HomeMy WebLinkAbout09-25-09 Tree Advisory Board Minutes 1302��\1
1� F > � TREE ADVISORY BOARD MINUTES
8.
{r
,r E '' SEPTEMBER 25, 2009
12:00 PM
CITY HALL MADISON CONFERENCE ROOM
rN
co. 1;
BOARD MEMBERS PRESENT:
Mary Keck, Chairperson
Shelly Engler
Rodney Walters
Daniel Misner
Absent:
Ada Montague
Jeff Rupp, Commission Liaison
CITY STAFF PRESENT:
John Van Delinder, Street Superintendent
Ryon Stover, Forestry Foreman
Michelle Dipzinski, Public Service Administrative Assistant
GUESTS PRESENT:
None
Chairperson Keck called the meeting to order at 12:00p.m.
Item # 1—Review meeting agenda:
For the next meeting an item will be added to discuss a new chairperson and a co-chair vice-chair to
cover meetings when the Chairperson is absent.
Item #2—July 8, 2009 approval of meeting minutes:
No changes were requested.
Motion: Boardmember Engler motioned to approve the July 8, 2009 minutes.
Boardmember Misner seconded the motion.
The motion passed unanimously.
Item #3 —Open Public Comment:
No public comment was given.
Item #4— New Business:
A) New board appointments:
• Introductions were made to Boardmember Misner and he was provided a packet of the
last year's meeting minutes, the two versions of the tree selection guide and other
pertinent information.
B) Discuss final draft of tree selection guide:
• Boardmember Misner was given an update of the process that has gone into updating
the Tree Selection Guide.
• Superintendent Van Delinder explained the DEQ requirements regarding storm water
regulations and what the cities current status is and explained the leaf cleanup
schedule.
• The board asked Superintendent Van Delinder to write a paragraph explaining why
certain trees are no longer acceptable in the boulevards. It should include the storm
water regulations as well as equipment hitting trees because they grow out instead of
up.
• Fruit trees have been eliminated from the Guide; Boardmember Walters explained what
MSU is doing regarding fruit trees.
• Chairperson Keck and Boardmember Engler will present both versions of the Tree
Selection Guide to the Recreation and Park board;the Board would like their input
because Park trees are being listed in the Guide.
• Some board members consider the Tree Selection Guide as an informational tool and
would like the Black Ash and Russian Olive listed in the Guide even though they are not
acceptable trees anymore.
• It was discussed changing the name from Tree Selection Guide to Tree Guide.
• For the next meeting:
o Superintendent Van Delinder needs to have the paragraph ready
o Chairperson Keck will contact Boardmember Montague about upgrading the
graphics
C) Future role of the Tree Board:
• This item was added to the agenda because it was hard to get members on the board.
• Work on a Master Plan, look at Missoula
• Foreman Stover will find the Arbor Specifications Manual
Item #5 —Old Business:
A) Mountain Pine Beetle —update:
• We are seeing the second generation around town.
• The City has not done anything other than answer phone questions lately, no more
pheromone packets have been put out and no spraying.
• There are infected trees still out there on private property.
• Pheromone packets will be used for at least another year.
• Once the needles are off the trees the beetles are gone.
• Boardmember Walters gave an update on MSU trees, they have removed some Spruce
trees that were infected; those trees had been planted close to Scotch pine that had
been infected.
• Foreman Stover is doing a study with a student on the effects of the pheromone
packets.
• Boardmember Misner said they are still cutting down infected trees in the private
sector, the bulk of the work is removing Scotch and Ponderosa Pines but they have also
removed some Spruce
B) Cost Share Program:
• All 98 trees were planted, the majority on the boulevard strips but a few near the end of
the program were planted in Centennial Park.
• Only one of the four Ginkgos ordered were planted, one came in damaged and the
other two died.
Item #6— Reminder List:
Only items with bullets were discussed.
a) Rouse Avenue Plan:
• The Rouse project will be split into two projects if not three because of the expense and
it is at least five years out or more.
b) Orientation Packet for new board members:
c) T-shirts "Every day is Arbor Day":
d) PIG Grant—Bogert Park streamside restoration project:
e) Street Tree Master Plan:
• This item needs to move to the New Business section by the October or November
meeting
f) Gallatin Valley water issue:
g) Durston project:
h) Other board information/activities:
a. Park & Recreation Board:
b. Beautification Board:
c. Subdivision Review Committee:
d. Cemetery Expansion:
i) 2020 Plan &Transportation Plan:
j) Invite MSU (President, Horticulture Staff, Landscape Architecture class) to plant more trees on
MSU properties:
k) Tree board history:
1) Tree pest alert process, information to arborists & maintenance companies:
m) Live Christmas tree radio spots and Chronicle articles:
• This item needs to move to the New Business section by the October meeting.
Item #7 - Other:
• There was discussion about giving the City Commission an update of what the Tree
Board has been working on at one of the Commission meetings in February.
Item #8—Meeting Schedule:
• The meeting schedule is changing from the second Wednesday of the month to the
third Wednesday of the month and will now be held in the Madison Room.
• Board Secretary will notify the City Clerk's office of the change.
• The next meeting is scheduled for October 21, 2009 in the Madison Room at City Hall
from noon to 1:OOpm.
Motion: Boardmember Engler motioned to adjourn the meeting at 1p.m.
Boardmember Walters seconded the motion.
The motion passed unanimously.
Adjournment
Chairperson Keck adjourned the meeting at 1:OOp.m.
n
Mary Keck, Chairperson
ATTEST:
Michelle Dipzins i, Secretary
PREPARED
r�rB,Y^:
L�U':'
Michelle Dipzinrski Bo r ecretary
Approved on