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HomeMy WebLinkAbout09- Bighorn Snow Removal Contract for City-owned surface parking lots SNlXI?bICI VAC Cfl1Y?7pCC7 BIGHORN SNOW REMOVAL SERVICE for Bob Mielnik Owner call 580 -2390 2009 2010 SEASON 2238 Baxter Lane 3 Bozeman, MT 59718 Bighorn Snow Removal Service, in consideration of your purchase and acceptance of this contract, agrees to do your snow removal within a 24 hour period from the end of each snowfall (unless another time frame has been specified and agreed upon). Parking Lot and Driveway Plowing begins when snow reaches 2" or otherwise specified by purchaser. Sidewalks will be cleaned at 1" accumulation and/or in accordance with current City regulations and standards. Regular Plowing and Sidewalk Charges are billed on a per time basis for each time plowing of increments up to 4" of accumulated snow. Please be aware that additional cost will be incurred for heavier snowfalls and if it is necessary to plow more than once during a snowfall. Heavy Snowstorms generally require plowing more than once and are charged for each plowing. Plowing and cleaning sidewalks will occur on these occasions more than once in a 24 hour period, especially during 2 -3 day continuous snowstorms. Under certain weather conditions, snow removal may be required due to drifting snow or melting slush followed by freezing and thawing. Our desire is to accommodate our customers and meet your specific needs. Please contact me prior to the start of the snow removal season to discuss and special needs or requests. Snow Pile Hauling and Removal is done occasionally and is an additional expense. This contract is effective from Oct 1, 2009 to May 1, 2010. CONTRACT PRICES This Seasons Rates will be: SALT FOR SIDEWALKS ONLY 30.00 Walks are salted with a 50 lb bag per city lot PER WALK 4 WALKS 120.00 Customer: CITY OF BOZEMAN Contact Person: PAUL BURNS Address: 121 North Rouse Phone: 582-2903 Job Address: (if different) 4 Parking Lot Sidewalks Additional Requests /Remarks: (use back if needed) ii Removed the parking lot where the new downtown parking area is built a Bo Mielnik Owner Date ms's signwnw Date Bighorn Snow Removal Service will use the utmost care while plowing, however, our liability does not extend to any damages incurred to property items hidden below the snow unless they are clearly marked, flagged and we have been informed prior to the snow season. These items include grass edges, sprinkler heads, curbs, speed bumps, things protruding into the plow areas and stored items. Our liability does not extend to any accidents due to locations of snow piles, or the existence of natural elements or ice. Nor does it cover any damages to lawns and landscaping. in the event any notices are given by the city for current sidewalk conditions, for us to remedy them these must be called into us in a timely manner at 406 -580- 2390. Please make checks payable to BIGHORN SNOW REMOVAL,. Accounts are subject to a monthly 2% late payment fee if not received by the 10th of the following month. Your prompt payments are greatly appreciated. "Thank you for your business ti Commission Memorandum z N co. REPORT TO: Honorable Mayor and City Commission FROM: Paul Burns, Parking Manager Chris Kukulski, City Manager SUBJECT: Award of the FY 2009 2010 snow removal contract for City -owned surface parking lots MEETING DATE: November 2, 2009 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the contract with Bighorn Snow Removal Service for snow removal services for fiscal year 2009 2010. The contract amount is $375 per snow event. The areas to be cleared are the city's surface parking lots and surrounding sidewalks: Rouse Lot (northwest corner Babcock Rouse), Carnegie Lot (southeast corner Mendenhall Black), North Willson Lot (southeast corner Willson Mendenhall) and Mendenhall Lot (northeast corner Willson Mendenhall). BACKGROUND: The city contracts for snow removal services for our city owned facilities. The contract is a one -year contract. Once the contract is awarded, the service provider will secure the required bonds and receive their notice to proceed. FISCAL EFFECTS: The Parking Department budgeted $26,160 for snow removal on the city -owned surface parking lots. At the contract amount, the budget will cover 17 snow events during the fiscal year. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, Paul Burns, Parking Manager Chris A. Kukulski, City Manager Attachments: Copy of the hid Report compiled on October 28, 2009. 24 SNOW XZVOYA4 CONMACT BIGHORN SNOW REMOVAL SERVICE for Bob Mielnik Owner call 580 -2390 2009 2010 SEASON 2238 Baxter Lane 3 Bozeman, MT 59718 Bighorn Snow Removal Service, in consideration of your purchase and acceptance of this contract, agrees to do your snow removal within a 24 hour period from the end of each snowfall (unless another time frame has been specified and agreed upon). Parking Lot and Driveway Plowing begins when snow reaches 2" or otherwise specified by purchaser. Sidewalks will be cleaned at 1" accumulation and /or in accordance with current City regulations and standards. Regular Plowing and Sidewalk Charges are billed on a per time basis for each time plowing of increments up to 4" of accumulated snow. Please be aware that additional cost will be incurred for heavier snowfalls and if it is necessary to plow more than once during a snowfall. Heavy Snowstorms generally require plowing more than once and are charged for each plowing. Plowing and cleaning sidewalks will occur on these occasions more than once in a 24 hour period, especially during 2 -3 day continuous snowstorms. Under certain weather conditions, snow removal may be required due to drifting snow or melting slush followed by freezing and thawing. Our desire is to accommodate our customers and meet your specific needs. Please contact me prior to the start of the snow removal season to discuss and special needs or requests. Snow Pile Hauling and Removal is done occasionally and is an additional expense. This contract is effective from Oct 1, 2009 to May 1, 2010. CONTRACT PRICES This Seasons Rates will be: PARKING LOT PER TIME: $225.00 SIDEWALKS PER TIME: $150.00 Customer: CITY OF BOZEMAN Contact Person: PAUL BURNS Address: 121 N. Rouse Phone: 582 -2903 Job Address: (if different) 7Nrking lots, l Alley Parking Area, 4 Parking Lot Sidewalks Additional Requests /Remarks: (use back if needed) Removed the parking lot where the new downtown parking area is built Bo Mielnik Owner Dat Purchaser's Signature Date Bighorn Snow Removal Service will use the utmost care while plowing, however, our liability does not extcnd to any damages incurred to property items hidden below the snow unless they arc clearly marked, flagged and we have been informed prior to the snow season. These items include grass edges, sprinkler heads, curbs, speed bumps, things protruding into the plow areas and stored items. Our liability does not extend to any accidents due to locations of snow piles, or the existence of natural elements or ice. Nor does it cover any damages to lawns and landscaping. In the event any notices are given by the city for current sidewalk conditions, for us to remedy them these must be called into us in a timely manner at 406 -550 -2390. Please make checks payable to BIGHORN SNOW REMOVAL. Accounts are subject to a monthly 2% late payment fee il'not received by the I Otb of the following month. Your prompt payments are greatly appreciated. Thank you for your business 25