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HomeMy WebLinkAbout04-22-03 Design Review Board Minutes.docDESIGN REVIEW BOARD TUESDAY, APRIL 22, 2003 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE Vice Chairperson Bill Hanson called the meeting to order at 3:34 p.m. and directed the secretary to record the attendance. Members Present Staff Present Bill Hanson Susan Kozub, Assistant Planner Mel Howe Jami Morris, Assistant Planner Jim Raznoff Tara Hastie, Recording Secretary Randy Carpenter Visitors Present Becki Klempel Ron Slade John Tengelsen Bruce Wiegand Phil Rotherham Bayliss Ward Per Hjalmarsson ITEM 2. MINUTES OF MARCH 25, 2003 Vice Chairperson Hanson called for corrections or additions to the minutes of March 25, 2003. MOTION: Mr. Howe moved, Vice Chairperson Hanson seconded, to approve the minutes as presented. The motion carried 4-0. ITEM 3. PROJECT REVIEW A. Lattice Materials Expansion MaSP/COA/DEV #Z-03045 (Kozub) 516 East Tamarack Street * A Major Site Plan Application with a Certificate of Appropriateness to allow the addition of a 13,501 square foot, two story office space on the west side of the existing manufacturing facility with related site improvements. John Tengelsen and Ron Slade joined the DRB. Assistant Planner Susan Kozub presented the staff report, noting the applicant requested two deviations; 1. parking and 2. watercourse setback. She stated that, in exchange for the deviations, the applicant is proposing additional landscaping and façade improvements and the addition of native grasses near Bozeman Creek in the 75 foot creek setback. She stated the applicant had provided usable outdoor spaces with picnic tables even though they were not required. She stated the proposed sign did not conform to the sign code. She stated Staff suggested removing the top portion and lowering the entire sign to a height of five feet. Mr. Tengelsen stated the sign would be difficult to see if it were five feet tall. Planner Kozub stated if it was a monument sign it could be closer to the street. A pole sign must be set back fifteen feet. Mr. Slade stated they had located a spot that could be used for a monument sign. Planner Kozub noted the lighting did not conform to City Code, but the applicant was aware of the situation and was taking steps to remedy it. Mr. Slade stated they misunderstood the stream setback from the beginning, which caused them to request a deviation for encroaching into the Bozeman Creek setback. He stated North East Neighborhood Association (N.E.N.A.) had met with the applicant/representative and was in support of the project. Mr. Tengelsen stated there have been improvements completed since he purchased the building. He stated the parking was adequate for the size of the company and the number of employees. Mr. Slade stated the area where the improvements are proposed is currently a large asphalt slab. Mr. Raznoff asked if the signage was a monument sign and chiller screen combined. Mr. Slade answered that the sign did double as both a sign and a screen for the chiller unit. Mr. Raznoff asked if there was another location across the creek that could be used for the signage. Mr. Tengelsen stated there really was no other place to put a sign that would not confuse people. Mr. Slade stated that any other placement of the sign would encroach into other setbacks. Mr. Raznoff asked what Lattice Materials what responsible for producing. Mr. Tengelsen stated the business created mirrors used in concert with lasers for many different purposes. Mr. Raznoff asked if there were any other chemicals, aside from Argon, that were being used in the production process. Mr. Tengelsen stated there were other chemicals used in the process. Mr. Carpenter asked if parking demand would increase with the completion of the project. Mr. Tengelsen stated there were 36 existing parking spaces and they only needed 25 spaces at any given time. Mr. Carpenter asked what types of vegetation would be lost with the completion of the project. Planner Kozub stated some of the existing vegetation had been transplanted to other areas on the lot. Vice Chairperson Hanson asked if the parking calculation was based on the gross square footage. Mr. Slade stated the calculation was based on 85% of the gross square feet. Vice Chairperson Hanson stated the applicant/representative could either remove any space that was not usable (i.e. stairwells), or use 85% of the gross square feet to calculate the parking. Mr. Raznoff stated he had looked at the existing parking and he supported the parking deviation. He stated he thought it was important for a business to have signage and he thought the applicant/representative should have the option of working within the sign code as it stands. He stated he had no particular problem with the small stream setback encroachment and overall he supported the project. Mr. Howe stated he supported the deviations requested by the applicant/representative. He stated he would not prescribe one or the other type of sign. Mr. Carpenter stated he had no problem with the parking deviation. He supported the idea of striking Staff condition #3 to allow the applicant/representative to choose their own type of sign so long as it was in keeping with the sign code. Vice Chairperson Hanson stated he supported the deviations based on the design of the project. He stated that from the parking standpoint, if the applicant/representative subtracted areas specific to circulation, they would be closer to code than they thought they were. MOTION: Mr. Carpenter moved, Mr. Raznoff seconded, to forward a recommendation of approval to City Commission for the Lattice Materials Expansion MaSP/COA/DEV #Z-03045 with Staff conditions, striking Staff condition #3. The motion carried 4-0. B. Wiegand Estates 4-Plex CUP/COA #Z-03005 (Morris) 625 South 19th Avenue * A Conditional Use Mr. Hjalmarssonmit Application with a Certificate of Appropriateness to allow the construction of an 8-plex residential unit and two office buildings at 10,400+ square feet and 11,120+ square feet and related site improvements. Becki Klempel, Bruce Wiegand, Phil Rotherham, Bayliss Ward, and Per Hjalmarsson joined the DRB. Assistant Planner Jami Morris presented the staff report stating the proposed project was a mixed-use development. She noted there were only two recommended conditions and Staff suggested moving the parking further into the rear setback to allow more open space amenities. Mr. Bayliss Ward stated he did not want to increase the landscaping because there was a considerable amount of open space with mature landscaping. He stated plazas were not being utilized as often as Staff would like. He stated he needed clarification regarding the size of the area Staff would like to see developed with open space amenities. Mr. Carpenter stated he saw no vegetation indicated around the retention ponds and wanted to know what the applicant/representative intended there. Mr. Hjalmarsson stated the vegetation would be aesthetically pleasing, but would slowly take away from the original intentions if it was not properly maintained. Mr. Carpenter asked if parking was an issue. Planner Morris stated the proposed parking was sufficient. Vice Chairperson Hanson asked if the boulevard sidewalk on South 20th Avenue had some sort of design method. Mr. Hjalmarsson explained it had to be placed as indicated due to the trees along the street in the subdivision. Vice Chairperson Hanson stated the retention ponds depicted on the plans do not have an indication of the depths being considered. He asked if an underground perforated pipe system could be considered. Mr. Hjalmarsson stated the cost was too great, but the method could be used if there was enough land area. Vice Chairperson Hanson stated the outdoor plaza, recommended by Staff would be an amenity to the project. Mr. Carpenter asked if anyone was currently using grass-pave or grass-crete in the area. Mr. Hjalmarsson stated the City did not allow the use of that type of pavement. Mr. Carpenter stated he would like to see wetland vegetation with grasses included in the plantings in the detention ponds. Mr. Raznoff stated the architecture was adequate and he supported the comments and conditions of Staff. He stated he supported the inclusion of a couple picnic tables. Vice Chairperson Hanson stated the architecture was very interesting and beautiful. He stated he supported outdoor, usable open spaces. He suggested the applicant/representative choose areas, for example the southeast corner of the lot, to place usable open space. He stated a berm, some trees, and a couple of benches would be in order. Vice Chairperson Hanson stated the key would be putting holes in the bottom of the retention ponds. Vice Chairperson Hanson stated that most of the more shallow retention ponds would have native grasses and would not require additional vegetation. MOTION: Mr. Carpenter moved, Mr. Howe seconded, to forward a recommendation of approval to the City Commission for the Wiegand Estates 4-Plex CUP/COA #Z-03005 with Staff conditions and the modification of condition #2 to delete the mention of pavers. The motion carried 4-0. ITEM 4. ADJOURNMENT MOTION: There being no further business to come before the DRB, the meeting was adjourned at 4:40 p.m. _____________________________________________ Bill Hanson, Vice Chairperson City of Bozeman Design Review Board