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Home My WebLink AboutSpecial Meeting November 12, 2009 Minutes.pdf 1 of 1 LINKED MINUTES OF THE SPECIAL MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 12, 2009 ********************** Click here for the audio recording of this meeting. The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Thursday, November 12, 2009. Present were Mayor Kaaren Jacobson, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan, and Deputy City Clerk Aimee Kissel. * Please refer to the audio recording of this meeting for additional detail. 0:00:54 A. Call to Order - 12 p.m. - Commission Room, City Hall, 121 North Rouse Mayor Jacobson called the meeting to order at 12:04 p.m. 0:00:57 B. Pledge of Allegiance and a Moment of Silence 0:01:23 C. Public Comment Mayor Jacobson opened public comment. 0:01:46 Deedee Taylor, Public Comment Ms. Taylor of 8 West Harrison Street, announced a three day exhibit at the Story Mansion of Paul Heaston's drawings of Main Street sponsored by the Downtown Bozeman Partnership, the Montana State University School of Art and the Friends of the Story Mansion. 0:02:35 Public comment closed. Seeing no further public comment, Mayor Jacobson closed public comment. 0:02:45 D. Action Item 0:02:48 1. Application for House Bill 645 Historic Preservation Grant for Story Mansion (Rosenberry) 0:03:08 Greg Sullivan, City Attorney Mr. Sullivan explained that Cr. Rupp needs to speak before the staff presentation. 0:03:23 Cr. Rupp Cr. Rupp said that on Monday, November 9, 2009 when this action item was originally considered, Cr. Rupp recused himself from the decision making process because of a conflict of 5 Minutes of the Bozeman Special City Commission meeting on November 12, 2009 2 of 5 interest. On Tuesday, November 10, 2009 he sent a letter via e-mail and hard copy to the Commissioner of Political Practices to disclose his conflict of interest due to his employer submitting a grant application for the same funding source. He can now participate in the discussion today. 0:05:01 Natalie Meyer, Grants Coordinator Ms. Meyer gave the staff presentation on this item. 0:10:19 Allyson Bristor, Assoc. Planner and Historic Preservation Officer Ms. Bristor provided information asked by Cr. Becker when this item was originally discussed on November 9th regarding the manner in which the sprinkler system and landscaping contribute to the historic nature of the site. 0:12:28 Authorize Absence of Cr. Krauss 0:12:36 Motion and Vote to authorize the absence of Cr. Krauss. It was moved by Cr. Becker, seconded by Cr. Rupp to authorize the absence of Cr. Krauss. Those voting Aye being Crs. Becker, Rupp, Bryson and Mayor Jacobson. Those voting No being none. The motion passed 4-0. 0:12:57 Cr. Rupp Cr. Rupp asked questions regarding the ice damming on the Story Mansion and what it would take to fix it. 0:13:39 Chuck Winn, Assistant City Manager Mr. Winn answered Cr. Rupp's question explaining that the ice damming problem is being caused by the lack of insulation in the attic space. 0:14:15 Cr. Rupp Cr. Rupp continued the conversation and questions regarding ice damming. 0:16:35 Cr. Rupp Cr. Rupp asked Ms. Bristor what involvement the Historic Preservation Board has had in this process. 0:16:50 Ms. Bristor Ms. Bristor explained that Ms. Kramer is the staff liaison for the Historic Board so Ms. Bristor has been providing Ms. Kramer with updates as this application has gone through the process, but the Historic Preservation Board has not actually formally reviewed the application. 6 Minutes of the Bozeman Special City Commission meeting on November 12, 2009 3 of 5 0:17:53 Mayor Jacobson Mayor Jacobson asked if there were other city owned properties that were eligible for these funds. 0:18:02 Ms. Bristor Ms. Bristor said there are two other city owned historic properties but they have both undergone rehabilitation projects recently. 0:18:24 Cr. Rupp Cr. Rupp said all historic projects could benefit from this grant including privately owned. 0:18:44 Ms. Bristor Ms. Bristor said the grant was discussed with the Osborne Block Building owner and information on applying for the grant was given to the owner. 0:19:24 Public Comment Mayor Jacobson opened public comment. 0:19:34 Jane Klockman, Public Comment Ms. Klockman of 713 South Willson spoke on behalf of the Friends of the Story Mansion. She said that they have been asked to provide letters of support from the community for this application. She emphasized their understanding of, and interest in the economic considerations in this application saying the insulation work would provide some construction jobs now and would save money to City residents and would protect the cities investment. 0:23:34 Deedee Taylor, Public Comment Ms. Taylor of 8 West Harrison Street spoke in favor of submitting the application for the roof and spoke to the problems surrounding the roof not being addressed previously. 0:25:03 Public comment closed. Seeing no further public comment, Mayor Jacobson closed public comment and the public hearing. 0:25:20 Motion to authorize the City Manager to sign House Bill 645 preservation grant application for the Story Mansion with the following priorities in that grant: 1st insulation, which will take care of the second concern, ice damming (2nd priority), 3rd the roof, 4th sprinkler system, 5th sidewalk. It was moved by Cr. Rupp, seconded by to authorize the City Manager to sign House Bill 645 preservation grant Application for Story Mansion improvements with the following priorities in that grant: 1st insulation, which will take care of the second concern, ice damming (2nd priority), 3rd the roof, 4th sprinkler system, 5th sidewalk. 7 Minutes of the Bozeman Special City Commission meeting on November 12, 2009 4 of 5 0:27:09 Mayor Jacobson Mayor Jacobson began discussion on the motion. 0:33:32 Cr. Bryson Cr. Bryson spoke regarding his views on this item and his rationale and his frustration with seemingly contradictory information on this item. 0:35:37 Cr. Rupp withdrew his motion. 0:35:49 Motion to approve the grant application with the following list of priorities: #1 $25,000 in insulation and #2 $141,508 in roof repairs. It was moved by Cr. Bryson, seconded by Cr. Rupp to approve the grant application with the following list of priorities: #1 $25,000 in insulation and #2 $141,508 in roof repairs. 0:36:10 Cr. Rupp Cr. Rupp spoke to his frustration that the Historic Preservation Advisory Board was not consulted in this grant application process. 0:0:43 Cr. Becker Cr. Becker made a clarifying point for the record saying this is an effort aside from any of the costs that would be paid back by the Friends of the Story Mansion to make the general fund whole, nor will it apply towards that amount. 0:41:15 Vote on the Motion to approve the grant application with the following list of priorities: #1 $25,000 in insulation and #2 $141,508 in roof repairs. Those voting Aye being Crs. Bryson, Rupp, Becker and Mayor Jacobson. Those voting No being none. The motion passed 4-0. 0:41:48 E. FYI/Discussion 0:41:54 1. Response to question from Monday Nov. 9th regarding trail installation Mr. Kukulski responded yes to a question asked on Monday, November 9th from Cr. Rupp regarding whether a trail was installed according to the standards we indicated. 0:42:07 2. Item on Next Monday, November 16th agenda regarding the process for hiring a new Police Chief and Planning, Community Development Director Mr. Kukulski asked Commissioners to continue thinking about what they would like to see in these two critical positions for discussion next Monday. 0:42:56 3. Cr. Rupp absent for the November 16th Commission meeting Cr. Rupp said he would be gone for the November 16th Commission meeting. 8 Minutes of the Bozeman Special City Commission meeting on November 12, 2009 5 of 5 0:43:02 4. Two issues from Montana Fair Housing Group regarding handicap compliance and regulating family sizes Cr. Rupp brought up two issues the city is facing from the Montana fair housing group. He said the first one deals with handicap compliance issues and the second he would like to see on an action agenda and infringes upon the local governments’ ability to protect their neighborhoods in terms of regulating family sizes / determinations, number of people living in a residence. He would like to encourage strongly advocating for our position. 0:44:29 Mr. Sullivan, City Attorney Mr. Sullivan said these are administrative, adversarial proceedings fought against the city that are being handled by Tim Cooper. He gave a brief update on these issues and said that if the Commission so chose, these could be discussed at an upcoming meeting. 0:46:08 Cr. Rupp Cr. Rupp said as we begin to negotiate he would like the attorneys to know how the Commission stands. 0:46:30 Mr. Sullivan Mr. Sullivan said a legislative process is needed to change the zoning in question. The Commission would at that process need to decide whether they would amend or not amend the Unified Development Ordinance. 0:47:29 Adjournment Mayor Jacobson adjourned the meeting at 12:51 p.m. ____________________________________ Kaaren Jacobson, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Aimee Kissel, Deputy City Clerk Approved on ___________________________ 9