HomeMy WebLinkAboutResolution 4216 Modification of Contract with Trapper Peak Co.COMMISSION RESOLUTION NO. 4216
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT
WITH TRAPPER PEAK CONSTRUCTION INC., WILLOW CREEK,
MONTANA.
WHEREAS, the City Commission did, on the 11th day ofNovember 2008, authorize award of the
bid for the Landfill Final Closure project, to Trapper Peak Construction, Inc., Willow Creek, Montana; and
WHEREAS, Section 7 -5 -4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and /or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and, Trapper Peak Construction Inc., as contained in Change Order No. 3 attached
hereto, are hereby approved; and the City Manager is hereby authorized and directed to execute the contract
change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such
signature.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 9th day of November 2009.
KAAREN JACOBCON
Mayor
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SULLIVA
Attorney
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dustin Johnson, Project Engineer
Debbie Arkell, Director of Public Services
Chuck Winn, Assistant City Manager
SUBJECT: Landfill Final Closure Contract Change Order #3
MEETING DATE: November 9, 2009
AGENDA ITEM TYPE: Consent Agenda
RECOMMENDATION: Authorize City Manager to sign Landfill Final Closure Contract
Change Order #3, increasing the amount of the Final Closure
Contract by $130,450 for a total contract price of $546,280.
BACKGROUND: On November 1 l 2008, the City Commission authorized award of the bid
for the Landfill Final Closure project to Trapper Peak Construction, Inc.
The original contract price for the landfill final closure was $304,600.
Change Order #1 for this contract was for the construction of an asbestos
disposal pit at the landfill for the asbestos cleanup project along S.
Wallace Ave. This Change Order was approved by the Commission on
February 17, 2009. All of change order #1 was funded through asbestos
cleanup project funding and has since been reimbursed from the state for
79% of the cost.
Change Order #2 was a net increase of $54,100. This Change Order was
approved by the Commission on August 31, 2009. The final closure of the
landfill is nearing completion and the City requested that additional work
items be included in Change Order #2. These additional items included
placing additional soil on the east side of the landfill, the reclamation of
the City's borrow area, and the till of the Class IV rill. The additional
work will help assure that the landfill will be closed in a manner that
meets all state and federal guidelines.
Change Order #3 is a net increase of $130,450. $130,000 of the change
order is for reclamation of the asbestos disposal pit that was constructed
with change order #1 of this contract. To prevent a situation in which the
City ran out of capacity to dispose of asbestos contaminated soil, the DEQ
required the City to construct a disposal pit larger than the estimated
volume of material. Once the asbestos cleanup was completed the
disposal pit was utilized for other purposes such as disposal of debris from
the downtown explosion site. The majority of costs to close and reclaim
the pit will be eligible to be reimbursed from the State at the same rate that
change order #1 was. Any remaining costs that are not reimbursed from
the DEQ for the closure of asbestos pit will be covered by the solid waste
department.
Original final closure costs were estimated to be about $1,000,000. The
closure of the landfill was divided into two separate phases. The first
phase of closure cost was $160,970 and the second phase (the current
contract) is now at $358,700. Including engineering, as of today the total
closure cost is at $559,670. There remain a few close out items in the
engineering professional services agreement for the landfill contract. All
told, the closure contract for the landfill will be well below the original
estimate. The current closure /post - closure account balance is at
$1,698,335.72 before any costs incurred from this change order.
FISCAL EFFECTS: The entire project will be funded through the Solid Waste Landfill
Closure /Post- Closure Fund.
• Original Contract Amount $304,600
• Change Order #1 (funded through asbestos cleanup) + 57,130
• Change Order #2 + 54,100
• Change Order #3 (funded through asbestos cleanup) +130,450
• Total Contract Amount (asbestos projects included) $546,280
• Total Solid Waste Contract Amount
ALTERNATIVES:
$358,700
Attachments:
Change Order #3
Commission Resolution 4216
As suggested by the City Commission.
Report compiled on: 11/4/09
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CHANGE ORDER
No. 3 (Revised)
DATE OF ISSUANCE October 30, 2009 EFFECTIVE DATE
OWNER Citv of Bozeman CONTRACTOR Trapper Peak Construction Inc.
Contract: City of Bozeman Landfill Phase 2 Closure Project
Project: City of Bozeman Landfill Phase 2 Closure Project OWNER's Contract No.
ENGINEER Great West Engineering ENGINEER's Contract No. 2 -85 -00069
You are directed to make the following changes in the Contract Documents:
Description:
Asbestos Pit Reclamation
• $130,000 Lump Sum for Asbestos Pit Infill as negotiated between City of Bozeman and Contractor
(Trapper Peak Construction, Inc.).
Asbestos Pit Cover Depth Determination
This portion of the work required the use of Trapper Peak's 330 Excavator to excavate test pits to the top of waste
to determine the depth of cover over the waste. This operation took place in 2 hours at a price of $225/hour for a
total cost of $450.00.
Reason for Change Order:
The Asbestos Pit Reclamation and the Asbestos Pit Cover Depth Determination were additional work items
requested by the City.
Attachments: (List documents supporting change)
Project Update letter to Dustin Johnson, Asbestos Pit Fill Quantity & Cost Justification letter to Dustin Johnson
CHANGE IN CONTRACT PRICE:
Original Contract Price
$ 304,600
Net Increase (De6Fease) from previous Change
Orders No. 1 to 2
$ 111 230
Contract Price prior to this Change Order:
$ 415,830
Net increase (deefease) of this Change Order:
$ 130 450.00
Contract Price with all approved Change Orders:
$ 546 280.00
CHANGE IN CONTRACT TIMES:
Original Contract Times:
Substantial Completion: 105 calendar days
Ready for final payment:
( days or dates
Net change from previous Change Orders No. 1 to
No. 2 :
Substantial Completion: 65 calendar days
Ready for final payment:
( days )
Contract Times prior to this Change Order:
Substantial Completion: 170 calendar day
Ready for final payment:
( days or dates
Net increase (deemase) this Change Order:
Substantial Completion: 30 calendar days
Ready for final payment:
(days)
Contract Times with all approved Change Orders:
Substantial Completion: 200 _calendar days
Ready for final payment:
(days or dates)
Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or
omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set
forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed -upon herein
represents the full cost and value for the subject work performed and the materials supplied under the terms of the
contract and that the work quantities and value were properly determined and are correct.
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