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HomeMy WebLinkAbout1994-01-10 ccm . . MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 10, 1994 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 10, 1994, at 3:30 p.m. Present were Mayor Vincent, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost, City Manager Wysocki, City Attorney luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - Januarv 3. 1994 SDecial Session and Januarv 3. 1994 Reaular Session It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the minutes of the special meeting and the regular meeting of January 3, 1994, be approved as . amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. Decision - Master Plan Amendment - Anson H. Crutcher tor Babcock Place PartnershiD.limited. Virginia L. Bartnecht and Thomas G. & Sue Ann Haggerty to establish an initial land use designation ot urban residential intill on 26.20 acres located in the SW%. Section 11. T2S. R5E. MPM (south side of 2800 through 3100 block at West Babcock Street) (P-9399) This was the time and place set for decision on the Master Plan Amendment requested by Anson H. Crutcher for Babcock Place Partnership, limited, Virginia L. Barfnecht and Thomas G. & Sue Ann Haggerty, under Application No. 9339, to establish an initial land use designation of urban residential infill on 26.20 acres located in the Southwest one-quarter . of Section 11, Township 2 South, Range 5 East, Montana Principal Meridian. The subject site is more commonly located along the south side of the 2800 through 3100 blocks of West Babcock Street. Mayor Vincent reminded the Commission that the public hearing for the Master Plan Amendment was held at the regular Commission of January 3, 1994. 01-10-94 . . - 2 - At the Mayor's request, Senior Planner Dave Skelton reviewed his memo of January 6, a copy of which was included in the Commissioners' packets. He reminded the Commission that the requested master plan amendment is to determine if it is appropriate to include the subject property in the jurisdictional boundaries of the Bozeman Area Master Plan and to . designate an appropriate initial land use classification. The requested zone map amendment is to determine an appropriate urban residential density at which the property may develop; and that is also the basis for determining the appropriate cash-in-lieu payment for water rights in conjunction with the annexation process. The Senior Planner stated that in 1993, the City Commission determined it was appropriate to annex parcels in County Zoning District No.1 as requests for annexation were received. He noted the area is a logical extension of the community's urban growth and will allow for beneficial extension of the City's infrastructure. He cautioned the Commission that the impacts related with development, Le., traffic, density, land use, parkland, storm drainage, water, sewer and streets, are evaluated during the preliminary plat review process to ensure that the developer adequately mitigates those impacts, not under this process. He further . reminded the Commission that the decisions on the master plan amendment and the zone map amendment are to be made on their own merits, not on any conceptual proposals for development. Senior Planner Skelton stated that Mayor Vincent emphasized the fact that any approval of the master plan amendment and the 20ne map amendment at this time does not place the Commission in any position that mandates approval of a future application for development. He stated that once a preliminary plat application is submitted, it will be reviewed by staff, the appropriate advisory bodies and the Planning Board; and the final action will be based on the merits of that application and whether impacts are adequately mitigated. The Senior Planner stated that the City Engineer will perform traffic counts on West Babcock Street now, and will use a computer model to determine traffic impacts based on the . transportation plan. He noted that with this preliminary work, much of the information needed to evaluate the preliminary plat application will be readily available. Commissioner Stiff emphasized the importance of addressing the movement of traffic, bicycles and pedestrians along West Babcock Street, asking that the developer carefully address those during the development process. 01-10-94 I - 3 - Mayor Vincent stated his concurrence with Commissioner Stiff's comments. It was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the Commission approve the Master Plan Amendment requested by Anson H. Crutcher for Babcock Place Partnership, Limited, Virginia L. Barfnecht and Thomas G. & Sue Ann Haggerty, under . Application No. 9339, to establish an initial land use designation of urban residential infill on 26.20 acres located in the Southwest one-quarter of Section 11, Township 2 South, Range 5 East, Montana Principal Meridian, contingent upon completion of the annexation process. The motion carried by the following Aye and No votes: those voting Aye being Commissioner Stiff, Commissioner Stueck, Commissioner Frost, Commissioner Youngman and Mayor Vincent; those voting No, none. Decision - Zone MaD Amendment - Anson H. Crutcher for Babcock Place Partnershio.limited. Virginia L. Barfnecht and Thomas G. & Sue Ann Haggertv - to establish an initial zoning of R-3 on 26.20 acres located in the SW%. Section 11. T2S. R5E. MPM (south side of 2800 through 3100 block of West Babcock Street) (Z-93155) This was the time and place set for the decision on the Zone Map Amendment requested by Anson H. Crutcher for Babcock Place Partnership, limited, Virginia L. Barfnecht . and Thomas G. & Sue Ann Haggerty, under Application No. Z-93155, to establish an initial zoning of "R-3," Residential--Mediurn-density, on 26.20 acres located in the Southwest one- quarter of Section 11, Township 2 South, Range 5 East, Montana Principal Meridian. The subject site is more commonly located along the south side of the 2800 through 3100 blocks of West Babcock Street. Mayor Vincent reminded the Commission that the public hearing for the Zone Map Amendment was held at the regular Commission meeting of January 3, 1994. Senior Planner Skelton stated he forwarded his comments from his memo of January 6 in the above agenda item. He reminded the Commission that this action is to determine the appropriate urban residential density at which the subject property may develop. . Commissioner Stueck asked about the differences between the R-2, Residential-- Single-family, Medium-density, and R-3, Residential--Medium-density, zoning designations. The Senior Planner responded that up to four-plexes are allowed as primary uses in the R-3 zoning district. 01-10-94 . .' - 4 - Commissioner Frost stated his support for the requested R-3 zoning designation because Bozeman is growing; and this is a logical area in which that growth may occur. He also noted that through annexation and appropriate zoning, the City can ensure the protection of water resources through the extension of the City's infrastructure. He also noted that with . additional development, including the requirement for waivers of right to protest the creation of a special improvement district for improvements to West Babcock Street, the City might be able to proceed with those improvements more quickly than otherwise possible. He also noted that improvements to Durston Road should be considered in the near future; and an east/west road along the south edge of the subject property could also be beneficial in the east/west movement of traffic in that area. Mayor Vincent stated emphasized portions of Senior Planner Skelton's memo. He cautioned that any impacts related to development of the site are to be considered under the preliminary plat review process. It was moved by Commissioner Stueck, seconded by Commissioner Frost, that the Commission approve the Zone Map Amendment requested by Anson H. Crutcher for Babcock . Place Partnership, Limited, Virginia L. Barfnecht and Thomas G. & Sue Ann Haggerty, under Application No. Z-93155, to establish an initial zoning of "R-3," Residential--Medium-density, on 26.20 acres located in the Southwest one-quarter of Section 11, Township 2 South, Range 5 East, Montana Principal Meridian, contingent upon completion of the annexation process and the master plan amendment process. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stueck, Commissioner Frost, Commissioner Youngman, Commissioner Stiff and Mayor Vincent; those voting No, none. At Mayor Vincent's request, Senior Planner Skelton briefly reviewed the timeline for consideration of the preliminary plat for the subject site. He stated that State statute requires that adjacent property owners be mailed a copy of the notice of public hearing for the preliminary plat. He stated that, out of courtesy, the Planning Office publishes a copy of that . notice; and will mail a copy of the notice to any interested party who has previously contacted the Planning Office. He encouraged any residents in that area who are not adjacent to the subject property but wish to receive a copy of the notice to contact the office, so they can be added to the mailing list. 01-10-94 , - 5 - The Senior Planner stated that the preliminary plat application has not yet been submitted to the Planning office. After the application has been received, the various reviewing agencies have four weeks in which to review the application and forward their comments to the Planning staff, for inclusion in the staff report; a public hearing is held before the Planning . Board; and then a recommendation is forwarded to the City Commission for final action. He noted that if the application is submitted prior to the February 1 deadline, it could be placed on the agenda for the March 1 City-County Planning Board meeting and then placed before the City Commission for action on March 14. He reminded the Commission that this is the earliest timeframe possible; and it could possibly be later if the application is not received by the February 1 deadline. Mayor Vincent noted that former Mayor Swanson encouraged pUblic participation early in the process. He emphasized the importance of early participation, encouraging everyone interested to attend both the Planning Board meeting and the Commission meeting and to become actively involved in the review process. Commissioner Youngman stated that she understands the concerns of the residents . in the area, particularly about the impacts the development may create. She stated however, that by promoting development along West Babcock Street, it may be possible to upgrade the roadway, which will benefit everyone. The Commissioner then noted that the City's top priority at this time is affordable housing; and, hopefully, with the R-3 zoning and smaller lots, the houses will be affordable to the average person in the community. City Manager Wysocki suggested that with development of this site, it might be possible to create some type of interim measure, such as the gravel walkway along Durston Road between North 19th Avenue and North 22nd Avenue, for the movement of pedestrians and bicycles. He then noted that at last week's meeting, he had indicated that 51 percent support is needed for the creation of a special improvement district. Research of State statutes during this past week revealed that when a special improvement district/rural improvement . district is initiated by the City, GO-percent support from the county involved residents is required. Responding to Commissioner Stueck, the City Manager stated he has not approached the County Commission about the possibility of a joint SID/RID for improvements to West Babcock Street. He then noted that if they are not interested in that mechanism, the County 01-10-94 , - 6 - could possibly fund a portion of the costs, with the remainder of the costs being spread over a special improvement district that involves city residents only. Commissioner Stueck encouraged the developer's representatives to pursue an access to the south from the subject property when preparing a plan for development. He . characterized this as a natural area for growth, particularly with the Valley Unit Subdivision further to the west; and to have an access to Main Street could be beneficial for more than just this development and alleviate some of the traffic problems on West Babcock Street. Discussion - draft ordinance regulating cable television industry Mayor Vincent noted that, included in the Commissioners' packets, was a memo from Assistant City Manager Ron Brey, dated January 6, along with a copy of a draft ordinance, entitled: ORDINANCE NO. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, PROVIDING FOR THE REGULATION OF BASIC SERVICE TIER RATES AND RELATED EQUIPMENT, INSTALLATION AND SERVICE CHARGES OF ANY CABLE TELEVISION SYSTEM OPERATING IN THE CITY . OF BOZEMAN. MONTANA. Assistant City Manager Brey stated that, in addition to his memo and a copy of the draft ordinance, the packets contained information on rate regulation, as published by the National Association of Telecommunications Officers and Advisors (NA TOA). The Assistant City Manager stated this draft ordinance is before the Commission for consideration as the result of the Cable Act of 1992. He stated that act provides for local authority to regulate the rates for the basic tier programming as well as charges for customers' premise equipment and installation charges. He noted that in August 1993, the former Commission voted to proceed with an application for certification with the FCC; and on September 1, staff forwarded that application. He stated that certification was to be automatically granted if the City did not receive word to the contrary within thirty days; and, . to date, the City has received no response to that application. He noted this was the first step in the regulation process. The Assistant City Manager stated that if the Commission decides not to adopt this ordinance, those basic services will be unregulated. He noted that, as a part of implementing the new regulations, rates were frozen until February 15, 1994; and if the Commission does 01-10-94 , - 7 - not adopt this ordinance and start the regulation process, those rates and basic services may be adjusted as soon as the freeze is lifted. Assistant City Manager Brey stated that under the draft ordinance, the City may regulate the basic tier services and attendant fees in accordance with the FCC rules. He briefly . highlighted the process that would be initiated by adoption of the ordinance, suggesting it could be provisionally adopted at next week's meeting and finally adopted at the January 31 meeting. He noted that no public hearing is mandated in adopting the ordinance; however, an opportunity for public input must be provided, to meet FCC regulations. He stated that after the Commission has finally adopted the ordinance, the operator of the cable television provider must be notified, and has thirty days from the date of final adoption to present basic tier rates for review. The City staff then has thirty days in which to review that information against the FCC regulations to determine whether they are in compliance; and extensions may be obtained, if needed. Assistant City Manager Brey stated it appears that under this new legislation, the FCC has taken a step back, providing for local governments to regulate. He stated that if a local . governing body chooses not to regulate, it may ask the FCC to assume that regulation authority; however, it must also be able to demonstrate that it does not have the resources and cannot impose franchise fees to cover the costs of regulation. He stated that if neither the City nor the FCC regulates the basic service, it goes unregulated. The Assistant City Manager emphasized that consideration of this ordinance and the regulation of basic service tier rates and services is a totally separate issue from a franchise agreement and attendant fees. He encouraged the Commission to keep these issues separate in their discussions, and limit today's discussion to the regulation of basic service tier rates and services. Commissioner Stueck questioned why the City should become involved in the regulating of cable television services, forwarding his basic philosophy that local government . should not become involved in such issues. Assistant City Manager Brey stated that under the new regulations, the emphasis is on a local governing body stepping in to fill the void on regulating basic service tier rates and services. He emphasized that if the local government does not, the result, in Bozeman's case, is an unregulated monopoly. 01-10-94 - 8 - Responding to questions from Commissioner Stueck, the Assistant City Manager stated that if someone has a valid complaint about the basic service tier services or rates and, if the City chooses not to become involved in the regulation process, the only source of appeal is to TCI Cablevision. He noted that complaints about any expanded services can still be -. appealed to the FCC under the new act. Commissioner Youngman stated she has done enough research on the subject to recognize that it is extremely complex. She attended the telecommunications workshop on campus a couple months ago and heard several issues and concerns raised. She characterized television as an important service for low- and moderate-income families, noting it provides a primary source for news, some educational programming and entertainment. She stated she is not interested in unnecessary regulation; however, she does not feel a monopoly should go unregulated. She noted that rate regulation can occur out of the City coffers, at no cost to anyone else. Commissioner Youngman recognized that the issue of a franchise agreement is a totally separate one from regulation; however, she suggested many opportunities could be . made available through that process. She also noted that if a franchise fee were imposed, the City could recoup the costs of regulating the basic service tier services and equipment. She then suggested the possibility of pursuing both issues at the same time, using a committee to begin the franchise agreement process. Assistant City Manager Brey recognized that as a possibility, suggesting that a broad range of interests and expertise should be represented on any committee that might be appointed. He indicated that could be initiated simultaneously with the Commission discussion on the proposed ordinance before them at this time. Responding to Commissioner Frost, the Assistant City Manager stated that if the Commission has not adopted an ordinance by February 15, the basic service tier services will be unregulated. He then indicated that in a regulated status, the cable television provider is . allowed up to a 5-percent annual increase in the basic service tier rate, plus any rate change resulting from a cost of service increase. Commissioner Frost noted that Mayor Vincent has proposed that a public hearing be held prior to provisional adoption of an ordinance and asked if that process would be initiated with this ordinance. 01-10-94 - 9 - Assistant City Manager Brey stressed that there is no statutory requirement for a public hearing on this ordinance, although an opportunity for public input must be provided. City Manager Wysocki encouraged that if the Commission decides that a public hearing is to be held, it be scheduled so that the Clerk of the Commission can advertise it in . the same manner she does all required public hearings. Commissioner Frost stated he would prefer that the FCC regulate the industry. He stated, however, if they do not, he feels it is important for the Commission to protect the consumer by moving ahead with adoption of this ordinance. Responding to Commissioner Stiff, the City Manager stated he feels the regulation will have minimal budgetary impact. He stated, however, that if the Commission wishes to pursue a franchise agreement, a consultant must be hired because of the complexities involved. He then noted that, already, the City is encountering problems because of people making cable television payments to the City and because those bills contain a statement that any questions or problems may be submitted to the City Manager, with the City of Bozeman address. He stated that, even if the City does not become involved in the regulation process, City staff must . still respond to those issues. Assistant City Manager Brey stated that when Commissioner Knapp attended the conference last summer, she brought back a notebook full of information. He noted that information suggests that the rates can be reviewed via a benchmark approach, which would probably not be too time consuming, or they can be evaluated via a cost of services approach, which is more complicated. He then stated that the information gleaned by Commissioner Knapp revealed that one to two weeks of staff time per year is required to complete the requirements for rate regulation. Mayor Vincent stated he is open minded about this issue, although he does have some doubts and reservations. He questioned the costs and benefits of this program. He further raised a question about determining what basic service is versus expanded service. . Assistant City Manager Brey stated that some of those questions are more appropriately addressed under a franchise agreement. Mayor Vincent stated there are only twelve or thirteen channels on the basic service now. He questioned how many people in Bozeman actually subscribe to just that service and how many subscribe for expanded basic services or other options in addition to that basic 01-10-94 I - 10 - service. He suggested that if the percentage of subscribers to basic service is very small, it may have an impact on his decision. The Assistant City Manager stated that the basic service tier provided by TCI Cablevision in Bozeman appears more extensive than required under FCC regulations. He . stated the only way to protect that package is through a franchise agreement, not through the rate regulation that is under consideration in this agenda item. Mayor Vincent reiterated his position that more information is needed before he can make a decision on this proposed ordinance. Commissioner Stueck asked for information on how many residents in the city receive the cable television service, suggesting that many residents may be on antenna instead. Assistant City Manager Brey stated he does not have answers to many of the questions and issues that have been raised today. He noted, however, that through the City's membership in NA TOA. he could probably obtain the answers. City Manager Wysocki stated that upon certification by the FCC in late September or early October, the City had 120 days in which to establish the regulations, as provided in this . draft ordinance. He noted that the end of the 120-day period is rapidly approaching; and the Commission must take some type of action. He stated that if the City is interested in pursuing this issue, it could apply for recertification, which provides another 120-day period; however, he suggested that the Commission must act within that period of time to establish regulations as allowed by the FCC. Commissioner Youngman stated that there are significant portions of Bozeman that have very limited reception, even with an antenna. She stated her interest in appointing a committee to pursue the franchise agreement option. Responding to Mayor Vincent, the Assistant City Manager stated his only concern with the idea of addressing the franchise agreement separate from the rate regulation is that the potential costs of rate regulation cannot be recouped without a franchise agreement. He . noted, however, the other option is to leave the basic services tier unregulated. He suggested it would be appropriate for the Commission to move ahead with adoption of the ordinance, including a public hearing, if that is the Commission's preference. City Manager Wysocki stated that a citizens' committee was appointed to study the cable television issue in 1982 or 1983. He noted that when he first arrived in Bozeman, one 01-10-94 . - 11 - of the first items he had to address was the committee's recommendation. He noted that the committee's recommendation included the provision that the franchise fees be used to provide a public access channel; and he could not support that recommendation when the City's police cars had 120,000 miles on them. He cautioned that if a new committee comes up with a . similar recommendation, his response could be much the same. Commissioner Stiff stated he has no problem with separating the two issues and addressing them separately. He feels the City should regulate the basic service tier services and equipment; however, he does have some concerns about the franchise agreement. Following discussion, the Commissioners determined it would be appropriate to place provisional adoption of the ordinance on next week's agenda, with a public hearing to be scheduled for February 7. Final adoption of the ordinance may occur following the public hearing on February 7 or on February 14; and that would meet the timelines set under the FCC regulations. Mayor Vincent requested that information on the breakdown of subscribers to the basic service versus those subscribing to expanded services be provided prior to provisional . adoption. Commissioner Stueck reiterated his opposition to the entire issue at this time. Responding to Mayor Vincent, the Assistant City Manager suggested that the possibility of appointing a committee to review the franchise agreement issue be placed on next week's agenda as a separate discussion item. Public hearing - application to Montana Dep~"tment of Commerce for a Home Investment Partnership Program (HOME) 9rant - City of Bozeman sDonsorship on behalf of Bozeman Interfaith Housing; Commission Resolution No. 2949 - authorizing submittal of aDplication This was the time and place set for the public hearing on the application to the Montana Department of Commerce for a Home Investment Partnership Program (HOME) grant, to be sponsored by the City of Bozeman on behalf of Bozeman Interfaith Housing. . Mayor Vincent opened the pUblic hearing. Neighborhood Coordinator/Grantsperson James Goehrung presented the staff report. He reminded the Commission that this is the final step in the application process for HOME grant monies. He stated that countless volunteer hours are represented in this project. He highlighted four important items to be considered in this process: 01-10-94 " - 12 ~ (1 ) Bozeman Interfaith Housing received approval of a conditional use permit for a planned unit development to construct the proposed nine-unit apartment complex at the intersection of North Fourth Avenue and West Peach Street; (2) The churches involved in Bozeman Interfaith Housing, and their members, have raised the necessary monies to purchase the property; . (3) Bozeman Interfaith Housing has received a commitment from the Montana Board of Housing for additional financing for the project; and (4) With this public hearing, the City has met all of the necessary public hearing requirements for this subject application. Coordinator Goehrung stated that, included in the Commissioners' packets, was a cover memo, dated January 7, along with copies of the Program Overview, Sources of Funds for the project, a location map, the Summary Proposal of the project and the Tenant Selection Criteria. Rev. John Plummer, Bozeman Interfaith Housing, thanked the City staff and the City Commission for the assistance they have provided throughout this process. He stated this is the final step in obtaining financing for the project; and he can now turn his attention to the . construction portion of the project, which also has a number of steps involved. He stated that this proposal tries to address the requirements of both the Department of Housing and Urban Development and the Montana Board of Housing, which have substantially different requirements. He stated this process has not been easy; however, he feels this proposal does address each agency's needs. Ms. Barbara Richard, Business Services, Inc., stated this is a strong application. She stated its strongest feature is the match which it provides. Last year, she noted, the State did not require any local match for HOME applications; this year, that was changed to require a 15- percent match. She stated that, once all of the volunteer hours and in-kind services have been factored in, in addition to the monetary contributions which have been made, the match will be 50 percent. . Ms. Richard stated that management, short-term through construction and long-term over the next twenty years, are the two areas of the application which must yet be completed. Neighborhood Coordinator/Grantsperson Goehrung stated that the Human Resource Development Council has agreed to enter into an agreement to provide oversight and 01-10-94 - ~'" -.. ---- . . - 13 - administrative expertise in the long-term management of this housing project, to ensure that its affordability over that period of time. The Coordinator stated that specific actions which will be requested following the close of this public hearing include adoption of the resolution authorizing submittal of the . application and authorization for the City Manager to sign the Certifications for Application, which stipulates that the City will abide by a number of federal requirements which are typical for this type of project. No one was present to speak in opposition to the application. Mayor Vincent closed the public hearing. City Manager Wysocki presented Commission Resolution No. 2949, as approved by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2949 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONT ANA, AUTHORIZING SUBMIIT AL OF AN APPLICATION TO THE MONT ANA DEPARTMENT OF COMMERCE FOR A HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) GRANT ON BEHALF OF BOZEMAN INTERFAITH HOUSING. . The City Manager recommended that the Commission adopt the resolution. It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the Commission adopt Commission Resolution No. 2949, authorizing submittal of an application to the Montana Department of Commerce for a Home Investment Partnership Program (HOME) grant on behalf of Bozeman Interfaith Housing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck and Mayor Vincent; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. . ( 1 ) Memo from Clerk of the Commission Sullivan, dated January 7, listing all of the holidays for the calendar year. (2) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, January 11, at the Carnegie Building. 01-10-94 - 14 - (3) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, January 11, at the Carnegie Building. (4) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, January 11, along with daily minutes for the week of December 27, 1993. . (5) Agenda for the City-County Planning Board meeting to be held at 7:00 p.m. on Tuesday, January 11, in the Commission Room. (6) Agenda for the Highway Commission meeting to be held on January 14. (7) Agenda for the Bozeman Area Chamber of Commerce Board of Directors meeting scheduled for January 13, at the Holiday Inn. The City Manager noted that he and Mayor Vincent will be in attendance; Commissioner Stiff indicated he will be attending as well. (8) The City Manager submitted his weekly report, as follows. (1) Attended the Parking Commission meeting last week, at which they set February 8 as the date for a retreat. (2) Noted that one of the consent items is an agreement for engineering services for improvements to Highland Boulevard, which is to be funded from some of the receivables from . Valley Unit properties. (3) Attended the ground breaking for the North 19th Avenue interchange on Tuesday. (4) Met with Recreation Superintendent Harkin and an architect to discuss re- roofing of the Lindley Park Center. (5) Met with Justin Buchanan regarding the water quality district, noting that this program is proceeding well. (6) Attended the MMIA board meeting in Helena on Friday. (7) Announced that he, Administrative Services Director Gamradt, Clerk of the Commission Sullivan and a representative from the County met with a State consultant last week regarding a new telephone system. He noted that the operations costs will be higher than in the past, because the City is currently operating with six incoming lines; and the consultant suggests that for its size, the City should have fifteen to eighteen lines. (8) Noted that Assistant City Manager Brey spent much of the past week working on cable television issues. (9) Announced that Speedy Lube has received an administrative extension of fifteen . days to provide a financial guarantee. (10) Stated that with the housing issues and the decisions which the Commission has made over the past year, approximately sixty new affordable housing units should be constructed within this next year. (9) Commissioner Stueck submitted the following. (1) Attended the Recreation and Parks Advisory Board meeting last week, at which time the Board thanked Commissioner 01-10-94 . - 15 - Frost for his service as liaison. (2) Stated he will attend his first Planning Board meeting tomorrow night. (3) Stated that one of the issues discussed at the Recreation and Parks Advisory Board meeting was a concern that at the end of one's term, a board member receives a letter asking whether that individual wishes to reapply or submit a letter of resignation. He . stated that he has discussed this issue with Clerk of the Commission Sullivan; and she is reviewing different ways of seeking that same information without offending current board members. (10) Commissioner Frost submitted the following. (1) Attended a portion of the Parking Commission meeting. (2) Attended a Downtown Bozeman Association board meeting last week. He stated that a prioritized listing of goals should be forwarded to the membership some time this week. (11 ) City Attorney Luwe reminded the Commission that a resolution for the master plan amendment and an ordinance for the zone map amendment approved earlier in this meeting will be submitted for their action after the annexation processes for the three parcels involved have been completed. . (12) Clerk of the Commission Sullivan reviewed the agenda for next week's meeting, which includes a pUblic hearing. (13) Mayor Vincent stated that he has talked to City Attorney Luwe about potential problems at Peet's Hill. He noted that the row of wood chips at the bottom of the hill makes a good place for sledders to stop, while having fun doing so. The City Attorney noted that City staff is monitoring the hill closely; and some new signage should be installed soon. (14) Mayor Vincent suggested that the January 31 meeting be reserved for a free-wheeling Commission discussion, if possible. He noted that if there are a substantial number of business items on that agenda, it may be necessary to move that discussion to the evening session, so the Commission has a couple of hours in which to conduct the discussions. . He stated this format will provide each Commissioner with an opportunity to introduce any ideas they may have, for some feedback before an idea is introduced in a more formal setting. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. 01-10-94 - 16 - Authorize City Manag,r to sign - ProfessiQnal Services Agreement with Thorn,s. Dean & HQskins. 'nc.. for r,con,truction of Highland Qoulevard from nor~h edge of New Hyalite View Subdivision to Keg" Boulev~rd Acknowledge receipt of request for Drivate activity bond (formerlv industrial development revenue bond) issue - Montana State University Foundation. _,..c.: refer to staff . It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner : Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. : Adjournment. 5:05 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Stueck, Commissioner Frost, Commissioner Youngman and . Mayor Vincent; those voting No, none. -~(~- - JO VINCE T, May~r , ATTEST: ~ oI~ ROBIN L. SULLIVAN Clerk of the Commission . 01-10-94