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HomeMy WebLinkAbout10-03-06 Planning Board Minutes.doc** MINUTES ** CITY OF BOZEMAN PLANNING BOARD TUESDAY, OCTOBER 3, 2006 7:15 P.M. 0:05:54 [19:39:33] ITEM 1. CALL TO ORDER AND ATTENDANCE President and Chair, JP Pomnichowski called the meeting to order at 7:45 PM and directed the secretary to record the attendance. Members Present: JP Pomnichowski, Chair Brian Caldwell Caren Roberty Dave Jarrett Erik Henyon Ed Sypinski Steve Kirchhoff, Commission Liaison Members Absent: Randy Carpenter (excused) Mike Hope Staff Present: Chris Saunders, Assistant Director, Planning and Community Development Jody Sanford, Senior Planner Kimberly Kenney, Recording Secretary Guests Present: Ty Trexler, Project Engineer, C & H Engineering 0:06:18 [19:40:27] ITEM 2. PUBLIC COMMENT (0-15 MINUTES) After calling for public comment and seeing there was none, Chair Pomnichowski closed this portion of the meeting. 0:06:34 [19:45:37] ITEM 3. MINUTES OF SEPTEMBER 19TH, 2006 No board members had corrections to the minutes. Chair Pomnichowski noted the minutes will stand as written. She requested that she and all members get a copy of the amended September 6th minutes in the next Planning Board packet. 0:07:05 [19:45:43] ITEM 4. PROJECT REVIEW 0:07:05 [19:46:05] 1. Preliminary Plat Application #P-06049 (Wierda Minor Subdivision) 0:07:05 [19:46:08] A Preliminary Plat Application requested by the owners and applicants, Evert and Jamee Wierda; and representative, C&H Engineering and Surveying, Inc., to allow a second or subsequent minor subdivision of a 0.708-acre tract of record described as Lot 4, Block 12, Cattail Creek Subdivision, Phases 2A and 2B, situated in the Northest quarter of Section 35, Township 1 South, Range 5 East, PMM into two lots (2983 Fen Way) (Sanford) 0:08:10 [19:57:29] Staff Report Senior Planner Jody Sanford noted the subject property is 0.708 acres in size in the Cattail Creek Subdivision, phases 2A & 2B. This property is currently zoned R3 and will be the second or subsequent minor subdivision from a tract of record. She further added the city has not received any public comment to date. Ms. Sanford noted the planning staff has recommended conditional approval: 1. The final plat shall comply with the standards identified and referenced in the Unified Development Ordinance. The applicant is advised that unmet code provisions, or code provisions that are not specifically listed as conditions of approval, does not, in any way, create a waiver or other relaxation of the lawful requirements of the Bozeman Municipal Code or state law. 2. New water and sewer services must be provided to Lot 4B or financially guaranteed prior to final plat approval. Service locations must be approved by the Water/Sewer Superintendent and a street cut permit obtained prior to construction. Building permits will not be issued for developments on either lot until the new service lines have been installed and accepted. 3. A utility easement shall be provided along the common lot line for the existing water service line. 4. A property access deviation must be accepted prior to final plat approval if access requirements of Section 18.44.090, UDO are not satisfied. The access deviation shall be provided in accordance with Section 18.44.090.H, UDO and approved by the City Engineer. 5. All existing and proposed easements (including adjacent right-of-way) shall be depicted upon the preliminary plat. 6. Existing and proposed water and sewer service lines shall be accurately depicted upon the preliminary plat. 7. The 1-foot no access strip shown on the final plat of Cattail Creek Subdivision, Phases 2A and 2B must be shown on the final plat. Senior Planner further added this application will go before the City Commission at a public hearing on Monday, October 16th. 0:08:31 [19:46:57] Questions for Staff Mr. Dave Jarret asked Planner Sanford how much time she spent on this application to which she responded she had spent about five hours on this project so far. Mr. Erik Henyon noted the applicant requested a deviation from section 18.44.090 to allow common access at the boundary of lots 4A and 4B and asked Ms. Sanford to clarify this request. Ms. Sanford stated the access the applicant will need to have will not comply with the access spacing standards in the UDO, so technically they have to request a deviation from these standards and this can be granted on an administrative level by the City Engineer. Mr. Henyon asked if this was based on the location to the intersection. Ms. Sanford noted it was based on the distance of these lots from the intersection of Downey Lane and Fen Way. 0:09:59 [19:46:58] Applicant Presentation Mr. Ty Traxler from C & H Engineering and is representing Evert and Jamee Wierda. He noted he did not have any further information than what Planner Sanford presented, but is available for questions from board members. 0:10:24 [20:03:25] Questions for Applicant Mr. Dave Jarrett asked Mr. Traxler how much this is going to cost C & H engineering to separate this parcel into two sections, in half. Mr. Traxler responded that he could only give an estimate of $5,000 and it could be a little less than that. He added he was not completely sure of the overall cost. 0:11:23 [20:03:26] Public Comment Seeing there was none in response to this application, JP Pomnichowski closed the public hearing portion of the meeting. 0:11:37 [19:46:59] Discussion Seeing that no board members wished to comment, Chair Pomnichowski moved to entertain a motion. 0:11:43 [20:03:53] Motion and Vote Mr. Dave Jarrett moved to recommend conditional approval of application P-06049 with conditions listed by planning staff. Steve Kirchhoff seconded the motion. Those in favor being Dave Jarrett, Steve Kirchhoff, JP Pomnichowski, Ed Sypinski, Caren Roberty, Erik Henyon and Brian Caldwell. The motion passed unanimously. Ms. Pomnichowski noted this application will go before the City Commission on October 16th, 2006. 0:12:28 [19:47:06] ITEM 5. DISCUSSION ITEM 0:12:28 [19:48:26] 1. RFP FOR BOZEMAN 2020 COMMUNITY PLAN UPDATE. (Saunders) Assistant Director Chris Saunders noted the City Commission directed the Planning Board commence an update of the 2020 growth policy. He added the funding for this will be a two-tiered approach - meaning it will be partially done by staff and partially done by a consultant. He stated this process is time consuming, therefore the planning department has believed it would be best to nominate a selection committee of three Planning Board members to help in developing an RFP for selecting a consultant. Steve Kirchhoff moved to elect Ed Sypinski, Brian Caldwell, and Erik Henyon. JP Pomnichowski seconded the motion. Those in favor being Steve Kirchhoff, JP Pomnichowski, Ed Sypinski, Caren Roberty, Brian Caldwell, Erik Henyon, and Dave Jarrett. Motion to designate Mr. Sypinski, Mr. Caldwell, and Mr. Henyon as the RFP selection committee to update the 2020 growth policy passed unanimously. 0:14:54 [ ] ITEM 6. OLD BUSINESS Mr. Jarrett requested that the City Commission sign off on and complete the UDO changes. He added the UDO process needs to be finalized prior to commencing with the 2020 growth policy update. Mr. Henyon also agreed and commented that the UDO revisions be followed up by the City Commission as soon as possible. Mr. Saunders responded to board members by noting the planning department has many of the UDO edits completed now. There final 70 are in the review process right now. He stated the average RFP process with advertisements and selection of a consultant takes about three months. Mr. Saunders noted there will be a time buffer between the UDO revisions and the 2020 growth policy update. 0:17:22 [19:52:27] ITEM 7. NEW BUSINESS 0:17:22 [19:52:26] 1. Chair Pomnichowski – Change Ordinance to Stagger Terms for Board Members JP Pomnichowski noted this item is brought forth by her request. She asked for comments, changes, or additions to this amended ordinance from the board. In response, Mr. Dave Jarret stated this is a tremendous opportunity to allow the Planning Board to have some continuity from year to year. Mr. Erik Henyon was in full agreement as well and noted this will help to have experience on the Planning Board at all times. He added that since this is in the draft charter we are voting on in November, his idea was to wait and see what the voters think - however he's prepared to vote in favor of this right now. Mr. Ed Sypinski stated he did not feel the board needs to wait for voters approval for us to do an internal change because it is in our bylaws and is the right of board members to make this change. He further noted this would make the board work better as an organization. Mr. Henyon agreed. JP Pomnichowski asked the board members to review paragraph B where there are three City Commission appointments ending in odd-numbered years, paragraph C has the county representative ending in an odd-numbered year, and Paragraph D has all four mayoral appointments ending in even-numbered years. She asked if the board members would prefer that commission & mayoral appointments come up at once or would they prefer Paragraph B to read two city commission appointments and one mayoral appointment, and Paragraph D to read two mayoral and two city commission appointments in even-numbered years so the rotation is more evening spread. Mr. Brian Caldwell agreed and stated this would make the board more even as far as the make-up of the board is concerned and add to its continuity. Ms. Pomnichowski added the premise is to split up the membership so that there will be a more balanced number of city commission and mayoral appointments during the odd and even-numbered years. Chair Pomnichowski asked for a motion to move this forward to the City Commission recommending approval of the ordinance change. Steve Kirchhoff moved to approve this term change, seconded by Ed Sypinski. Those in favor being JP Pomnichowski, Steve Kirchhoff, Brian Caldwell, Ed Sypinksi, Erik Henyon, Caren Roberty and Dave Jarrett. All in favor. Motion passed unanimously. Mr. Chris Saunders added as a separate note that the City Commission recently adopted an amendment of title 18 of the UDO, to recreate the board of adjustments and the clerk is currently moving to recruit candidates for membership and the public is encouraged to apply. He further noted the applications are available on the city's main web site. JP Pomnichowski asked him when the application period ends and Mr. Saunders noted the application process is open now and it will not end until there has been a sufficient amount of members recruited. Mr. Dave Jarrett also added he will not be present for the Planning Board on the 17th. 0:23:10 [19:51:29] ITEM 8. ADJOURNMENT Mr. Jarrett moved to adjourn the meeting. Mr. Kirchhoff seconded. All in favor. Chair Pomnchowski adjourned the meeting at 8:03PM _________________________________ _________________________________ JP Pomnichowski, President & Chair Chris Saunders, Assistant Director City of Bozeman Planning Board Planning and Community Development *City of Bozeman Planning Board meetings are open to all members of the public. If you have a special need or disability, please contact our ADA Coordinator, Ron Brey, at 582-2306 (voice) or 582-2301 (TDD).