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Home My WebLink AboutCollege-Huffine Pathway CTEP Project Update and Contract Amendm CommissionMemorandum REPORTTO: HonorableMayorandCityCommission FROM: RonDingman,ParkandRecreationDirector ChuckWinn,AssistantCityManager SUBJECT: College-HuffinePathwayCTEPProjectUpdateandContract Amendment MEETINGDATE: Nov.23,2009 AGENDAMEETINGTYPE: Action RECOMMENDATION: ListentoCollege-HuffinePathwayprojectupdateandapprove amendmenttoCTEPcontractwithRobertPecciaandAssociates. PROJECTUPDATE: In2005theCityCommissionapprovedsubmittalofanapplicationfor CTEPfundstoconstruct2.08milesofa10footwidepathwaytobeginat11thandCollegeand continuetoHuffineandFerguson. AttheJune16,2009Commissionmeeting,theCommissionauthorizedtheCityManagerto signacontractwithRobertPecciaandAssociates(RPA),inHelena,fortheengineering,design andmanagementoftheCTEPfundedCollege-HuffinePathwayproject. TheCityofBozemaniscurrentlyundercontractwithRPA.Certainareasalongthepathway corridorwereidentifiedduringtheoriginalcontractnegotiationaspossiblyrequiringadditional easementsinordertoconstructthepathwayinthesafestandmostdesirablelocation.Thiswas alsonotedintheoriginal2005CTEPapplication.Becausetherewerenoengineeringanddesign plansatthattime,thosespecificneedswereunknown.Thoseeasementshavenowbeen identified. Thepathwaydesignhaschangedsomewhatfromtheoriginallinearpathwaytoapathwaywith averyslightmeander.Thereasonforthischangeistopromoteandencouragepedestrian travelbymakingthetravelexperiencemoreinterestingandaesthetic.Moreso,thealignmentof thepathwayhasshiftedtothesouth,alongCollege,toavoidconstructingtooclosetotheroad andunderpowerlines,whichiswhytheeasementsareneeded.Thepathwaymaterialhasbeen changedfromconcretetoasphaltforseveralreasons;asphaltislessexpensiveandeasierto repair,thedarksurfacemeltssnowandicemorequicklythanconcrete,andthesurfaceiseasier onjointsforrunnersandwalkers. Constructioncostdifferencesbetweenthe2008AlternativeAnalysisandthe2009Construction estimateresultfromadditionalitemsbeingincludedinthefinalprojectestimatesuchas; signage,ADArampsandimprovements,andthermoplasticstriping.Theseadditional improvementsadduptoabout$85,500inthe2009estimate.Inadditiontotheseimprovements, anyeasementsdonatedbyMSUwouldrequireafencereplacement,whichisestimatedat $22,500. Inadditiontotheeasementneeds,staffhasindentifiedtheneedforaspurpathwayrunning northfromHuffine,alongtheeastsideofFowler,toconnectwiththeBozemanPondand includedthatintheprojectscope,whichinvolvesadditionalengineering. CONTRACTAMMENDMENT: ThecostofthecurrentengineeringcontractwithRPA signedin2009is$83,175.Thiscontractprovidesforthenecessaryengineeringanddesign work,andprojectoversightandmanagement.Staffisrecommendinganadditional$25,494in CTEPfundingbeapprovedasanamendmenttothecontracttocompleteeasementnegotiations, landappraisals,acquisition,andadditionalengineeringanddesignworkfortheconnector pathwaytotheBozemanPonds. Nowthattheengineeringplansarenearlycomplete,andsomepreliminarynegotiationmeetings havebeenheldwithadjacentlandowners,RPAhasafirmcostforthecompletionofthose negotiations,theprocurementoftheeasementdonations,andtheadditionalengineeringforthe spurtrailtotheBozemanPond.Thisassumes,asindicatedbythepreliminarydiscussionswith landowners,thatalleasementswillbedonatedtotheCity,however,thecostofanyeasements notdonatedtothecitywillbeaddedtotheprojectcostsandmostlikelywillresultinthe pathwaybeingbuiltintheoriginalexistingpedestrianway.Ifanyoftheeasementsneededfor thecurrentmeanderingpathwaydesignarenotdonatedtotheCity,thoseareaswillrevertback tothepubliceasement,whichisclosertotheroad,inordertoavoidpropertyencroachment. AnycontractamendmentsforCTEPprojectsmustbeauthorizedbyCTEPinHelena.As indicatedintheattachment,MDThasgivenwrittenauthorizationforthisamendment. FISCALEFFECTS: In2009,Bozeman'sannualallocationforCTEPfundingwas approximately$160,000. TheCTEPprogramfunds86.58%ofthecostsofanapprovedproject. Alocalmatchfortheremaining13.42%mustbeprovided. OuroriginalCTEPapplicationestimatedtheCollege-HuffinePathwayprojectatatotalcostof $447,029.Right-of-Way(easements)acquisitioncostswerelistedas“Unknown.”Basedon 2005costsandourRPAcontract,CTEPhasearmarked$398,443astheirshare,requiringa $61,759localmatch.Priortothisproposedcontractamendment,Bozeman’sunencumbered CTEPbalanceis$293,565.Thisamendedproject(withupdatedconstructioncostestimates)is estimatedtorequireanadditional$131,659inCTEPallocation,leaving$161,905inour remainingCTEPfunds. Thisamendedprojectwillalsoincreaserequiredlocalmatchmoneyby $20,407. Project CostsOriginal2008Alternative2009Project ProjectAnalysisEstimate Design/Engineering$ 70,000.00$ 83,173.00$ 108,669.00 Construction$ 377,029.00$ 377,029.00$ 503,600.00 EasementCosts$Unknown$Unknown$Unknown $ 447,029.00$ 460,202.00$ 612,269.00 ProjectFunding Sources CTEPAllocation86.58%$ 387,037.71$ 398,442.89$ 530,102.50 City/LocalShare13.42%$ 59,991.29$ 61,759.11$ 82,166.50 $ 447,029.00$ 460,202.00$ 612,269.00 Basedonthemostrecenttotalprojectcostestimateof$612,269,theCity’smatchwillbe approximately$82,167.Thevalueofdonatedpathwayeasementscanandwillbeusedtoward therequiredlocalmatch.Dependingontheirappraisedvalue,wemaynotneedtocontribute anycashtotheproject.Untiltheworkproscribedbythiscontractamendmentiscompleted,we willnotknowthevalueofthesedonations. EachyeartheGeneralFundbudgets$30,500forCTEPmatchingfunds.Ifthemoneyisnot neededformatch,itremainsintheGeneralFund.Knowingthatcashmaybeneededforthis project,wearecarrying-overtheFY09budgetamount,andwillcombineitwiththeFY10 amountforatotalof$61,000cashavailableinlocalmatchingdollars.Totalprojectcostsand easementvalueswillbeavailablethisspring.Iflocalmatchingdollarsarerequiredbeyondthe $61,000available,weanticipatebringingforwardanFY11budgetrequesttofullyfundthe localmatch. ALTERNATIVES: AssuggestedbytheCityCommission. Attachments: MDTletterofapproval x AmendmentfromRPA x PathwayMap x CTEPProject List x Reportcompiledon11/18/09 Exhibit “A” Montana Cadastral Mapping Showing Parcel Ownerships Requiring Right-of- Way Development Owned by Valley Commons Business Park Per MT Cadastral Mapping Records Bozeman Daily Chronicle Per MT Cadastral Mapping records Owned by Advanced Technology Inc Per MT Cadastral Mapping records Owned by Technical Services Center Per MT Cadastral Mapping Records Owned by Nopper Building LLC Per MT Cadastral Mapping Records Exhibit “B” Right-of-Way Acquisition Costs Exhibit "B" - Right-of-Way Appraisal, Negotiations, Acquisition PROJECT: College & Huffine CTEP Bike - Ped PathDATE: Oct. 2,2010 CONTROL NO: EST. PREPARED BY: RPA, Joki, OlsonWORK TYPE: Shared-Use Path RIGHT OF WAY PHASE ACTIVITIES - Robert Peccia and Associates Environ.CADD/ ActivityTasksTotal HoursPrincipalProj. Mgr.Proj. Eng.PlannerDesignerSurveyorsClerc. éÇÚÙÍÎÉÇÐÈÛÎÈùÍÎÈÊÛÙÈé×ÈÇÌïÛÎÛÕ×Ï×ÎÈ ùÍÍÊØÈÍê×Ù×ÓÆ×èÓÈÐ×ùÍÏÏÓÈÏ×ÎÈÉ ìÊÍÌ×ÊÈÃíÅÎ×ÊùÍÍÊØøÍÎÛÈÓÍÎûÉÉ×ÉÉÏ×ÎÈ Å ÌÊÍÌ×ÊÈÓ×ÉÙÍÎÈÛÙÈÉÛÎØÈÅÍÉÓÈ×ÆÓÉÓÈÉ ìÊÍÆÓØ×ø×ÉÓÕÎóÎÌÇÈÈÍûÌÌÊÛÓÉ×Ê ûÙËÇÓÉÓÈÓÍÎûÕ×ÎÈ ê×ÆÓ×ÅûÌÌÊÛÓÉÛÐÉÖÍÊûÙÙÇÊÛÙÃÈÍìÊÍÒ×ÙÈÛÎØ øÓÉÈÊÓÚÇÈ×ÈÍïøèÛÎØùÓÈÃ ê×ÆÓ×ÅûÙËøÍÙÇÏ×ÎÈÉÖÍÊûÙÙÇÊÛÙÃÈÍìÊÍÒ×ÙÈÛÎØ øÓÉÈÊÓÚÇÈ×ÈÍïøèÛÎØùÓÈÃ íÎÉÓÈ×ïÈÕÉ ïÓÉÙùÍÍÊØìÊÍÌ×ÊÈÃíÅÎ×ÊÉûÕ×ÎÈÉ ø×Æ×ÐÍÌûÙËÇÓÉÓÈÓÍÎï×È×ÉÛÎØúÍÇÎØÉÖÍÊê×ÙÍÊØ ÷ÎÙÊÍÛÙÔÏ×ÎÈì×ÊÏÓÈÈÓÎÕÙÍÍÊØïøè TOTAL (HOURS)6705400652 COST SUMMARY ôÍÇÊÉêÛÈ×÷ÄÈ×ÎÉÓÍÎ ìÊÓÎÙÓÌÛÐúÊÓÛÎåÛÙÑ×Ê ìÊÍÒ×ÙÈïÛÎÛÕ×ÊèÍÏùÛÆÛÎÛÇÕÔ ìÊÍÒ×ÙÈ÷ÎÕÓÎ××ÊùÍØÃæÍ×ÊÏÛÎÉ ÷ÎÆÓÊÍÎÏ×ÎÈÛÐìÐÛÎÎ×ÊøÛÎîÍÊØ×ÊÇØ ùûøø ø×ÉÓÕÎ×Êñ×ÆÓÎûÊÑ éÇÊÆ×ÃÍÊèÍÏéÈÛÊÑ ùÐ×ÊÓÙÛÐò×ÎðÍÍÚ×Ã èíèûðôíçêé ðûúíêéçúèíèûð õ÷î÷êûðíæ÷êô÷ûøüíæ÷êô÷ûøéçúèíèûð TOTAL LABOR/OVERHEAD $5,823.58 øóê÷ùèîíîðûúíê ïÓÉÙ×ÐÐÛÎ×ÍÇÉìÍÉÈÛÕ×öÇ×ÐùÍÌÓ×É×ÈÙ TOTAL DIRECT NONLABOR $200.00 íçèéóø÷é÷êæóù÷éûîøéçúùíîèêûùèé òÍÑÓÛÎØûÉÉÍÙÓÛÈ×ÉûÌÌÊÛÓÉÛÐé×ÊÆÓÙ×É ×ÛûÌÌÊÛÓÉÛÐÈÍÓÎÙÐÇØ×ùÍÏÌÛÊÛÚÐ×éÛÐ×ÉÛÈÈÛÙÔÏ×ÎÈÉÄ èÊÛÙÈÉ ×ÛåÛÓÆ×ÊæÛÐÇÛÈÓÍÎð×ÉÉ×ÊóÏÌÛÙÈÉÈÍè×ÙÔÎÓÙÛÐé×ÊÆÓÙ×Éù×ÎÈ×ÊîåÙÍÊÎ×Êè×ÙÔúÐÆØ ìÊ×ÌÛÊ×éÛÐ×ÉÙÛÈÛÐÍÕÍÖÙÍÏÌÛÊÛÚÐ×ÉÛÐ×ÉîûÈÍÚ×ÓÎÙÐÇØ×ØÛÉÙÍÏÌéÛÐ×ÉÛÈÈÛÙÔÏ×ÎÈÉÈÍ×ÛÙÔûÌÌÊÛÓÉÛÐ óÎØ×Ì×ÎØ×ÎÈûÌÌÊÛÓÉ×ÊÉê×ÆÓ×ÅéÛÐ×ÉùÛÈÛÐÍÕûÌÌÊÛÓÉÛÐÉÚÃïøè íÐÉÍÎðÛÎØé×ÊÆÓÙ×É÷ÛÉ×Ï×ÎÈÉÐÛÎØØÍÎÛÈÓÍÎÙÍÍÊØÓÎÛÈÓÍÎÎ×ÕÍÈÓÛÈÓÍÎÉÊ×ÙÍÊØÛÈÓÍÎ Ì×ÊÌÛÊÙ×ÐÄèÊÛÙÈÉ èÓÈÐ×ùÍÏÏÓÈÏ×ÎÈÉü ÷Ûä TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $12,850.00 ê÷ùûìóèçðûèóíî èÍÈÛÐðÛÚÍÊ íÆ×ÊÔ×ÛØ èÍÈÛÐøÓÊ×ÙÈîÍÎðÛÚÍÊ èÍÈÛÐíÇÈÉÓØ×é×ÊÆÓÙ×ÉéÇÚÙÍÎÈÊÛÙÈÉ öÓÄ×Øö×× ìÊÍÖÓÈ For Right of Way Appraisals and Property Acquisition TOTAL ESTIMATED COST R 19,572 Exhibit “C” Fowler Ave. Spur Connection Design Exhibit "C" - Design Engineering for Fowler Avenue Spur Connection PROJECT: College & Huffine CTEP Bike - Ped PathDATE: Oct. 2, 2010 CONTROL NO: EST. PREPARED BY: RPA & Alta WORK TYPE: Shared-Use Path - oerecca anssocae PRELIMINARYENGINEERING(PE)PHASEACTIVITIESRbtPidAits Environ.CADD/ ActivityTasksTotal HoursPrincipalProj. Mgr.Proj. Eng.PlannerDesignerSurveyorsClerc. Add Fowler Ave. - See Attached Diagram ê×ÙÍÊØÊ×É×ÛÊÙÔê åìÊÍÌðÓÎ×ÉìÊÓÍÊÈÍéÇÊÆ×Ã é×ÈéÇÊÆ×ÃùÍÎÈÊÍÐùÍÏÌÐ×È×èÍÌÍÕéÇÊÆ×ÃÖÍÊïÛÌ ûØØéÇÊÆ×ÃÈÍø×ÉÓÕÎïÛÌ ìÛÈÔûÐÓÕÎÏ×ÎÈõÊÛØ×åÍÊÑ ïÓÉÙø×ÉÓÕÎìÐÛÎéÔ××Èé×ÈÇÌðÛÃÍÇÈ ê×ÆÓ×Å÷ØÓÈÉ SUBTOTAL (HOURS)460130014190 TOTAL ENGINEERING & DESIGN HOURS460130014190 COST SUMMARY ôÍÇÊÉêÛÈ×÷ÄÈ×ÎÉÓÍÎ ìÊÓÎÙÓÌÛÐúÊÓÛÎåÛÙÑ×Ê ìÊÍÒ×ÙÈïÛÎÛÕ×ÊèÍÏùÛÆÛÎÛÇÕÔ ìÊÍÒ×ÙÈ÷ÎÕÓÎ××ÊùÍØÃæÍ×ÊÏÛÎÉ ÷ÎÆÓÊÍÎÏ×ÎÈÛÐìÐÛÎÎ×ÊøÛÎîÍÊØ×ÊÇØ ùûøø ø×ÉÓÕÎ×Êñ×ÆÓÎûÊÑ éÇÊÆ×ÃÍÊèÍÏéÈÛÊÑ ùÐ×ÊÓÙÛÐò×ÎðÍÍÚ×Ã èíèûðôíçêé ðûúíêéçúèíèûð õ÷î÷êûðíæ÷êô÷ûøüíæ÷êô÷ûøéçúèíèûð TOTAL LABOR/OVERHEAD $3,448.06 øóê÷ùèîíîðûúíê ïÓÉÙ×ÐÐÛÎ×ÍÇÉ éÇÊÆ×Ã÷ËÇÓÌÏ×ÎÈùûøøùÍÌÓ×ÉìÍÉÈÛÕ×öÇ×Ðì×ÊøÓ×Ï÷ÈÙ TOTAL DIRECT NONLABOR $800.00 íçèéóø÷é÷êæóù÷éûîøéçúùíîèêûùèé ûÐÈÛìÐÛÎÎÓÎÕø×ÉÓÕÎé××ð×ÈÈ×ÊûÈÈÛÙÔÏ×ÎÈ TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $1,260.00 ê÷ùûìóèçðûèóíî èÍÈÛÐðÛÚÍÊ íÆ×ÊÔ×ÛØ èÍÈÛÐøÓÊ×ÙÈîÍÎðÛÚÍÊ èÍÈÛÐíÇÈÉÓØ×é×ÊÆÓÙ×ÉéÇÚÙÍÎÈÊÛÙÈÉ öÓÄ×Øö×× ìÊÍÖÓÈ TOTAL ESTIMATED COST for Eng. Design 5,922 ìÛÕ×ÍÖ 116 N 10th Ave Bozeman, MT 59715 (406) 624-6117 www.altaplanning.com 10/3/2009 Ron Dingman, Superintendent of Parks Cemetery and Recreation City of Bozeman P.O. Box 1230 Bozeman, MT 59771 Re: Proposal for Additional Services for Fowler Avenue Extension Additional Services: As part of Task 2 – Fowler Avenue to Bozeman Ponds Extension Alta will work with RPA to design an alignment along Fowler Avenue to the existing natural trail leading to the Bozeman Ponds. This extension is approximately __ feet in length and will require extensive fill, drainage considerations, crossing treatments of Bank entry, and impacts to bank landscaping. Fee: Joe Gilpin GeorgeHagan ProjectHudson-Hammons - ManagerPrincipalDesigner Total $80/hr $140/hr $80/hr Task 2.26:Folwer Addition 816 $1,260.00 Sincerely, Joe Gilpin, Senior Planner