUBLIC STREET. 11-23~92 --.. .-..-.--..-.. .-.. - 6 - The City Manager recommended that this ordinance be provisionally adopted at this time and that it be brought back in two weeks for final adoption. It was moved by Commissioner Vincent, seconded by Commissioner Knapp, that the Commission provisionally adopt Ordinance No. 1357, dedicating Fieldstone Drive as a public street, .and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vincent, Commissioner Knapp, Commissioner Frost, Commissioner Stiff and Mayor Swanson; those voting No, none. Discussion - Dolicv re reauests for fee reductions or waivers of zone review fees for "non-Drofit" oraanizations City Manager Wysocki submitted to the Commission a memo from Planning Director Epple, dated November 13, forwarding the request that this item be addressed. Planning Director Andy Epple reviewed the contents of his memo. He noted that the Planning Office processes a number of applications for various zoning processes from non-profit organizations; and those groups often request a waiver or a reduction of the fees charged, in recognition of their non-profit status. He then asked the Commission to address the question of .whether they wish to establish a policy for such requests, suggesting one possibility might be to provide a 50 percent reduction in zoning review fees for those bona fide non-profit organizations which have been granted a 501 (c)(3) status by the Internal Revenue Service. Responding to Mayor Swanson, the Planning Director suggested that to require the Executive Director or the President of the Board of Directors to sign a statement verifying that the zoning application is for the non-profit organization should alleviate the problem of individuals using a non-profit organization's status to get a reduction in the fees. Mayor Swanson then asked the Commissioners to individually respond to this proposal. Commissioner Knapp asked if this proposal might result in other groups, not presently anticipated, being able to obtain a fee reduction. . City Attorney Luwe stated that if a specific classification is established and the fees are assessed even-handedly within that classification, the reduction would not be discriminatory. He cautioned that the IRS 501 (c)(3) status might include a broader spectrum of non-profit organizations than the Commission wishes to consider, noting the importance of making sure that all of those groups are acceptable before a reduction is implemented. 11-23.92 - 7 - Commissioner Knapp expressed concern about the possibility of a non-profit group seeking, and obtaining, a reduction in zoning review fees to construct an apartment building to generate income. She then stated that she feels there are too many concerns and unanswered questions at this time for her to support this proposal. She did, however, indicate a willingness to .consider it again at some time in the future. Responding to Commissioner Vincent, the Planning Director indicated his proposal is for a policy to allow the 50-percent reduction in fees, to be administered by staff, rather than a case- by-case basis which must be addressed by the Commission. Commissioner Vincent stated a willingness to look at a proposed policy; however, he noted he is skeptical and is leaning away from approval of such a policy. Commissioner Stiff stated he feels that the fee structure should remain as it is. He noted that the fees charged for the various zoning review fees do not cover the costs incurred; and he does not feel it appropriate for the City to absorb any more of those costs than it already does. Commissioner Frost stated that the concept seems to be good; and if it could be tied to those small organizations which operate on tight budgets yet help people in need, then he feels it .WOUld be appropriate. He noted, however, that the current proposal seems to be much broader, and would apply to a broader spectrum than he feels is appropriate. Mayor Swanson stated he would support a 50-percent reduction in zoning review fees for non-profit organizations; and he likes the simplicity of requiring the 501 (c)(3) documentation. He noted, however, that there is not general Commission support for the concept. He then asked about the possibility of the Commission considering this on a case-by-case basis. City Manager Wysocki responded by stating that it would be preferable for the Commission to make a policy statement on the issue, rather than dealing with each individual case. He noted that the Commission's failure to approve the concept provides staff with the direction it needs to respond to the applicants when they ask the question. . Planning Director Epple thanked the Commissioners for their clarification. noting he will not pursue this proposed policy any further at this time. Discussion - review of structure and comDosition of the various boards and commissions City Manager Wysocki reminded the Commission that they had delayed discussion on this item at their November 2 meeting. 11-23-92 - 8 - At Mayor Swanson's request, Clerk of the Commission Sullivan reviewed her memo dated November 20, which was included in the packet along with a tabulation of the statutory authorities for the various boards and commissions and an updated list of the members on each. She noted that the table of statutory citations was prepared at Commissioner Knapp's request; and the .qUestions forwarded in her memo resulted from her meeting with Commissioner Stiff. Commissioner Stiff elaborated on the questions forwarded. He noted that the Commission receives input from bodies which it has not appointed; and he questioned how much weight should be assigned to that input. He noted that fact can be of particular issue what an individual serves on a board or commission, serves on a body not appointed by the Commission, and also speaks on behalf of oneself. He also questioned whether sub-committees which include two Commission members are beneficial, or if they might actually be detrimental to conducting the City's business. Commissioner Stiff thanked the Clerk for the information on the various boards and commissions which she had forwarded in her October 29 memo. He noted that he did have some concern about the Beautification Committee; however, he noted that the memo reflects the fact that this committee has essentially replaced what was formerly the Arts Advisory Committee and edoes serve a good function. He stated the listing does show that the Commission has several appointed boards and commissions; however, he feels they are all vital, and none of them should be eliminated or combined. Commissioner Stiff responded to questions about his concerns of people serving on various boards and commissions and yet representing themselves on issues before the Commission. He noted that on issues where close votes are involved, it is important to remember how many times those individuals have voted, and which way. He also noted that the Commissioners should carefully weigh that information to ensure that it is appropriately considered rather than in its weighted state. Commissioner Knapp asked Commissioner Stiff if he is suggesting that a person should . serve on only one board or committee; he responded it is a policy that should be considered. Commissioner Stiff then forwarded the issue of two Commissioners serving on a sub- committee. He expressed concern that on particularly complex issues, if two Commissioners have been serving on a sub-committee, only one more vote is needed to approve a committee recommendation when it comes forward for Commission action. He questioned how beneficial this 11-23-92 -.--.- - 9 - is to the community as a whole, suggesting that sometimes the decision may not be in the public's best interests. City Manager Wysocki stated he feels the City staff should have an opportunity to meet with one or two Commissioners outside an open Commission meeting, particularly on issues which ..are complex. .~ Commissioner Stiff noted much of his concern has arisen from serving as one of two Commissioners on the Valley Unit sub-committee. He noted that recently, the sub-committee met to review a very complex issue and develop a recommendation. He feels that recommendation was not comprehensively forwarded to the Commission, particularly since it had no opposition; and the Commission accepted it with little discussion. He also expressed concern that this type of action seems to suggest that the Commission's work is being done in sub-committee sessions rather than in the public forum. City Manager Wysocki suggested that Commissioner Stiff's concern is based on the fact that he was the lone dissenting vote in the subject situation. Mayor Swanson stated he feels that conversations with staff on complex issues are very .helPfUI. He also noted that he finds it beneficial to have another Commissioner there, particularly since that individual may ask questions which he has not previously considered. He stated these meetings provide a basis upon which a Commissioner may intelligently act upon a complex item. Commissioner Frost stated he has no problem with the current committee structures, or two Commissioners meeting with staff at one time. He also stated he feels that the code of ethics adequately addresses the issue of someone serving on a board who wishes to speak to the Commission on behalf of oneself. Commissioner Vincent noted his firm belief that public business must be conducted in public meetings. He noted that he has no problem with one or two Commissioners meeting with staff; however, he feels those meetings should be open to anyone who wishes to attend. Mayor Swanson noted the importance of remembering that a committee's .recommendation is just that, and reflects a general consensus of that group. He noted that when an issue reaches the Commission bench, that is the time for a decision. Commissioner Knapp thanked the Clerk for preparing the table showing the statutory and local authorities for the various boards and commissions, as well as the current listing of board and commission members. She then encouraged the Clerk to proceed with advertising for the 11-23-92 .---.--.--.-.-.- .--- .....-------..-- -- ---. - 10 - appointments to be made in December. She noted that the Beautification Committee has forwarded its information to Assistant City Manager Brey to formalize its existence, suggesting that those members could possibly have their terms extended until that process is in place, with new appointments being made after that process is complete. . City Manager Wysocki noted that the Parks. Open Space and Trails Committee has not been appointed by the Commission, although they have made recommendations regarding the trails plan. He suggested that the committee should possibly be officially made a sub-committee of the Recreation and Parks Advisory Board or specifically appointed by the Commission. He then noted that guidelines should also be developed for the committee, so that it knows its parameters. He stated this recommendation is based on the fact that it is presently unstructured and is attempting to enter areas that may be more appropriately handled by other bodies. The City Manager then noted the Neighborhood Traffic Advisory Council is a self-created body by some concerned citizens in the community; and, while the Commission has not encouraged it, no steps have been taken to discourage it. He then suggested that the Commission should determine whether it is to be considered another review body or if it is to remain an unrecognized .grouP. City Manager Wysocki noted that the Sculpture Committee has been essentially absorbed by the Beautification Committee; therefore, he feels no action needs to be taken on that item. The City Manager then addressed the ad hoc sign committee, upon which Commissioner Frost and Commissioner Stiff currently serve. He suggested it may be beneficial to ratify the membership of that committee, particularly since it will be forwarding recommendations for amendments to the sign chapter of the zone code at some time in the future. City Manager Wysocki noted that in the past, the Commission had a liaison to the Recreation and Parks Advisory Board. He noted, however, that the Board has changed its meetings to Monday nights; therefore, none of the Commissioners or staff members involved in the Commission meetings can attend those Board meetings. He suggested that it may be beneficial eto ask the Board to change its meetings to another night; the Commission indicated its support for that suggestion. It was moved by Commissioner Knapp, seconded by Commissioner Stiff, that the Commission acknowledge receipt of the memo outlining the various boards and commissions, the listing of statutory citations and the listing of current board members, and direct staff to investigate 11-23-92 - 11 - the relationship of the Neighborhood Traffic Advisory Council, the Parks, Open Space and Trails Committee, and the ad hoc sign committee to the overall committee and board framework, and forward suggestions on how those bodies should be accommodated in the future. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, . Commissioner Frost. Commissioner Stiff. Commissioner Vincent and Mayor Swanson; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) Copy of the membership bulletin dated November 16 from the Montana League of Cities and Towns. (2) Letter of resignation from the Recreation and Parks Advisory Board, submitted by Amanda Cater, dated November 15, 1992. (3) Financial projections for the Water Fund and the Waste Water (Sewer) Fund, .dated November 17, as prepared by Administrative Services Director Gamradt. The City Manager noted that this is the first step in staff review to determine if a rate increase is necessary. He stated that these projections suggest no increase in water rates and a 9.5 percent increase in waste water rates. He noted that this proposed rate increase would result in a 66-cent-per-month increase on the average residential bill of $ 7. He also indicated that this rate increase has been determined necessary because of the large capital expenditures which will be needed over the next two years. The City Manager then noted that in the past, the increases in water and sewer rates have become effective just before the high summer bills; and staff has held the proposal of another rate change until it could be implemented during the lower consumption period. He then indicated that staff will proceed with the next step in the process as quickly as possible, with the appropriate .information being submitted for Commission consideration. (4) Minutes for the Beautification Committee meeting held on November 17. (5) Agenda for the Montana Highway Commission meeting to be held on Friday, December 4 in Helena. The City Manager noted that a delegation from Bozeman will attend that meeting, since 11-23-92 - 12 - funding for the Bozeman interchange is scheduled for discussion around 10:00 a.m. (6) Notice that no County Commission meeting will be held this week, along with daily minutes for the week of November 9. (7) Agenda for the Development Review Committee meeting scheduled for 10:00 .a.m. on Tuesday, November 24, at the Carnegie Building. (8) Agenda for the Design Review Board meeting scheduled for 4:00 p.m. on Tuesday, November 24, at the Carnegie Building. (9) Agenda for the City-County Planning Board meeting scheduled for 7:00 p.m. on Tuesday, November 24, in the Commission Room. (10) The City Manager submitted his weekly report, as follows. (1) Attended the Gallatin Development Corporation last week, where he made a presentation on the City's infrastructure as it relates to growth and future needs. (2) He and Director of Public Service Forbes attended a meeting of the Bozeman Creek Study Group, where they made a presentation on water needs for the community. (3) Attended the meeting on Tuesday evening with Alec Hansen from the League office and the local legislators who were able to attend. (4) He and Director of Public . Service Forbes met with the Forest Service regarding possible land exchanges for an impoundment site in the Bozeman Creek drainage as well as sale of some of the City's watershed property in that area. (5) Talked to a group of Cub Scouts who are working on citizenship badges about the City's structure and operations. (6) Announced the Audit Committee meeting scheduled for 11 :45 a.m. on Monday, December 14, at which time the final audit report will be reviewed. (11 ) Commissioner Vincent stated that he met with Director of Public Service Forbes regarding traffic and related issues. He stated the Director assured him that the Commissioners will receive copies of the traffic safety improvement study in the near future, so they can consider this information in conjunction with the transportation plan update. ( 12) Commissioner Knapp submitted the following. (1) Attended the Beautification . Committee meeting on Tuesday. She noted that the Committee will be forwarding information to Assistant City Manager Brey for preparation of the appropriate documentation to become recognized as a standing committee; however, that process will not be completed by the December 31 sunsetting of the committee. She then suggested the possibility of extending their terms for a period of time until that process has been completed, so the Committee can be restructured with a new membership. (2) Attended the dinner meeting with the legislators on Tuesday evening. 11-23-92 - 13 - (3) Represented the City at the TCC meeting on Wednesday, where the primary topic of discussion was use of the enhancement monies from the Surface Transportation Act. She forwarded her feeling that the City should make the decision on how the funds are to be used, with TCC being responsible for coordination of activities that involve both the City and County jurisdictions. (4) . Attended a sub-committee meeting for expansion of the Senior Center. She noted that during that meeting, they reviewed eight responses to the RFQ for architectural services, and developed a short list of three firms which will be interviewed on December 4. ( 13) Commissioner Frost submitted the following. (1) Attended the informational meeting for the DRB, the Design Review Board meeting and the City-County Planning Board meeting on Tuesday afternoon and evening; therefore, he was unable to attend the meeting with legislators. (2) Noted that on Thursday, the computer at the store went down, requiring the handwriting of receipts for the day, so he missed that session of Leadership Bozeman. (14) City Attorney Luwe submitted the following. (1) Attended Leadership Bozeman on Thursday, where the topics were education and MSU. He noted that next month, the session will be on the military and the court system. (2) Stated he is preparing a litigation report which .summarizes all of the cases and lists their current status. He stated that report should be ready for distribution to the Commission some time next month. ( 15) Clerk of the Commission Sullivan noted that she has almost completed the hiring process to replace her assistant. She indicated that she had received 23 applications for the position. . .. ( 16) Mayor Swanson drew Commissioner attention to Pages 6 and 7 of the minutes from the meeting of November 16, particularly that portion pertaining to the fact that" ... the next step in the process is to write a letter for the Mayor's signature, asking the State Department of Transportation for funding for these projects." He noted it is his impression that he has the authority to sign that letter without it being brought back to the Commission for action; the Commissioners concurred. . (171 Mayor Swanson then submitted the following. (1) Attended the Gallatin Development Corporation retreat. (2) Attended the MSU President's Roundtable discussion on November 17, at which the upcoming legislative session was discussed. (3) Walked the Story Mill railroad spur, which is being considered for possible acquisition as a walking trail. (4) Met with the Performing Arts Committee and the School District regarding possible development of a 11-23-92 -----.--..---.- -- --------- --------- --------- - - 14 - Memorandum of Understanding for the Performing Arts to move ahead with a project to remodel a portion of the Willson School for its use. Consent Items . City Manager Wysocki presented to the Commission the following Consent Items. ADDroval of reauest for extension of time limit for obtaining building Dermit - Steve Anderson for Anderson Precast - extend date for buildina Dermit under Z-9044 to Auaust 7. 1993 Acknowledge receiDt of recommendation from Pedestrian/Traffic Safetv Committee re installation of sidewalks Award bid - twin engine scraDer for landfill - Tractor and EauiDment. Billings. Montana - $248.680. Commission Resolution No. 2894 - intent to vacate and abandon a Dortion of Nikles Drive: set Dublic hearina for December 14. 1992 COMMISSION RESOLUTION NO. 2894 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF SAID COMMISSION TO VACATE AND ABANDON THE PORTION OF NIKLES DRIVE APPROXIMATELY 180.20 FEET LONG AND LYING EAST OF THE GILKERSON DRIVE RIGHT-OF- WAY, LOCATED IN THE McCHESNEY INDUSTRIAL PARK SUBDIVISION. Authorize City Manaaer to sign - SUDDlemental Agreement No.3 for contract for . engineerina services for North 19th Avenue interchanae - Morrison- Maierle/CSSA - add $457 .632: continaent UDon MDOT aDDroval Authorize Mavor to sign - Amendment No.2 for agreement with the MDOT and Gallatin Countv re North 19th Avenue interchanae - adiust ceilina amounts (to include Morrison-Maierle/CSSA amendment above) Claims It was moved by Commissioner Frost, seconded by Commissioner Stiff, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Stiff, Commissioner Vincent, Commissioner Knapp and Mayor Swanson; those voting No, none. Adiournment - 5:31 D.m. There being no further business to come before the Commission at this time, it was moved .bY Commissioner Stiff. seconded by Commissioner Vincent. that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vincent, Commissioner Knapp, Commissioner Frost and Mayor Swanson; those voting No, none. 11-23-92 .. ------- _ _n____ ...____. _n_._.________. , , , " - 15 - ATTEST: .{lol:v.oZ!~ ROBIN l. SULLIVAN Clerk of the Commission . . 11-23-92 --.-.......-.- ...