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HomeMy WebLinkAbout03-25-03 Design Review Board Minutes.docDESIGN REVIEW BOARD TUESDAY, MARCH 25, 2003 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE Chairperson Dawn Smith called the meeting to order at 3:40 p.m. and directed the secretary to record the attendance. Members Present Staff Present Bill Hanson Candace Honatke, Urban Designer/Planner II Carol Asleson Jami Morris, Assistant Planner Dawn Smith Tara Hastie, Recording Secretary Randy Carpenter Joanne Mannell Noel - Observing Visitors Present Leah Shute Jesse Sobrepena Rich Daem Van Bryan Dave MacDonald ITEM 2. MINUTES OF MARCH 11, 2003 Chairperson Smith called for corrections or additions to the minutes of March 11, 2003. MOTION: Mr. Carpenter moved, Mr. Hanson seconded, to approve the minutes as presented. The motion carried 4-0. ITEM 3. PROJECT REVIEW A. First National Bank of MT MiSP/COA/DEV #Z-03034 (Honatke) Southwest quadrant of North 19th Avenue and Oak Street * A Minor Site Plan Application with a Certificate of Appropriateness with a Deviation to allow the construction of a new two-story, full service banking facility with drive-up lanes and related site improvements. Leah Shute and Van Bryan joined the DRB. Urban Designer/Planner II Candace Honatke presented the staff report and stated the parking would be shared between First National Bank of Montana and Wheat Montana Deli, which the DRB had reviewed at an earlier meeting. She stated the proposed lighting plan conformed with the Stoneridge Subdivision PUD guidelines. Ms. Shute stated the proposed facility was approximately 10,000 sq. ft. She stated the applicant had tried to give the building stability and security by using durable materials without making the facades blocky and obtrusive. Planner Honatke stated the applicant requested a deviation to allow the parking lot to encroach five feet into the front yard setback. Mr. Bryan stated he would like to remind the DRB that the Stoneridge Subdivision PUD guidelines were amended to allow larger square footage of buildings in the Stoneridge Subdivision. He stated the view from North 19th Avenue would be a glass façade which would soften the sides of the building and create a more aesthetically pleasing elevation. Mr. Carpenter asked if there would be signage inside the building that was meant to be viewed from outside of the building. Ms. Shute stated there would be a subtle backlight to illuminate whatever signage would be placed inside the building and the lighting would not be glaring. Mr. Carpenter asked if the path would be lit. Planner Honatke stated lighting would not be required due to the number of light fixtures in the area already. Mr. Carpenter asked the applicant if she had provided the required amount of parking. Ms. Shute stated the required amount of parking was exceeded by one space. Mr. Carpenter asked if the employee parking would be assigned as such to provide for public safety. Ms. Shute stated the applicant had not discussed allocating parking spaces to separate the employee parking from the public parking. Mr. Carpenter asked whether or not the applicant had met Staff conditions regarding landscaping. Ms. Shute stated she thought she had met the requirements. Planner Honatke noted the benefits of having a picnic area in the landscaping design. Ms. Asleson asked why the building was so far from the front yard lot line. Ms. Shute stated it was because of the sewer line easement. Mr. Hanson asked for the width of the drive through aisles. Ms. Shute stated the largest were 12 feet wide. Mr. Hanson asked why they were so large. Ms Shute stated they left room for maneuvering of vehicles and the large mirrors on some vehicles. Mr. Daem stated the drive through aisles at the bank near the mall had to be torn out because they were too small. Mr. Hanson asked why that particular location for the access was proposed. Ms. Shute stated that, due to the required distance from intersections, the access was located in the only place it available. Mr. Hanson stated the activity on Stoneridge Drive and the location of the dual access between Wheat Montana and the bank could be problematic. Mr. Hanson asked whether or not the DRB had any jurisdiction over internal signage. Planner Honatke stated she would have to ask the Zone Code Enforcement Officer. Chairperson Smith asked if the signage indicated an easy, obvious entrance to the drive through portion of the lot. Ms. Shute stated it would be clearly indicated as a “one-way, drive-through entrance”. Chairperson Smith stated the end of the landscaped median would have to be increased in size to meet the eight foot width requirement. Planner Honatke stated the median was being used as a curb to separate traffic flow for safety purposes and could not be enlarged due to the access and shape of the lot. Mr. Carpenter commended the applicant/representative for providing as much parking as they proposed. He stated his only concern would be making the front entrance visible from North 19th Avenue. He stated he was concerned with the internal signage would be too obvious. Ms. Asleson suggested designating one drive through aisle for trucks specifically and narrowing the rest of the aisles. She stated she would like to see the employee parking lot designated as such. She stated the planting materials were not drought resistant and only some of them were native. Planner Honatke stated the native materials were difficult to use on this particular proposal due to the 75% minimum landscaping required by the Zone Code. Ms. Asleson stated she was concerned with the location of one of the accesses causing cross traffic issues within the parking lot. Mr. Hanson stated that, over all, he liked the project. He stated traffic flowing out of the drive-through would be better served by creating a bulb with no outlet. He stated he would not want the curb shortened as it would help direct the flow of traffic. He stated he thought a lot of the space difficulties would be resolved by narrowing the drive-through aisles. Chairperson Smith stated she was in favor of the project. She stated she was glad to see the interior path had been continued. She stated she would like to see some outdoor benches between the Wheat Montana Deli property and the bank. She stated she supported the deviation with Staff conditions. MOTION: Mr. Hanson moved, Mr. Carpenter seconded, to forward a recommendation of approval to the City Commission for First National Bank of Montana MiSP/COA/DEV #Z-03034 with Staff conditions and the addition of one condition from the DRC meeting on Tuesday, April 1, 2003. The motion carried 4-0. B. Stoneridge Retail Center MaSP/COA #Z-03035 (Morris) 1910 North 19th Avenue * A Major Site Plan Application with a Certificate of Appropriateness to allow the construction of two (one 5,745 sq. ft. and one 3,582 sq. ft.) single-level, multi-tenant retail buildings with related site improvements. Jesse Sobrepena and Dave MacDonald joined the DRB. Assistant Planner Jami Morris presented the staff report, stating one condition of approval regarding the landscaped islands had not been included in the Staff Report. She stated they the landscape islands within the parking lot needed to be 300 sq. ft minimum. Mr. MacDonald stated the he wanted to create a “village” atmosphere. He explained there were covered benches with widened sidewalks to accommodate people “hanging out”. Mr. Sobrepena stated the 50 ft. setback along 19th did not allow for pedestrian areas so the plans seemed one sided in that regard. Mr. Hanson stated there were encroachments into the setbacks. Planner Morris stated the applicant was not requesting deviations, and he was aware that the building footprint encroached into the setbacks; however the applicant planned to decrease the building footprint. Mr. Hanson stated the swale would need to be reconstructed to handle the snow melt. Mr. MacDonald pointed out the locations of snow storage areas. Ms. Asleson asked if the Black Ash, and Honey Locust, and ________ trees were over the sewer lines. Mr. Sobrepena stated the Sewer Department had pointed those trees out as possible problems at the DRC meeting. Ms. Asleson stated she would like to see more variety in the landscaping. She stated one side of the lot was devoid of plant life while the other side was abundant with landscaping. She re-iterated she would like to see a mixture of plants of varying heights. Mr. Carpenter stated the east and west elevations were bare. Mr. Hanson stated the setback conditions were an issue on the site. He stated, over all, the buildings were of the size and type in keeping with the surrounding area. He stated the buildings, with the reduced footprints, would be a little smaller and the gained space could be used for snow storage. He stated storm water retention areas were missing. Mr. Sobrepena stated the Stoneridge Subdivision PUD Guidelines did not require storm water retention ponds. Mr. Hanson stated the front row of parking was too near the front of the building. Chairperson Smith stated she liked the proposal, stating it blends with the variety of projects on North 19th Avenue. She stated that signs on all four sides of the building were overkill. Planner Morris stated the Stoneridge Subdivision PUD Guidelines specified signage appearing on only one side of the building. Chairperson Smith asked what colors were being considered. Mr. MacDonald stated there had been no discussions regarding color, as of yet, and he would appreciate some suggestions. Chairperson Smith stated the roof should not be too vibrant a color. MOTION: Mr. Carpenter moved, Mr. Hanson seconded, to forward a recommendation of approval to the City Commission for Stoneridge Retail Center MaSP/COA #Z-03035 with 3 Staff conditions and 4 DRB conditions as indicated in the DRB discussion. No rooftop or ground-mounted mechanical equipment shall be visible from adjacent properties and public streets. All mechanical equipment shall be completely screened from view and depicted as such on the final site plan. Any proposed rooftop mechanical equipment shall be incorporated into the roof form as an architectural feature that incorporates similar materials and elements as that of the building and all ground or wall mounted equipment shall be completely screened from view, prior to temporary occupancy being issued for the building. In order to screen wall and/or ground-mounted mechanical equipment, the Planning Office will accept the installation of a wall constructed of materials matching the building or the installation of evergreen shrubs planted at a height to obscure the equipment. A materials sample board and color palette shall be provided with the Final Site Plan for review and approval by the Administrative Design Review Staff. Per Guideline A.1. All Corridors, additional landscaping shall be provided within the parking lot totaling at least 10 % of the parking area. Each planting area should be at least 300 square feet in area and should contain at least one major tree and groundcover. Low shrubs shall be planted under the large canopy tree located at the southwest corner of building A. More variety shall be provided for the layout of the plants around the building foundations. Foundation plantings shall be provided on the parking lot side of building A. Tall evergreen shrubs shall be planted along the backside of the trash enclosure. The motion carried 4-0. ITEM 4. INFORMAL REVIEW A. Italian Restaurant Informal #I-03011 (Honatke) 628 West Main Street * An Informal Application for advice and direction on the establishment of an Italian restaurant serving beer and wine in an existing structure. Urban Designer/Planner Candace Honatke presented the staff memo, stating the applicant could not attend the meeting due to a family emergency. She stated the applicant asked her to speak on his behalf. She stated parking would be an issue with the proposal; however, the applicant had been researching the parking arrangements with the adjoining properties for more than nine spaces, per an agreement with adjoining property owners. She stated there were no boulevard plantings on the site, just a double width sidewalk. She stated the signage did not conform to City Code, but the tenants and the City were in negotiations regarding it. She stated the applicant intended to include an outdoor eating area. She stated the DRC had commented on the need for accessible entrances. Chairperson Smith asked if there was anything addressed in City Code for removal of the curb cuts. Planner Honatke stated curb cut jurisdiction fell to the Montana Department of Transportation. Mr. Carpenter asked what the shared parking standards were. Planner Honatke stated the agreements must be written, signed, and filed with the Planning and Community Development Office. (Or is it at the Clerk and Recorders Office?) Chairperson Smith stated the bad curb cut area would cause difficulties entering and exiting the parking lot. Planner Honatke stated the shared parking arrangement could cause liability issues as far as accidents were concerned. Mr. Hanson asked if moving the retaining wall and instituting ramps to an upper level parking area could create better parking spaces. NHe noted two parking spaces available on South 7th Avenue. Planner Honatke stated the spaces on South 7th Avenue did not count toward the required on-site parking spaces. Chairperson Smith stated there might be difficulty with screening the roof top equipment. Mr. Carpenter asked what uses would be suitable for the site. Planner Honatke stated an office, or something similar, would be best, considering the generation of traffic by more intense uses. ITEM 5. ADJOURNMENT MOTION: There being no further business to come before the DRB, the meeting was adjourned at 5:28 p.m. _____________________________________________ Dawn Smith, Chairperson City of Bozeman Design Review Board