HomeMy WebLinkAbout10-21-09 Tree Advisory Board Minutes ;ti Sry TREE ADVISORY BOARD MINUTES
OCTOBER 21, 2009
12:00 PM
9TrN CO. °? CITY HALL MADISON CONFERENCE ROOM
BOARD MEMBERS PRESENT:
Mary Keck, Chairperson
Shelly Engler
Ada Montague
Rodney Walters
Daniel Misner
Absent:
Jeff Rupp, Commission Liaison
CITY STAFF PRESENT:
John Van Delinder, Street Superintendent
Ryon Stover, Forestry Foreman
Michelle Dipzinski, Public Service Administrative Assistant
GUESTS PRESENT:
None
Item # 1—Call meeting to order:
Chairperson Keck called the meeting to order at 12.00p.m.
Item #2 —Review meeting agenda:
Boardmember Walters needs to leave the meeting by 12:40p.m.
Changing the Item title of Reminder List to FYI was requested.
Item #3 —Approve September 25, 2009 meeting minutes:
Requested changes are:
• Item #2—change the date from June 2009 to July 8, 2009
• Item #2 —change the motion date from 2009 to July 8, 2009
• Item #4, B, second bullet should read —Superintendent Van Delinder explained the DEQ
requirements regarding storm water regulations and what the cities current status is
and explained the leaf cleanup schedule.
• Item #5, B, second bullet—Gecko should be changed to Gingko.
Motion: Boardmember Montague motioned to approve the September 25 , 2009 minutes with the
requested changes.
Boardmember Walters seconded the motion.
The motion passed unanimously.
Item #4—Open Public Comment:
There were no members of the public in attendance.
Item #5 — New Business:
A) Chairperson and Vice-Chairperson volunteers:
• Chairperson Keck will remain as chairperson until June and then reassess the situation.
• Boardmember Misner volunteered to be Vice-Chair.
Motion: Boardmember Montague motioned to nominate Boardmember Misner as Vice-Chair of
the Tree Board.
Boardmember Engler seconded the motion.
The motion passed unanimously.
B) City Tree Master Plan:
• Ordinance #1364 which went into effect April 26, 1993 states the duties and
responsibilities of the Tree Board. Responsibilities include revising the Arboriculture
Specifications when needed and to assist in conducting in plans and work necessary for
the Street Tree Master Plan.
• Boardmember Engler provided information from other cities Tree Master Plans and will
email the links to board members and city staff. These links should be reviewed before
the next Tree Board meeting.
C) Live Christmas tree PSA:
• Boardmember Montague will work on the ad and have it ready for the next meeting
• Board Secretary Dipzinski will contact the City Clerk's office to set up a Public Service
Announcement presented by Boardmember Montague for the November 23, 2009 City
Commission Meeting to promote live Christmas trees in the Public Service
Announcement section of the agenda.
• The November 18th meeting agenda will list, as an action item,the approval of the
advertisement.
Item #5 —Old Business:
A) Tree Guide updates:
• Graphics, Storm Water Concerns:
o The paragraph from Superintendent Van Delinder regarding storm water
regulations was presented to the Board.
o Graphics changes were requested.
o Boardmember Montague will make all the requested changes.
B) Presentation of Tree Guide to the Rec. and Park Board:
• Chairperson Keck and Boardmember Engler will present the Tree Guide to the Rec. and
Park Board on November 12, 2009 at their regular meeting.
• Copies of the Tree Guide were provided to be delivered to the Rec. and Park Board so
they can be aware of what the Tree Board members will be discussing.
Item #6—Reminder List:
None of these items were discussed.
a) Rouse Avenue Plan:
b) T-shirts "Every day is Arbor Day":
c) PIG Grant— Bogert Park streamside restoration project:
d) Gallatin Valley water issue:
e) Durston protect:
f) Other board information/activities:
a. Park & Recreation Board:
b. Beautification Board:
c. Subdivision Review Committee:
d. Cemetery Expansion:
g) 2020 Plan & Transportation Plan:
h) Invite MSU (President, Horticulture Staff, Landscape Architecture class) to plant more trees on
MSU properties:
i) Tree board history:
j) Tree pest alert process, information to arborists & maintenance companies:
k) Live Christmas tree radio spots and Chronicle articles:
Item #7 - Other:
• No discussion.
Item #8 — Meeting Schedule:
• The next meeting is scheduled for November 18, 2009 in the Madison Room at City Hall
from noon to 1:OOpm.
Motion: Boardmember Montague motioned to adjourn the meeting at 1p.m.
Boardmember Engler seconded the motion.
The motion passed unanimously.
Adjournment
Chairperson Keck adjourned the meeting at 1:OOp.m.
Mary Keck, Chairperson
ATTEST:
Michelle Dipzin�i, rd Secretary
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PREPARED BY:
Michelle Dipzinski, B aTr Secretary
Approved on �(� ) l d