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HomeMy WebLinkAbout08-27-02 Design Review Board Minutes.doc DESIGN REVIEW BOARD TUESDAY, AUGUST 27, 2002 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE Chairperson Henry Sorenson called the meeting to order at 3:38 p.m. and directed the secretary to record the attendance. Members Present Staff Present Dawn Smith Karin Caroline, Assistant Planner Henry Sorenson Tara Hastie, Recording Secretary Randy Carpenter Carol Asleson Mel Howe Bill Hanson Visitors Present Lowell Springer Dianna Hultman Jerry Smania Scott Doss Jeff Riggs Dan Strinden Jeff Sandholm Diane Grover Phil Rotherham John Hultman Chairperson Sorenson declared there were no minutes to review. ITEM 2. PROJECT REVIEW A. Hultman Motel MaSP/COA/DEV #Z-02184 (Morris) 620 Nikles Drive * A Major Site Plan Application with a Certificate of Appropriateness and a Deviation to allow the construction of a 48 room motel with a conference center and related site improvements. John Hultman and Jerry Smania joined the DRB. Assistant Planner Karin Caroline presented the staff report. Planner Caroline stated there was no problem with the 50’ setback on North Seventh Avenue. The applicant requested the Entryway setback along I-90 be reduced 40’. Planner Caroline noted the Applicant was aware the proposed landscaping doesn’t meet code. She stated all mechanical equipment was required to be screened. Mr. Smania discussed the portion of the property that was taken by the highway department to establish the off-ramp, noting that the setback along the I-90 corridor was more than sufficient. He stated he thought it was unfair that the property had the large setbacks on it. Mr. Hultman explained that his wife and her sister own the hotel on the adjoining property and the access was odd. Mr. Smania stated the triangular footprint made the location perfect. He noted they wanted the design to be playful. He noted there was an entry canopy for the building, and a service door for the two conference rooms. Mr. Howe asked if the adjoining property hotel had a 40’ setback along the I-90 corridor, to which Planner Caroline responded it did not. Ms. Smith asked if the sliver owned by the Highway Department was part of the 50’ setback, and if landscaping was planned in the setbacks. Planner Caroline stated groups of landscaping were suggested by Staff. Ms. Smith asked for the distance between the fence and the first row of parking, which Planner Caroline noted would need to be researched. Mr. Smania stated there was 50’ between the fence & parking lot and the sliver owned by the Highway Department wasn’t part of the setback. He noted that if the Hultman's desire a franchise, they must have a minimum of 48 rooms. Mr. Hanson asked for a description of the exterior materials. Mr. Smania and Mr. Hultman explained materials proposed. Chairperson Sorenson asked Planner Caroline if the front yard setback could be reduced, and the basic idea was that the project could not be done if the setback was 50’. Chairperson Sorenson asked if Mr. Smania and Mr. Hultman had any concerns with Staff’s conditions. Mr. Smania stated all conditions were acceptable except for the landscaping of the area owned by the Highway Department along the I-90 corridor. Mr. Hultman concurred. Ms. Smith stated she did not support the signage deviation either. Mr. Hanson stated it was difficult to set a precedent for setbacks with the odd shaped lot. He noted a two or three story element (stairwell) was proposed which would intrude into the setback, and there may be a way to reduce the aisle width in the parking lot to reduce the encroachment. Mr. Hanson stated he did not support the setback deviation, or the placement of windows facing the freeway. Chairperson Sorenson stated the design was handsome and the layout was tasteful. He stated he agreed with Ms. Smith that structures should not be constructed so it encroaches into the setbacks. He noted he would not encourage the requested sign deviation. Ms. Smith asked if they could share parking with Microtel. Mr. Hultman answered they had initially sold Microtel a piece of land so they would have enough area for parking. Planner Caroline noted they could share parking spaces for any number over the minimum required for each hotel. MOTION: Mr. Howe moved to recommend approval of application #Z-02184 with the list of deviations on page three plus Staff conditions. The motion died for lack of a second. MOTION: Chairperson Sorenson moved, Mr. Howe seconded, to recommend approval of application #Z-02184, including deviations A & B and Staff conditions, but not the signage deviation (C). Mr. Hanson stated he would only accept the motion if the building was located out of the setbacks. MOTION: Chairperson Sorenson moved, Mr. Howe seconded, to amend the motion to add that the building must be reconfigured to be located out of the setbacks and the landscaping must be increased by 20%. The amendment carried unanimously. The motion carried unanimously. B. Highgate House MaSP/COA #Z-02157 (Caroline) 2219 West Oak Street * A Major Site Plan Application with a Certificate of Appropriateness to construct an 89-unit retirement complex and related site improvements. Assistant Planner Karin Caroline presented the Staff Report, and introduced Scott Doss, Diane Grover, Dan Strinden, and Lowell Springer. Planner Caroline explained the access points and sidewalks, the new courtyard amenities (trails, putting green, etc.), and modifications to the entrances. She noted there must be full access around the property for manhole maintenance and emergency vehicle access. Ms. Grover stated the “Cottage” was a completely separate building for residents with memory impairment. She noted it has its own separate entrance, and the employees have a private entrance within the building. She stated the parking area near the “Cottage” is specifically for visitors to the “Cottage”. Ms. Grover noted it would be rare to have more than 8 or 10 visitors at once. Mr. Springer stated they had made modifications concerning the landscaping and added columns of landscaping to create relief. He noted the roof modifications, which would screen the rooftop mechanical equipment. Mr. Doss discussed his ideas for landscaping the site, including lighting necessary for tenants’ safety. Ms. Grover stated that “Cottage” inhabitants enjoy looking at some view of the world. She noted the view would be screened with aesthetically pleasing vegetation. Mr. Springer noted the goal was to emphasize the depth and relief of the building, and de-emphasize the height. He discussed building materials, i.e. stonework and the distance it would be applied up the side of the building. In response to Ms. Smith’s question about employee parking spots, handicapped parking, and assisted living suites, Ms. Grover noted there were allotted spots for employees, numerous handicapped spots, and the living units came in different sizes. In response to Mr. Hanson, Planner Caroline stated that she would have to check whether or not a loading berth was required. Mr. Hanson stated he could not support the suggested fake dormers on the roof. He noted the entryway on the east elevation might encroach on the setback; however, it was better than the previous plan. Chairperson Sorenson stated he did not philosophically agree that the front façade was unappealing to the public. He stated the landscaping was tastefully and thoughtfully done. MOTION: Ms. Smith moved, Mr. Howe seconded, to forward a recommendation of approval to the City Commission with conditions 1-22 and suggested modifications to conditions 5 and 6. Chairperson Sorenson moved, Mr. Howe seconded, to strike conditions 5 and 6. The amendment carried 4-0. The motion carried unanimously. ITEM 3. INFORMAL REVIEW Wheat Montana Deli #I-02025 (Caroline) Near the Southwest corner of Oak Street and North 19th Avenue * An Informal Application for advice and comment for a Wheat Montana deli consisting of 1,000 sq.ft. indoor seating, 400 sq.ft. outdoor seating, 1,500 sq. ft. of office space, and site related improvements. Jeff Sandholm joined the DRB. Assistant Planner Karin Caroline presented the Staff Memo. Chairperson Sorenson asked if any on-street parking existed. Planner Caroline noted she had to check, but believed there would be on-street parking. Mr. Sandholm explained the tenant spaces, agricultural themes, and landscaping. He described the service entry door under the silo on the north elevation. Chairperson Sorenson asked how the pedestrian ways would be situated. He encouraged aesthetically pleasing parking in a basic organization for easy access. Planner Caroline stated no parking was allowed at the rear of the structure, toward North 19th Avenue per the Stoneridge Subdivision PUD guidelines. Mr. Hanson discussed the traffic generated by a building of this size, and stated there must be better pedestrian access from North 19th Ave. to this site. Ms. Smith stated she was concerned that the zoning of the lot would cause drive through restaurants to develop on the property next to this. Planner Caroline explained that B-1 lots prohibit restaurants with drive-through. ITEM 4. F.Y.I. Albertsons’ Letter ITEM 5. ADJOURNMENT There being no further business to come before the DRB, the meeting was adjourned at 5:55p.m. ___________________________________ Henry Sorenson, Jr., Chairperson City of Bozeman Design Review Board