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HomeMy WebLinkAboutJanitorial Contract with Kleen King CommissionMemorandum REPORTTO: HonorableMayorandCityCommission FROM: StevenD.Johnson,SuperintendentSolidWasteDivision DebbieArkell,DirectorofPublicWorks ChuckWinn,AssistantCity Manager SUBJECT: CleaningServicesforSolidWasteDivision MEETINGDATE: November9,2009 AGENDAITEMTYPE: Consent RECOMMENDATION: AuthorizetheCity ManagertosignthecontractwithKleenKingfor janitorial servicesfortheremainingninemonthsoffiscalyear2009-2010.Thecontractamount fortheannualcontractis$350permonth,or$3,150fortheremainingfiscalyear. Thescopeof servicesforthecontractincludescleaningthesolidwastedivision’soffice/lockerarea. BACKGROUND: ContractedcleaningservicefortheSolidWasteDivision’soffice/locker roomareaforFY09wasdiscontinuedduringconstructionofthenewoffice,lockerroom, break/trainingaddition. Thistwice-weeklyservicewasprovidedbySqueakyCleanforan annualfeeof$9,100.Withthecompletionoftheremodel,bidsweresoughtforweeklycleaning ofthenewarea.WorkingwithFacilitiesDirectorJamesGoehrung,asetofweekly,monthlyand annualcleaningtaskswereidentifiedandpresentedtothebidders(attached). Threequoteswerereceived: x SoapySuds$1,200permonth, x MontanaBuildingMaintenance$400permonth x KleenKing$350permonth ReferenceswerecheckedforKleenKing,thelowestbidder. FISCALEFFECTS: CostofcleaningservicesfortheSolidWasteDivisionbuildingis includedinalineitemforJanitorialServicesintheSolidWastebudget.Ninethousand six hundreddollars($9,600)isbudgetedforFY10,andthefundhasa$9,250balance.Ninemonths remaininthefiscalsothefirstyearcostwouldbeapproximately$3,150. Thecontractisaone- yearcontractwiththeoptionforthreeextensionsbeforeitisre-bid. Thecontactwillbe reviewedinMayofeachyear. ALTERNATIVES: AssuggestedbytheCityCommission. Attachments:Copyofbid Noticeof AwardandNoticetoProceed Reportcompiledon:November3,2009