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HomeMy WebLinkAboutResolution No. 3611, create community alcohol coalition.pdfCOMMISSION RESOLUTION NO 3611 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN MONTANA CREATING A COMMUNITY ALCOHOL COALITION BASED ON A RECOMMENDATION FROM THE BOZEMAN ALCOHOL POLICY ADVISORY COUNCIL AND SETTING THE NUMBER AND TERM OF THE COALITION MEMBERS WHEREAS the City of Bozeman created a Bozeman Alcohol Policy Advisory Council BAPAC at the behest of several groups in August 2002 to study issues of underage alcohol consumption high risk drinking behaviors and related issues and report back to the Commission with recommendations for action or policy changes and WHEREAS the City Commission accepted the recommendations of the BAPAC at its meeting on April 21 2003 and WHEREAS the BAPAC s primary recommendation is toform an on going broadly representative Community Alcohol Coalition and WHEREAS the City Commission has determined that the purpose and scope of said Coalition should be to examine the issues of alcohol consumption by minors high risk drinking behaviors and the impacts on the community and make recommendations to the City Commission as necessary and WHEREAS the City Commission has determined that the composition of the Coalition must be broadly representative of the community and the affected businesses and interested others so as to provide a balanced perspective on alcohol issues and their impact on the community and the City s response to these impacts NOW THEREFORE BE IT RESOLVED by the City Commission of the City of Bozeman Montana Section 1 That the Community Alcohol Coalition shall consist offifteen 15 members to be appointed by the City Commission Members of the Coalition shall be appointed so that the membership shall be represented as follows a Three Hospitality Industry Representatives from any of the following areas but only one per area identified Bar or Tavern Owner Manager Restaurant Owner Manager Alcohol Distributor Tavern Industry Association Off site Retail Sales Hotel Motel management with alcohol on site b Two members of law enforcement one member to be from the Bozeman Police Department and the other selected from a list of interested candidates submitted by the Director of Public Safety which may include Gallatin County Sheriff s Officers Montana Highway Patrol Officers and Montana State University Police Officers c Two Prevention Specialists nnd A Montana State University Bozeman student with an interest in health preventionthispositionshallbeappointedforaoneyearrenewabletermsolongasthe person remains qualified for this appointment e A Montana State University Bozeman faculty or staff member f A Bozeman Senior High student this position shall be appointed for a one yearrenewabletermsolongasthepersonremainsqualifiedforthisappointment g A Bozeman School District Representative who is not already involved in prevention issues but is involved in policy makinghAnEmergencyRoomPhysicianiAlocalBusinessPersonwhoisnotinthehospitality industry j A Neighborhood Association RepresentativekAninterestedcitizenwhomayormaynotqualify in another capacity Except for student members members shall serve three 3 year staggered terms unless otherwise specifically noted with terms to end on June 30 Each member may be reappointed without any limitation on the number of reappointments Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining At the time of first appointment the Commission shall designate the initial term splitting the appointments evenly between 1 year 2 year and 3 year initial terms All persons of legal age with the exception ofthe High School student representative are eligible for consideration within the above categories and may be appointed to the Coalition A majority of the members shall be residents of the city Members who do not live within the city limits shall have a tangible connection with the city by virtue of working in the city or owning property in the city Members shall serve without compensation for their time and services One member of the City Commission shall be assigned as a liaison to the Coalition and may attend meetings of the Coalition schedule permitting An alternate from the Commission may also be appointed This liaison member will act as a conduit between the Coalition and the City Commission and provide a contact for the Coalition The City may assign one or more staff members to the Coalition These staff members shall be ex officio members without vote but may serve as either advisors or as resources for the Coalition These staff members may attend meetings of the Coalition schedules permitting Section 2 The purpose of the Community Alcohol Coalition shall be as follows 1 To examine additional policy strategies for the health and safety of Bozeman residents to prevent underage and high risk drinking behaviors and their associated impacts and make appropriate recommendations to the Commission concerning these strategies 2 n 2 To advise the Commission or staff as needed in regard to the policies and programs recommended by the BAPAC and endorsed by the City Commission when they are implemented Section 3 For purposes of conducting business a quorum shall consist of eight 8 voting members Section 4 Upon appointment the Coalition shall meet monthly or as determined necessary by the Coalition The first order of business at the first meeting shall be to select a Chair and a Secretary for the Coalition The names of the Chair and the Secretary shall be forwarded immediately after the meeting to the Clerk of the City Commission The Chair shall run the meetings The Secretary shall take minutes of the meetings Those minutes shall be typed and filed with the Clerk of the City Commission following the meeting at which the minutes are approved An agenda shall be prepared by the Chair and Secretary and published according to the requirements of state law prior to each meeting and all meetings shall be open to the public The Coalitio n may break into small subgroups with specific tasks assigned These subgroups may meet as necessary to carry out the specific task assigned The subgroup may not have more than six 6 voting members of the Coalition Reports of the subgroups shall be contained in the minutes of the Coalition as they are given PASSED AND ADOPTED by the City Commission ofthe City of Bozeman Montana at a regular session thereof held on the 11 th day of August 2003 ASTEVENR KI C FF MayorATTEST JROBINLSULLIVAN Clerk of the Commission AS TO FORM 3