HomeMy WebLinkAboutOctober 19, 2009 Minutes.pdf
LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
October 19, 2009
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The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North
Rouse on Monday, October 19, 2009. Present were Deputy Mayor Jeff Krauss, Cr. Sean Becker,
Cr. Eric Bryson, and Cr. Jeff Rupp, Acting City Manager Debbie Arkell, Finance Director Anna
Rosenberry, City Attorney Greg Sullivan and City Clerk Stacy Ulmen.
*Please refer to the audio recording of this meeting for additional details.
0:03:09 A. Call to Order – 6 p.m.– Commission Room, City Hall, 121 North Rouse
Deputy Mayor Krauss called the meeting to order at 6:04 p.m.
0:03:11 B. Pledge of Allegiance and a Moment of Silence
0:03:55 C. Changes to the Agenda
Deputy Mayor Krauss asked Acting City Manager Debbie Arkell if there were any changes to
the agenda.
0:04:04 Ms. Arkell
Ms. Arkell stated that there were no changes to the Agenda.
0:04:07 D. Authorize Absence of Mayor Jacobson
0:04:10 Motion and Vote to Authorize the absence of Mayor Jacobson.
It was moved by Cr. Rupp, seconded by Cr. Becker to Authorize the absence of Mayor
Jacobson.
Those voting Aye being Crs. Rupp, Becker, Bryson and Deputy Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
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0:04:27 E. Consent
1. Authorize Payment of Claims (LaMeres)
2. Accept the Planning Department 1st Quarter Fiscal Year 2010 (July 1, 2009 –
September 30, 2009) Budget Report (Epple)
3. Accept the Building Inspection Division Report detailing the Financial and
Workload Position of the Division for the quarter ending September 30, 2009
(Risk)
4. Approve Designating Parking Manager, Paul Burns to act as a Member on behalf
of the City in the Intermodal Commerce Association (Kissel)
5. Approve Designating Parking Manager, Paul Burns to act as a Member on behalf
of the City in the Mendenhall Marketplace Condominium Association (Kissel)
6. Approve the Downtown Parking Lots Comprehensive Sign Plan (Epple)
0:04:28 Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
Deputy Mayor Krauss closed public comment.
0:04:47 Cr. Rupp
Cr. Rupp spoke regarding Consent Items 4 and 5 related to the parking garage. Cr. Rupp
questioned the Intermodal Commerce Association that controls the exterior of the building.
0:05:34 Paul Burns, Parking Manager
Mr. Burns spoke regarding the Association and what they oversee at the Parking Garage.
0:05:43 Cr. Rupp
Cr. Rupp asked if the Association approved the recent painting at the Parking Garage.
0:05:47 Mr. Burns
Mr. Burns stated no.
0:05:54 Cr. Becker
Cr. Becker stated that the City approved the painting.
0:06:20 Andy Epple, Director of Planning
Mr. Epple spoke regarding painting in Conservation Districts and that a Certificate of
Appropriateness is not needed.
0:07:24 Cr. Rupp
Cr. Rupp questioned if the painting was legally done.
0:07:36 Greg Sullivan, City Attorney
Mr. Sullivan stated that he is reviewing the Condo By-laws.
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0:10:35 Motion and Vote to approve Consent Items 1-3 and 6.
It was moved by Cr. Becker, seconded by Cr. Bryson to approve Consent Items 1-3 and 6.
Those voting Aye being Crs. Becker, Bryson, Rupp and Deputy Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:11:00 Motion and Vote to approve Consent Items 4 and 5.
It was moved by Cr. Becker, seconded by Cr. Bryson to approve Consent Items 4 and 5.
Those voting Aye being Crs. Becker, Bryson and Deputy Mayor Krauss.
Those voting No being Cr. Rupp.
The motion passed 3-1.
0:11:14 F. Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
Deputy Mayor Krauss closed public comment.
0:11:44 G. Action Items
0:11:46 1. Corcoran Demolition & Addition Certificate of Appropriateness No. Z-
09102 (Bristor)
0:14:10 Allyson Bristor, Associate Planner
Ms. Bristor gave the staff presentation regarding Corcoran Demolition & Addition Certificate of
Appropriateness No. Z-09102.
0:20:12 Cr. Bryson
Cr. Bryson spoke regarding the setback requirement.
0:20:50 Kerry Corcoran, Applicant
Ms. Corcoran gave the applicant presentation. She spoke regarding the need for a mudroom, the
feature of the original window and the need of preserving it. She wants to enhance it.
0:25:26 Thomas S. Shiner, Applicant Architect
Mr. Shiner stated that he has been working on the architectural planning. He is also her next door
neighbor. The window is appealing and needs to be preserved.
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0:30:40 Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
Deputy Mayor Krauss closed public comment.
0:30:57 Motion that agreeing with the staff report and finding that the property has less
architectural, structural and cultural and historical importance than the properties within
the historic district, and that 210 South 7th Avenue has a minimal architectural and
historic significance to allow for its demolition and appropriately designed second floor
space, I move that we approve the demolition with both conditions allowed in the staff
report.
It was moved by Cr. Bryson, seconded by Cr. Rupp that agreeing with the staff report and
finding that the property has less architectural, structural and cultural and historical
importance than the properties within the historic district, and that 210 South 7th Avenue
has a minimal architectural and historic significance to allow for its demolition and
appropriately designed second floor space, I move that we approve the demolition with
both conditions allowed in the staff report.
0:34:17 Friendly amendment to the Main Motion to strike condition no. 1.
Cr. Becker presented a friendly amendment to strike condition no. 1.
0:34:22 Cr. Bryson
Cr. Bryson accepted the friendly amendment.
0:34:40 Vote on the Main Motion as Amended to that agreeing with the staff report and
finding that the property has less architectural, structural and cultural and historical
importance than the properties within the historic district, and that 210 South 7th Avenue
has a minimal architectural and historic significance to allow for its demolition and
appropriately designed second floor space, I move that we approve the demolition with the
friendly amendment to strike condition no. 1(of the conditions in the staff report.)
Those voting Aye being Crs. Bryson, Rupp, Becker and Deputy Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:35:03 2. 2010 Bozeman Tourism Business Improvement District Work Plan and
Budget (Cyndy Andrus, Executive Director of the Tourism Business Improvement District)
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0:36:22 Cyndy Andrus, Executive Director for the Tourism Business Improvement District
Ms. Andrus stated that the Board has had 2 meetings. They have been getting organized and are
working on a general Work plan and Budget. This needs to be approved by the Commission.
0:39:05 Cr. Rupp
Cr. Rupp stated that he likes the work plan and is excited about activities sponsoring
tournaments. Cr. Rupp asked about the administration line item in the budget. It seems a little
high.
0:39:32 Ms. Andrus
Ms. Andrus stated that the Board would be happy to accept the Commission's feedback on the
budget.
0:40:35 Cr. Bryson
Cr. Bryson stated that he is the liaison for the Board and needs to know when the meetings are.
0:41:40 Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
Deputy Mayor Krauss closed public comment.
0:42:06 Cr. Rupp
Cr. Rupp spoke regarding putting a cap on the administration budget.
0:42:51 Motion to charge Cr. Bryson as what he undertook as we approve the 2010
Bozeman Tourism Business Improvement District Work Plan and Budget as presented.
It was moved by Cr. Rupp, seconded by Cr. Becker to charge Cr. Bryson as what he
undertook as we approve the 2010 Bozeman Tourism Business Improvement District Work
Plan and Budget as presented.
0:43:08 Deputy Mayor Krauss
Deputy Mayor Krauss spoke regarding the Board coming back to the Commission when their
budget is more finalized. He spoke regarding administration.
0:44:40 Vote on the Motion to charge Cr. Bryson as what he undertook as we approve the
2010 Bozeman Tourism Business Improvement District Work Plan and Budget as
presented.
Those voting Aye being Crs. Becker.
Those voting No being Crs. Rupp, Bryson and Deputy Mayor Krauss.
The motion failed 1-3.
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0:45:01 Motion that we approve the 2010 Bozeman Tourism Business Improvement District
Work Plan and Budget as presented with the amendment that no more than 15% be spent
on administration.
It was moved by Cr. Rupp, seconded by Cr. Becker that we approve the 2010 Bozeman
Tourism Business Improvement District Work Plan and Budget as presented with the
amendment that no more than 15% be spent on administration.
0:46:15 Cr. Bryson
Cr. Bryson spoke regarding setting a cap for the administrative costs.
0:47:51 Mr. Sullivan
Mr. Sullivan explained that the $450,000 figure is an estimate from the district about what they
would assess in the upcoming year. This amount could be more or less. A year from now they
will know.
0:49:32 Vote on the Motion to approve the 2010 Bozeman Tourism Business Improvement
District Work Plan and Budget as presented with the amendment that no more than 15%
be spent on administration.
Those voting Aye being Crs. Rupp, Becker, Bryson and Deputy Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:49:49 3. Resolution No. 4213, assessing a $1 per Room Night Fee for Overnight Stays
at Lodging Facilities located in the Bozeman Tourism Business Improvement District
(Rosenberry/Sullivan)
0:49:50 Mr. Sullivan
Mr. Sullivan gave the staff presentation regarding Resolution No. 4213, assessing a $1 per Room
Night Fee for Overnight Stays at Lodging Facilities located in the Bozeman Tourism Business
Improvement District. There is one amendment proposed to the resolution changing the
collection start date to November 1, 2009.
0:51:13 Ms. Andrus
Ms. Andrus stated that the Board is requesting the start date of the assessment to be changed to
November 1, 2009.
0:51:46 Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
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Deputy Mayor Krauss closed public comment.
0:51:57 Motion and Vote to approve Resolution No. 4213 assessing a $1 per Room Night
Fee for the Overnight stays at lodging facilities located in the Bozeman Tourism Business
Improvement District, amending section 1 to a start date of November 1st, 2009.
It was moved by Cr. Becker, seconded by Cr. Bryson to approve Resolution No. 4213
assessing a $1 per Room Night Fee for the Overnight stays at lodging facilities located in
the Bozeman Tourism Business Improvement District, amending section 1 to a start date of
November 1st, 2009.
Those voting Aye being Crs. Becker, Bryson, Rupp and Deputy Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:52:34 4. Curbside Recycling Fiscal Year 2009 Report, December 1, 2008-June 30,
2009 and Fiscal Year 2010 Budgeted Income Statement (Arkell/Johnson)
0:53:00 Debbie Arkell, Public Service Director
Ms. Arkell gave the staff presentation regarding the Curbside Recycling Fiscal Year 2009
Report, December 1, 2008-June 30, 2009 and Fiscal Year 2010 Budgeted Income Statement. Ms.
Arkell stated that there are currently 832 customers. She spoke regarding commodities and
shared costs. She spoke regarding the need for a 1/2 time person. The current employee has
overtime each month.
1:03:40 Steve Johnson, Superintendent of the Solid Waste Division
Mr. Johnson stated that the curbside program is going very well. The truck runs 3 times per
week. Mr. Johnson spoke regarding the amount of tonnage.
1:08:25 Deputy Mayor Krauss
Deputy Mayor Krauss spoke regarding the tipping fees at Logan. He wondered what the cost of
fuel would be to transport to Logan.
1:08:46 Mr. Johnson
Mr. Johnson estimated the costs to be around $80 per hour.
1:14:46 Cr. Bryson
Cr. Bryson spoke regarding the number of clients.
1:15:35 Cr. Rupp
Cr. Rupp spoke regarding sorting.
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1:16:22 Cr. Rupp
Cr. Rupp spoke regarding the need for education of sorting procedures.
1:16:54 Cr. Becker
Cr. Becker spoke regarding transporting.
1:17:33 Cr. Becker
Cr. Becker spoke regarding efficiency.
1:20:16 Mr. Johnson
Mr. Johnson spoke regarding preventative maintenance.
1:21:43 Cr. Becker
Cr. Becker spoke regarding revenues.
1:22:36 Anna Rosenberry, Director of Finance
Ms. Rosenberry spoke regarding customer projections.
1:24:38 Mr. Johnson
Mr. Johnson spoke regarding the benefits of adding a part time employee.
1:26:58 Deputy Mayor Krauss
Deputy Mayor Krauss spoke regarding overhead costs.
1:28:01 Ms. Rosenberry
Ms. Rosenberry spoke regarding the business plan and incremental costs.
1:34:52 Cr. Rupp
Cr. Rupp spoke regarding encouraging recycling. Cr. Rupp spoke regarding the rate for all of the
garbage customers and divide by what is needed.
1:39:44 Cr. Bryson
Cr. Bryson spoke regarding the time allocation spent for the employee.
1:41:13 Cr. Bryson
Cr. Bryson spoke regarding the actual time being spent on the street.
1:42:09 Cr. Becker
Cr. Becker spoke regarding the percentage of the recycling cost. There needs to be a study done
to determine real costs.
1:44:55 Cr. Becker
Cr. Becker suggested increasing the collection fee to make up the difference.
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1:45:53 Public Comment
Deputy Mayor Krauss opened public comment.
No person commented.
Deputy Mayor Krauss closed public comment.
1:46:24 Cr. Bryson
Cr. Bryson spoke regarding making administrative changes. He does not see a need for the
$2.50 increase at this time.
1:48:04 Deputy Mayor Krauss
Deputy Mayor Krauss stated that it is too premature to make changes to the program.
1:53:21 Cr. Rupp
Cr. Rupp stated that we need to step back and look at the bigger picture. Need to tie the rate to
the size of the garbage bin.
1:55:54 Cr. Becker
Cr. Becker stated that the incentive should be to recycle. The collections bill should include the
recycling subsidy.
1:59:38 Deputy Mayor Krauss
Deputy Mayor Krauss spoke regarding volumes.
2:08:40 Motion to direct staff to come back with a proposal that has an increase in garbage
rates to accommodate the subsidy for additional capacity for recycling.
It was moved by Cr. Bryson, seconded by Cr. Rupp to direct staff to come back with a
proposal that has an increase in garbage rates to accommodate the subsidy for additional
capacity for recycling.
2:08:55 Cr. Bryson
Cr. Bryson stated that he would like to see a way to subsidize our own recycling users and the
private recyclers as well.
2:16:54 Vote on the Motion to direct staff to come back with a proposal that has an increase
in garbage rates to accommodate the subsidy for additional capacity for recycling.
Those voting Aye being Crs. Bryson, Rupp and Becker.
Those voting No being Deputy Mayor Krauss.
The motion passed 3-1.
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2:17:29 H. FYI/Discussion
2:17:40 1. Reminder of Joint City-Town/County Meeting at Three Forks Café on
Friday, October 23, 2009 at Noon (Ulmen)
Ms. Ulmen reminded the Commission about the Joint City-County Meeting on Friday and
highlighted the Agenda items.
2:19:14 2. Inquiry Human Rights task force
Ms. Arkell stated that The Human Rights task force is planning to do a march in the next few
weeks that includes closing a major street. The Commissioners are interested in getting their
certification for becoming official flaggers.
2:22:20 I. Adjournment
Deputy Mayor Krauss adjourned the meeting at 8:23 p.m.
____________________________________
Jeff Krauss, Deputy Mayor
ATTEST:
______________________________________
Stacy Ulmen, CMC, City Clerk
PREPARED BY:
______________________________________
Stacy Ulmen, CMC, City Clerk
Approved on ___________________________.
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