HomeMy WebLinkAboutTLU_Purchasing_Policy_1_16_08.pdf PURCHASING
POLICY
Updated 21512007
Policy Statement: The City of Bozeman takes care to ensure that we comply with state law and
city ordinance for all purchases and contract work. The public can rely on us to make fair,
competitive, and open purchasing decisions.
Documentation and Selection of Vendors:
1. Up to $2,500 per unit. The department may purchase at the Department/Division
authorized signatory's discretion.
2. $2,501 - $9,999 per unit. The department may purchase at the Department/Division
authorized signatory discretion, with a minimuun of two phone quotes (or other
documentation, i.e, catalog price lists, etc.)for the item. Documentation must accompany
the approved claim.
3. $10,000 - $49,999 per unit. A minimum of two written quotes (on vendor's stationary) is
required. Documentation must accompany the approved claim.
4. $50,000 and up for auto, trucks, equipment, machinery, supplies, construction, repair and
maintenance. All items in this range must follow the formal bid process per state law.
MCA 7-5-4302
Transactions with Employees,and Related Parties:
1. No employee will personally benefit from a contract or purchase entered into by the City
of Bozeman. No employee will receive a commission, profit, gratuity, or gift as a result
of any contract or purchase made by the city.
2. The City does not contract with or purchase goods from employees or employee-owned
businesses.
3. The City does not contract with or purchase goods from a business owned by an
employee's spouse, ex-spouse, mother, father, sister, brother, child, step-child, or adopted
child.
4. Waiver of these related-party restrictions can only be granted by the City Commission
BEFORE the purchase or contract has been entered into. Such a waiver requires a
publicly advertised hearing for that specific purpose, along with consideration of the
circumstances and factors outlined in MCA 7-5-4109 (2).
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