The URL can be used to link to this page

Home My WebLink About12-20-05 Planning Board & Zoning Commission Minutes.docJOINT MEETING THE CITY OF BOZEMAN ZONING COMMISSION AND PLANNING BOARD TUESDAY, DECEMBER 20, 2005 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE President Harry Kirschenbaum called the meeting of the joint City of Bozeman Planning Board/Zoning Commission to order at 7:00 p.m. and directed the secretary to record the attendance. Members Present Staff Present Erik Henyon (PB) Chris Saunders, Assistant Director, Planning & Community Dev. Mike Hope (PB) Carol Schott, recording Secretary Dave Jarrett (PB) Harry Kirschenbaum (PB) Ed Musser (PB/ZC) JP Pomnichowski (PB/ZC) Jame Stroup (PB) Cliff Chisholm (ZC) Page Lutes (ZC) Visitors Present (None) ITEM 2. PUBLIC COMMENT (0-15 MINUTES) -- None {Limited to any public matter within the jurisdiction of the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.} ITEM 3. MINUTES OF DECEMBER 6, 2005 A. Planning Board Vice President Pomnichowski called for corrections or additions to the minutes, and hearing none, she declared them approved as submitted. B. Zoning Commission Chairperson Ed Musser called for corrections or additions to the minutes, and hearing none, he stated they stand as submitted. ITEM 4. UDO REVISIONS Final UDO Policy Edits #220A, #221, #225, #227, #230, #231, #236 Assistant Planning Director Chris Saunders presented the UDO Edits. Edit #220A – Planner Saunders presented Staff comments. Mr. Chisholm asked for clarification of what would and would not remain in the notice. Planner Saunders noted the legal and physical address would remain; the owner and applicant information would be omitted, but would remain available to the public in the application materials on file with the City. President Kirschenbaum stated he felt this would be hiding information from the public. Ms. Stroup stated she felt the names should be included in the notice. Ms. Pomnichowski noted the notice is to make people aware of an event. She continued it is a part of public accessibility to information. Ms. Pomnichowski and President Kirschenbaum stated they were against the edit. Vote – Action #2 – 7 Action #1 – 1 Edit #221 – Planner Saunders presented Staff Comments. Discussion ensued on what the edit would add to the ordinance. It was determined the edit would make it easier for the City to collect fees for work done by the City on behalf of the property owner, such as stormwater system maintenance. Planner Saunders noted it would also allow a smoother transition method for forming the HOA after a certain number of lots have been developed. He noted there is usually a sentence or paragraph at the end of the covenants identifying the portions of the covenants to which the City is a party. Mr. Jarrett explained how it was in days gone by with the City being responsible for maintenance of stormwater facilities and the progression to today’s standard that the HOA is responsible for maintenance. He suggested the change was not needed. Mr. Henyon noted the individual property owner should be charged for the services. Ms. Pomnichowski noted the edit would get common areas mowed. Planner Saunders noted the purpose is to provide for the transition of the duties from the developers to the homeowners. He noted the problem is with who administers the HOA after the developer no longer has the control and need for transition to the owners. Ms. Stroup noted it seems to be a technical problem that needs to be dealt with by technical staff. Planner Saunders noted the HOA can also be a mechanism for park maintenance. Ms. Pomnichowski asked if Action 1 would just combine the two items. Planner Saunders stated that was so. Ms. Pomnichowski asked how Action #2 would be accomplished when projects are phased. Planner Saunders explained how the transition could be done in phases or within certain boundaries. Mr. Jarrett stated he wouldn’t vote for the actions #1-4 until he has the document in front of him. President Kirschenbaum noted the minutes would reflect the Board’s concerns with the edit. It was noted that the “take no action” tells the City Commission that there is no problem. Ms. Pomnichowski noted she gets phone calls from Commissioners wanting to know more about what was said during the Planning Board review. Vote – Action #4 - 3 Action #5 – 6 Edit #225 – Planner Saunders presented Staff comments. Mr. Lutes asked if there has been a concern about trails. Planner Saunders noted the problem has been that the trail type hasn’t been specified on all plans, which leaves uncertainty. Ms. Pomnichowski noted the new plan will be PROST Plan. Action #1 – 9 Edit #227 – Planner Saunders presented Staff comments. Ms. Stroup asked where the term “affordable housing” is currently addressed in the UDO. Planner Saunders noted it would affect in the site plan chapter where priority could be given to applications that provide affordable housing. He noted the definition of ‘affordable housing’ is in Chapter 18.80 and is the same as that used by affordable housing agencies in the City. He described the methodology for setting the affordable housing figures annually. Action #1 – 0 Action #4 – 9 Edit #230 – Planner Saunders presented Staff comments. Actions #1 and #2 – 9 Edit #231 – Planner Saunders presented Staff comments. He explained the difference between boulevard trees and privately owned trees. He noted the change would exclude evergreen trees as canopy trees. Action 1# – 2 Action #4 – 7 Edit #236 – Planner Saunders presented Staff comments. Action #1 – 1 Action #4 - 8 The Board/Commission commended Planner Saunders, Recording Secretary Schott, Planning Director Epple and staff for the work on the UDO Edits to get them before the Board/Commission and City Commission. ITEM 5. OLD BUSINESS -- None ITEM 6. NEW BUSINESS Mr. Jarrett noted the Planning Board has always been a reaction Board. He’d like more info so the Board can make better decisions. He asked the Board to think about flip-flopping the one-way streets. Mr. Henyon added that the two streets adjacent to the one-ways could also be made one-way the opposite direction. Ms. Stroup asked if the Board could have a copy of the downtown study for review. She noted a critical issue for Bozeman is traffic. Mr. Hope suggested traffic be reviewed for the whole City. Planner Saunders noted MDT has a traffic study section and they offer their services to municipalities and urban areas. He noted the City Commission gave permission to begin the revision of the Bozeman Area Transportation Plan and the Bozeman 2020 Community Plan. He described the process for hiring a contractor for the traffic study. He noted the City and State do traffic counts annually. Ms. Pomnichowski noted the traffic count timing is out of sinc because they can be done when MSU is not in session or when Bozeman schools are closed. Secretary Schott noted the City Engineering Department will be presenting information on the facilities plan to the Board early next year. Ms. Pomnichowski asked if a presentation could also be done for the PROST Plan. Mr. Chisholm announced he has submitted a letter of resignation to Robin Sullivan, City Clerk, stating he would not be available to serve the City another term. President Kirschenbaum noted he has stated the same to Ms. Sullivan. ITEM 7. ADJOURNMENT There being no further business to come before the Planning Board/Zoning Commission, the meeting was adjourned at 8:25 p.m. ________________________________________ ___________________________________ Chris Saunders, Assistant Director Harry Kirschenbaum, President Planning and Community Development City of Bozeman Planning Board ___________________________________ Ed Musser, Chairperson City of Bozeman Zoning Commission