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HomeMy WebLinkAbout05-28-01 Design Review Board Minutes.docDESIGN REVIEW BOARD TUESDAY, MAY 28, 2002 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE Chairperson Henry Sorenson called the meeting to order at 3:35 p.m. and directed the secretary to record the attendance. Members Present Staff Present Dick Pohl Karin Caroline, Assistant Planner Dawn Smith Dave Skelton, Senior Planner Henry Sorenson Carol Schott, Recording Secretary Jim Raznoff Visitors Present Gerry Gaston Glenn Rickett ITEM 2. MINUTES OF MAY 14, 2002 Chairperson Sorenson called for corrections or additions to the minutes. MOTION: Mr. Pohl moved, Mr. Raznoff seconded, to approve the minutes of May 14, 2002, as presented. The motion carried 4-0. ITEM 3. PROJECT REVIEW A. Sun Spots Final Site Plan Review #Z-01095 (Caroline) 421 North Broadway Avenue * A review of the Final Site Plan landscape submittal for Sun Spots 11,425 sq ft office/warehouse. Assistant Planner Karin Caroline presented the Final Site Plan landscaping plan. Mr. Pohl corrected the notation for Norwegian Maple to read Norway Maple, he also recommended a lower growing tree form to be planted under the overhead electrical wires. He suggested several species. He noted he doesn’t agree with the “cabin” feature as it will feel contrived. Planner Caroline thanked the DRB for their input on the landscaping plan. B. State of Montana Office Bldg MaSP/COA (Skelton) Northeast corner of Boot Hill Court and Simmental Way A Major Site Plan Application with a Certificate of Appropriateness to allow the construction of a 15,000 sq. ft. office building and related site improvements. Gerry Gaston and Glenn Rickett joined the DRB. Senior Planner Dave Skelton presented the Staff Report. He noted a recommendation from the DRB is required for presentation to City Commission. He reviewed Staff’s recommended conditions. Mr. Gaston, architect and representative, noted he and the applicant are in agreement with the recommended conditions. Mr. Raznoff commented that he appreciated the development of the facades since the informal review. He stated he could accept the design as presented. Mr. Pohl asked for clarification on the proposed screening of the mechanical equipment. Planner Skelton indicated the proposal was for box screening of the equipment. He noted the rest of the roof is flat. He stated he would recommend the parapet and roof of the screening box be covered with the standing seam metal. Mr. Pohl commended the design for traffic flow through the parking lot. He concurred with the addition of an outdoor lounge area and suggested the addition of large shade trees in the outdoor area. Ms. Smith suggested continuing the screening from one end of the rooftop to the other. Chairperson Sorenson noted the equipment is placed so far back on the rooftop, it would be difficult to see from the street. Ms. Smith suggested the addition of a sidewalk from the front door to Simmental Way to allow better pedestrian circulation. Chairperson Sorenson clarified the locations of the standing seam, screened parapet and the gable roof sections of the building. He commended the architect for considering and using comments made by the DRB at the informal meeting. Mr. Rickett noted the design of a one-story structure rather than a two-story structure was done as it was the desire of the tenants. Chairperson Sorenson asked if rooftop lighting or clerestory windows might be added to allow natural lighting in the interior offices. He suggested several alternatives for the location of the offices to include exterior lighting in each one. Mr. Rickett noted they have designed a good building for tenants who have approved the design. He stated he felt it fit well on the site. He noted to accomplish the direct lighting for every office would be costly. Chairperson Sorenson asked how the applicant felt about the addition of an outdoor eating area. Mr. Rickett noted he would work with the architect and the Planning Department to include the idea. Chairperson Sorenson stated it is obvious that the design has been done around the comments received at the DRB informal MOTION: Mr. Raznoff moved, Mr. Pohl seconded, to recommend approval of the application as submitted with all eight conditions. The motion carried 4-0. Discussion Items: Ms. Smith asked how the Board felt about interviewing the applicants for the Board, then sending a recommendation to the City Commission. She noted the Board wouldn’t eliminate anyone, but would rank the applicants. The Board had mixed feelings about the suggestion. Chairperson Sorenson noted he has suggested that people apply for Board positions. Ms. Smith asked for a status report on Cowdrey Towers. Planner Skelton noted the progress. Ms. Smith asked if future developments in Gallatin Center Subdivision would come before this Board. Planner Skelton noted they would. Ms. Smith asked why the remodel of the Gallatin Valley Mall for a movie theater wasn’t reviewed by the Board. Planner Skelton noted the Planning Director determined it was a minor remodel and didn’t need to come to the Board. Chairperson Sorenson noted the project should have come before the Board. Planner Skelton noted the determination was made on the percentage of increase in gross floor area. He suggested Staff bring the elevations of the Mall to the next DRB meeting. Planner Skelton asked if Mr. Pohl would be available to review the preliminary plans for Walmart. Mr. Pohl indicated he would be glad to do the review. ITEM 4. ADJOURNMENT MOTION: Mr. Raznoff moved, Mr. Pohl seconded, to adjourn. The meeting was adjourned at 4:30 p.m. ____________________________________ Henry Sorenson, Chairperson Design Review Board