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HomeMy WebLinkAbout102506 Transportation Coordinating Committee Minutes BOZEMAN AREA TRANSPORTATION COORDINATING COMMITTEE COMMISSION ROOM, CITY HALL 411 EAST MAIN STREETMINUTES WEDNESDAY, JULY 26OCTOBER 25, 2006 - 9:30 A.M. - 12:00 P.M. AGENDA ITEM 1. CALL TO ORDER AND ATTENDANCE Vice Chairman Andrew EppleRoss Gammon called the meeting to order at 9:30 a.m. on Wednesday, July 26October 25, 2006, in the Commission Room, Municipal Building, 411 East Main Street and directed the TCC and audience members to introduce themselves. Members Present: Ross Gammon, Maintenance Chief, Bozeman Division, MDT, Vice Chair Andyrew Epple, Director of Planning and Community Development, City of Bozeman Joe Olseon, Engineering Services Supervisor, Butte District, MDT Engineering Rob BuckvichBukvich, Engineer, Bozeman Division, MDT Jon Henderson, Bozeman Area Bicycle Advisory Board Pat Abelin, Citizen Member, Gallatin County Debbie Arkell, Director of Public Service, City of Bozeman A All Vanderweay, Urban Planning, MDT for Lynn’ Christiopher Scott, Gallatin County Planning Jeff Rupp, City Commissioner Lee Provance, Gallatin County Road Superintendent Ralph ZimmerRich McLane, Pedestrian/Traffic Safety Committee Bob Lashaway, MSU Representative JP Pomnichowski, President, City Planning Board Ross Gammon, Maintenance Chief, Bozeman Division, MDT Jeff Ebert, District Engineer, Butte District, MDT Chris Saunders, Assistant Planning Director Kerry White, Gallatin County Planning Board David Smith, Bozeman Area Chamber of Commerce Bill Murdock, Gallatin County Commission Bob Lashaway, Facilities Services, MSU Chris Kukulski, Bozeman City Manager Doug McSpadden, Safe Trails Coalition (temporary member) (arrived late) Staff Present: John VanDelinder, Street Superintendent, City of Bozeman Rick Hixson, City Engineer, City of Bozeman Tracy Oulman, Neighborhood Coordinator, City of Bozeman Sara Folger, Grants Administrator, City of Bozeman George Durkin, Road Office, Gallatin County Robin Sullivan, Recording Secretary Guests Present: Maintenace Robin Sullivan, minutes Ted Lange____, Gallatin Valley Land TrustVLT John Vandelinder Rick Hixson George Jurdin Tracy Oulson DoOug McSpadden, Safe Trails Coalition Stevphen Johnson, Executive Director, Gallatin Valley Land Trust MSU professor and students in traffic engineering class David Smith, Bozeman Area Chamber of Commerce Sara Folger Jeff Ebert, MDT ITEM 2. PUBLIC COMMENT {Limited to any public matter within the jurisdiction of the Bozeman Area Transportation Coordinating Committee not on this agenda. Three-minute time limit per speaker} Ted Lange, Gallatin Valley Land Trust, noted that a temporary appointment to the TCC for the Safe Trails Coalition is one of the items on the agenda. He stressed the Gallatin Valley Land Trust’s interest in participating in the process, indicating that they wish to be a part of the working group and can serve in that capacity without a temporary appointment to the TCC. Chair Andrew Epple responded that at the last TCC meeting, there was consensus that the Safe Trails Coalition should be represented on the TCC for the duration of the update process and that official action should be taken at this meeting. He then noted that the Gallatin Valley Land Trust is always welcome at these meetings and can be represented through the Safe Trails Coalition or the Bozeman Area Bicycle Advisory Board. Doug McSpadden, Safe Trails Coalition, asked if that group should meet with representatives from Gallatin County and the Montana Department of Transportation regarding the final plans for Valley Center Road, to ensure that adequate bicycle facilities are provided, particularly through the interchange. Pat Abelin encouraged Mr. McSpadden and Mr. Lange to attend the next public meeting on the interchange to look at the plans, noting that the date and place for that meeting have not yet been set. StevenStephen Johnson, Executive Director of the Gallatin Valley Land Trust, noted that agency has not been involved with the Transportation Coordinating Committee since the revision of the transportation plan five years ago. He stated that, since the GLVT is dedicated to bicycle and pedestrian initiatives, the agency would like to be of service in the new update, particularly in developing alternative plans. He noted that the Dan Burden event this month has resulted in tremendous energy, and he would like to bring forward some of those suggestions. ITEM 3. MINUTES OF APRIL JULY 26, 2006 Jeff Ebert made the following revisions to the minutes of July 26: Page 3 – Item B – change to read “Pat Abelin reported that the EIS EA (environmental assessment) is currently on schedule.” Page 8 – the next to the last sentence in the first paragraph states that the two projects total $6 million; the correct number is $9 million. David Smith requested that his name be moved from the list of guests to the list of members. It was moved by Kerry White, seconded by Jeff Ebert, that the minutes of the meeting of July 26, 2006, be approved as amended. The motion carried. The list of attendees was revised to delete Pat Abelin from the list. Also, Rob Bukvich made the following revisions to the minutes of April 26: Page 8 – No. 7.b. second paragraph – change to read “Mr. Bukvich also noted that the Springhill and North 19th Avenue will now have two signals, one for the straight-away and the other a turn signal at the intersection of Springhill and US Highway 10 and the other at the intersection of Springhill and North 19th Avenue.” Page 8 – No. 8 – change to read “Mr. Bukvich stated that public meetings are continuing. HKM Engineering is doing the public outreach and preliminary design work. environmental assessment and environmental document.” Rob Buckvich, Page 8 – two signals, one at two signals in that area. One at springill and US 10 and other at Springhill Road and North 19th. No. 8. North Rouse Avenue – HKM doing environmental assessment and environmental document. Not yet to preliminary design. Say public outreach and environmental assessment. Page 9 – No. 9 – change first sentence to read “Mr. White questioned the members as to whether or not there will be a round-about at the intersection of 191 and Huffine Lane Montana 64 (Big Sky spur road) on the way to Big Sky.” Chair Epple announced the minutes are approved as amended. Ralph Zimmer requested that the pages be numbered on future minutes. Item 9 under discussion. Mr. White questioned if roundabout at 191 and Huffine. Talking 191 and MT 64. instead of Four Corners. (Big Sky spur road) Andy – declare approve as corrected. Ralph – would appreciate having pages numbered. Andy – will make sure done for next go round. ITEM 4. TCC MEMBER REPORTS A. Transit Report 1. Transit Committee Report - Chris Budeski Bill Murdock reported that the transit system is up and running, but the Committee is awaiting the Montana Department of Transportation’s approval of the purchase of the yellow busses. As a result, it is anticipated those busses will not be on line until next summer. Mr. Murdock reported that a connection between Big Sky and Four Corners is anticipated in the next few months. Ridership has increased from 100 to 110 rides per day when the system was started to over 300 rides per day now. This is beyond the Committee’s expectations and without any promotion or signs posted for the stops. He indicated that, while the busses are generally not full, there are times when the bus from Belgrade is full, and it is possible that a larger bus will be put on that route. Responding to David Smith, Bill Murdock stated that the interim system is being driven by HRDC and ASMSU and, until the bugs are worked out of the transit system, including the stops and schedules, they do not want to print schedules or install signs. Ross Gammon reported that Rob Buckvich has been riding the bus occasionally to identify stop locations and see how the system is working. Jeff Rupp presented the report on the new Streamline bus system for Chris Budeski. He stated the application has been finally approved, so the busses can now be purchased. They will not be available for this year’s service, so busses will be leased from Laidlaw, with Laidlaw employees driving those busses. He stressed that these will not be the yellow retro busses, but will be more like the para-transit busses that have been used for the Bobcat transit system. Also, busses are to be borrowed from Yellowstone Park for the summer fair and Sweet Pea. Rob Bukvich reported that during the past couple weeks, City staff and MDT staff have been working to identify stop locations for the bus system that have handicapped accessible curbs readily available. He indicated that efforts will be made to have this process completed when the new bus system is ready to run. Responding to Chair Epple, Rob Bukvich stated that a marketing agency has been retained; and MDT is currently awaiting the logo to order the signs for the bus stops. Responding to Ross Gammon, Jeff Rupp confirmed that there is initially no cost for riding the busses; however, he does not know how long that will remain in effect. Chris B not present. Jeff Rupp – recei ved final approval of application. So can now purchase. Have borrowed from Yellowstone Park for fair and sweet pea. Made commitmentment to MSU to keep open for students. Laidlaw is partner and trying to access inventory for lease for a year. Since long time getting monies for bus. Will not be yellow buses retro. Will be two or three square transit and three more like paratransit like see now. Rob B – City and MDT staff in last couple weeks involved in stop locactions and what need to make bus stops work. Handicapped accessibility curbs. Starting to work so will do what cdan to be ready when system is ready. Andy – so system will be up and running with leased buses and stops as best can. Jfefff – will use as many stops as can. Streamline. Rob B – mostly new. Not many existing that we found. Andy – how will this be marketed? Anyone developing marketing and advertising to get word out to maximize ridership. Rob B – waiting for logo to order signs for bus stop. Have a marketing agency on board. Will be marketing it. Some talk that would start running routes two weeks before taking on passengers. Andy – laidlaw employees? Jeff – yes. Debbie – if have any pull with logo, need to make signs. Andy – sounds like good progress being made. Energy to get going. And will be advertising to get going. Good. Feedback from fair? None. Gammon – part of marketing strategy is no cost for riding? Is that for first year? Jeff – don’t know how long. Andy – one of our members is sight impaired and would be good to have you introduce yourselves for Mr. Zimmer. 2. Transit Partnership B. I-90/East Belgrade Interchange Report – Pat Abelin Pat Abelin reported that the committee had an interesting meeting with the Belgrade City Council on Monday night. She noted that the funding sources for the interchange must be identified, particularly since it is estimated to cost $29 to $30 million with the connector roads. She stated that Gallatin County has been considering this issue for a long time, and the City of Belgrade is looking at its sources. She suggested that, with the commercial development made available through the construction of the interchange, seeking private sector assistance seems appropriate. She indicated that, until the funding sources have been identified, the environmental assessment is not moving forward. Kerry White noted it is his understanding that some of the arterials may be included in the County’s capital improvement program and could be eligible for impact fees. Lee Provance reported that the findings of fact for Ryan Glen Subdivision require that development to construct the east bypass in addition to the monetary contribution that was required. Pat Abelin stated the committee is trying to look to the future and ensure that those who may benefit from the development made feasible with the interchange help to pay for it rather than requiring the general public to bear those costs. the EIS is currently on schedule. She noted that cooperation among agencies has been amazing, and she anticipates the final public hearing will be held within the next couple months. She stated the next issue to be addressed is links to the interchange, their locations, funding options, and who will be responsible for building them. She indicated that efforts are being made to have developers participate in the construction of these roads to the greatest extent possible. Lee Provance stated the County anticipates that it will do the lion’s share of the construction. Pat Abelin confirmed that constructing the roads to county standards would be cheaper than building to state standards. Pat – EIS moving right along. Doing ery well on original schedule. Should have final public hearing in nex Responding to questions from JP Pomnichowski, Jeff Ebert stated that Airport Manager Ted Mathis is on the committee and is supportive of the Belgrade interchange and bypass, and is helping to shepherd it through the process. Rob Bukvich indicated that the bypass study is estimated to cost $300,000, and consists of a route through the airport to Dry Creek Road to relieve pressure on Highway 10. Jon Henderson voiced a desire for adequate bicycle/pedestrian facilities through the interchange. Ted Lange reported that he and Doug McSpadden met with County Grants Administrator Larry Watson on a safe trail from Bozeman to Belgrade, and noted that Valley Center Road to Alaska Road seems to be the best alternative. As a result, the airport interchange is an extremely important link. He cited the tunnel for the linear trail along the interstate in Butte as an example of a safe trail component. Rob Bukvich stated that a separate 8-foot-wide path has been proposed for the Valley Center Road project. Responding to Lee Provance, he acknowledged that it is not the 10-foot-wide path generally required by MDT but, in this instance, the Commissioners have convinced MDT that a narrower path would be acceptable given the width of the right-of-way. He noted that, as currently proposed, the MDT would construct the project and the County would accept responsibility for its maintenance. Ralph Zimmer voiced his support for Jon Henderson’s comments, noting that the Pedestrian/ Traffic Safety Committee strongly supports adequate pedestrian and bicycle facilities in conjunction with new construction. He cited a recent opportunity to walk through interchanges in Billings, where there was no provision for pedestrians; and he does not wish to have that occur in this area. C. TSM’s Report Debbie Arkell reported that paving of North Wallace Avenue/L Street from the edge of the railroad tracks north to approximately East Oak Street is scheduled to begin next Wednesdaystated there is nothing to report under this agenda item. D. Bozeman Area Bicycleike Advisory Board Jon Henderson reporstated that the Board is anxious to get started on the transportation plan update process. He served on the selection committee and is enthused and encouraged that the consultants forwarded multi-modal approaches. The board is working with the Pedestrian/ Traffic Safety Committee and the Gallatin Valley Land Trust to ensure that everything is addressed and anticipates that recommendations from the larger group will carry more weight. The Board also recommends that the bike lane in the North 7th Avenue connectivity plan be extended beyond the project boundary to Springhill Road. The board is willing to help on negotiations and research as the update progresses. Jon Henderson concluded by noting that a couple of the members have become involved in safe routes to school, which will be funded with CTEP monies.continues to work closely with the PTSC, the Safe Trails Coalition, and the Gallatin Valley Land Trust and is currently involved in updating of the PROST plan. He stressed the importance of those organizations working cooperatively, particularly during update of the plans that impact pedestrian and bicycle facilities. Chair Epple noted that during the last meeting, TCC members identified cooperation between these agencies as critical, noting that they will be more effective when they work together rather than independently. E. Other TCC Member Reports Ralph Zimmer reported that the Pedestrian/Traffic Safety Committee is working through the summer this year, and is in the process of establishing better working relationships with other groups. David Smith reported that last Friday, the Chamber talked about legislative issues and identified the need for a laundry list of other items, such as potential bond issues. He noted that the unanimous support of the group for a local option gas tax reflects the recognition of transportation infrastructure needs. He concluded the expressing the Chamber’s interest in playing a big role in the transportation plan update. Chair Andrew Epple noted that when the local option gas tax issue surfaced about a year ago, one of the County Commissioners was surprised that the option was available. David Smith characterized the local option gas tax as a user tax and, with the amount of tourism in the area, the result could be to effectively double the monies available for transportation projects. Rob Bukvich noted that the local option gas tax has not yet been utilized in Montana, suggesting that Gallatin County could be the first to do so. Chair Epple noted that having the Chamber of Commerce behind the potential of implementing the local option gas tax reflects the importance of getting roads improved to the area businesseNo other reports were givens. ITEM 5. OLD BUSINESS There were no items under this agenda item. A. Status of Bozeman Area Transportation Plan 2006 Update Chair Andrew Epple stated that Planning staff took the lead in putting together the request for proposals and anticipated they would manage the contract for the transportation plan update. Because of the workload in his department, however, that responsibility has been transferred to the Engineering Division; and Bob Murray will be the administrator of the project. Rick Hixson announced that the deadline for proposals has passed, and the following three proposals were received: PBS&J, Robert Peccia & Associates, and HKM Engineering. Copies of those proposals will be sent out to the selection committee for review, after which interviews will be conducted, a firm selected, and a scoping meeting held. Al Vanderwey cautioned that, before the contract for the consultant can be signed, the funding must be assured; and Gallatin County has not yet budgeted monies for it. He then cautioned that the State cannot put monies toward the plan until the contracts have been signed. Christopher Scott stated the County’s budget will be approved in mid-August, and it appears the funding is in it at this time. Chair Epple noted that once the update process begins, the TCC will probably need to meet monthly to review draft documents and make policy decisions. B. Establish Temporary Appointment to TCC to represent the Safe Trails Coalition during the 2006 Transportation Update Process Chair Andrew Epple noted that this issue was discussed at the last meeting, but no formal action could be taken at that time because it was not an agenda item. Rob Bukvich voiced his preference for charging the consultant with the requirement to meet with various pedestrian and bicycle groups, particularly since there are several unrelated groups interested in those facilities. He suggested that would be preferable to having only one or two selected groups on board for the update process. Jon Henderson agreed that having consensus within the groups would be good. Responding to questions from Chair Epple, Bob Lashaway voiced preference for making the position a voting position. It was moved by Debbie Arkell, seconded by JP Pomnichowski, that a representative from the Safe Trails Coalition be appointed to serve as a temporary voting member of the Transportation Coordinating Committee during the transportation plan update process. The motion carried. C. Other Old Business No additional business was submitted under this agenda item. ITEM 6. NEW BUSINESS A. Transportation Plan Update Status No items were submitted under this agenda item. 1. Consultant Selection Process and Results Ross Gammon stated that Robert Peccia and Associates was awarded the contract. Debbie Arkell reported that Project Engineer Bob Murray will be the lead person for the City and Chris Scott will be the lead person for the County. 2. Draft Scope of Services Debbie Arkell distributed copies of the draft scope of services and recommended that the TCC appoint a sub-committee to look at the draft scope and provide comments to Bob Murray. She suggested that this committee could be the same as the selection committee. She noted the contract will probably be ready in January and then the TCC will be asked to meet monthly or every other month rather than quarterly. Responding to Ross Gammon, Debbie Arkell suggested that there be no more than eight on the committee, and asked that there be at least one County representative. It was moved by Debbie Arkell, seconded by Kerry White, that the selection committee also serve as the scope of services committee and be comprised of Rick Hixson, Andy Epple, Jon Henderson, Chris Saunders, Al Vanderwey, JP Pomnichowski, Doug McSpadden and Lee Provance. The motion carried. Debbie Arkell asked that the committee members have their comments to Bob Murray by November 3 and be prepared to meet on November 8. It was moved by Jeff Ebert, seconded by Lee Provance, that the TCC approve the selection sub-committee’s recommendation to retain Robert Peccia and Associates to update the transportation plan. The motion carried. By-Laws Discussion JP Pomnichowski requested that this discussion be continued to the next meeting. Following a brief discussion, Ross Gammon asked that this item be placed on the agenda for the next meeting. C. Other New Business 1. South 19th Avenue and South 19th Avenue/West College Street intersection projects Jeff Ebert noted that during the transportation construction program update last week, the Montana Department of Transportation discussed urban priorities and projects, specifically the South 19th Avenue reconstruction and the South 19th Avenue/West College Street intersection improvements. He stated that during the last legislative session, $5 million was earmarked for these projects, less takedowns; and it is his understanding that Bozeman wishes to utilize urban funds to make up any shortfall in the costs of these projects. He stated that a review of the files did not reflect any documentation that that was the TCC’s desire. Debbie Arkell noted it is her recollection that the TCC passed lists of project priorities for urban funds and for CMAQ funds, but she recognizes the importance of making the City’s priority projects very clear. She then stated she is confident that the costs will exceed the monies available. It was moved by Jeff Ebert, seconded by Debbie Arkell, that the TCC reconfirm its urban priorities for the South 19th Avenue reconstruction and South 19th Avenue/West College Street intersection improvements. The motion carried. 2. North 7th Avenue connectivity plan Debbie Arkell reported that on Monday night, the Bozeman City Commission finally adopted the connectivity plan for North 7th Avenue, which is part of the tax increment financing district recently created. She recognized that this plan has not been submitted to the TCC for review, even though it does include transportation improvements along the North 7th Avenue corridor from West Main Street northward beyond the viaduct. She indicated one of the key components of the plan is three different street designs, one from West Main Street to West Beall Street, one from West Beall Street to West Oak Street, and one from West Oak Street to the north end of the project. The adopted design includes 10-foot-wide driving lanes, which does not comply with the existing transportation plan, the growth policy or the unified development ordinance standards. She then requested that this issue be discussed at the next TCC meeting. Chris Saunders noted that, not only does the plan section not follow current specifications; the street itself does not follow current specifications because the right-of-way is narrow and is subject to physical constraints. He characterized this as part of the balance between current standards and existing conditions. Debbie Arkell noted the City’s engineering staff has csome concern with the 10-foot-wide driving lanes since North 7th Avenue is heavily commercialized and several of the businesses are served by semi trucks. Responding to Kerry White, Jon Henderson noted that there is a bike lane along the entire length of the project, although some parking may be restricted and the planned median may need to be removed. Responding to Rich McLane, Chris Saunders stated the travel lane is normally 11 or 12 feet wide on primary arterials. He then indicated the key issue is sharing of lanes, which is possible on lower volume streets. Chris Kukulski noted the narrower lanes are accompanied by a bike lane, which provides additional space for turning radii. He then acknowledged that in the connectivity plan, the roadway is rated as a 20-mile-per-hour road, which is based on the length of time it actually takes to get from West Main Street to the interstate. David Smith voiced his discomfort with the 10-foot-wide lanes in this major commercial corridor. He then questioned how a plan that does not meet City standards can be approved. He also expressed his disapproval of bringing the buildings to the sidewalk. Responding to questions from David Smith, Chris Kukulski acknowledged that the proposed plan does not have the unanimous support of the business community; however, the business core was heavily involved in development of the plan. He asked that the TCC look at this plan holistically rather than at individual controversial components and further asked that a battle not be created between the transportation side and the economic side of the corridor. JP Pomnichowski stated the plan does a good job of promoting good traffic flow. Lee Provance stated that a 12-foot-wide driving lane has been the national standard for a long time and is viewed as safe. He noted that people are not used to driving in narrow lanes, and he is concerned that the result will be safety problems. Further, he stressed that many plans do not work in snow country and voiced his concern that the problems will be compounded with the plowing of snow. He concluded by stating he does not find that this is a good plan for public safety. Kerry White voiced his agreement with Mr. Provance’s comments, characterizing the plan as a safety issue. Sara Folger stated she lives in the neighborhood, which has a large number of low-income people and people with disabilities, so much of the travel is by foot or wheelchair. From a pedestrian or bicyclist point of view, North 7th Avenue is a dangerous street. She stated forcing neighborhood people to accept a plan that favors 18 wheelers will not sit well and asked that the area residents be given consideration as this plan is reviewed. Chris Saunders noted that North 7th Avenue is primarily designed as a highway, and the question is whether the business people want slower lanes with more visibility, like Main Street, or the ability for motorists to flymove quickly through the corridor. He stated the narrower lane will cause traffic calming, but acknowledged that maintenance will be an issue. Chris Kukulski asked that the TCC be careful about its assumptions and that it not become overly emotional in its decisions. He stressed that both five-lane main streets and pedestrian malls utterly fail, and noted that a careful balance is critical to the success of the corridor. Jeff Ebert stated that from the State’s standpoint, the only project for North 7th Avenue is the seismic inadequacy of the North 7th Avenue interchange. That project is in the preliminary design phases and will include adequate pedestrian and bicycle facilities. He indicated the MDT will review this plan and try to incorporate those concepts into the design of its project. He concluded by noting that urban funds are the only monies available for the North 7th Avenue corridor, and the blessing of federal highways will be required for the expenditure of those monies. He then thanked Debbie Arkell for bringing this issue forward and voiced his interest in discussing it further. Ross Gammon asked that further discussion of the North 7th Avenue corridor plan be placed on the agenda for the next TCC meeting. ITEM 7. PROJECT UPDATES - Discussion only as needed MSU Projects Update Bob Lashaway stated there are no projects that affect transportation around the University or Bozeman; however, Montana State University is deep in a master planning process. He noted their next large public venue will be during the second week of October and will be broadly advertised. He indicated that the process is probably at its widest point, and he anticipates that by the October meeting, the plan will be starting to gel. He suggested this would be a good meeting for interested parties to attend and indicated he will notify everyone via e-mail approximately a week before the meetingChris Saunders stated that he attended one of the planning sessions for the campus-wide master plan. He encouraged TCC members to look at the website for this project and to provide input. Belgrade Projects Update – Rob Bukvich announced that the Jackrabbit Lane/Highway 10 intersection is close to being on schedule and is near completionJeff Ebert stated the Main Street/Jackrabbit Lane project is completed.. Jeff Ebert turned his attention to the Valley Center project, noting that acquisition of right-of-way is underway for both projects. An update of construction plans for the next five years was given at last week’s Transportation Commission meeting, and improvements from the interstate to Love Lane are included. The issues are the 30 to 40-percent increase in costs and the legislative directive to maximize recouping of overhead costs, which is 11 percent. In light of those changes, the project has been moved from 2007 to 2009, based on the monies available for secondary roads. He indicated that acquiring right-of-way and relocating facilities will continue as originally planned in anticipation that grab bag monies may become available. Lee Provance noted that the entire project was initially estimated at $3 million; the estimate for the first half is now estimated at $5.4 million. Jeff Ebert stated that Bozeman Butte District is in the lowest allocation of the five districts in the state for the secondary roads program, and indicated that this project will be readied for any potential additional funding. CTEP Projects Sara Folger reported that she anticipates receipt of the construction documents for the Milwaukee Trail conversion and the library project within the next two to three weeks, and bidding will follow. The Soroptimist Park project is now under construction, and is proceeding nicely. It is anticipated that the project will be completed within the next six weeks. She received the project manuals for the East Willson School roofing project yesterday and will submit that project to CTEP within the next week. She announced that the shared use path project for West College Street and Huffine Lane is currently behind, but she anticipates advertising for the design soonis about to wrap up the .Soroptimist Park project; bids for the Library site rail/trail project are to be opened on Monday; work will be undertaken this winter to get a consultant for the West College Street/Huffine Lane pathway project; and steps are being taken to move the East Willson School reproofing project forward. South 19th Avenue – Main Street to Kagy Boulevard Rob Bukvich announced the department is in the process of advance right-of-way acquisition, in preparation for the scheduled June 2007 bidding. He indicated there are right-of-way issues involving Dr. Rogers’ property along West College Street; and if those issues can be resolved without much redesign, it should be possible to remain on schedule. Jeff Ebert suggested the possibility of breaking the South 19th Avenue/West College Street intersection improvements from the roadway improvements because of the right-of-way negotiations with one of the landowners near the project. He noted that the landowner is causing the MDT to look at redesigning the intersection improvements and moving West College Street to the south. Letting of the bid for the project was originally anticipated in June 2007; however, it appears that project will not be ready until August or September. The plan now is to continue acquiring right-of-way and finishing the design work with the contract to be let in January or February 2008 and construction to begin in the spring and be completed in one construction season. Kerry White asked about a bypass for traffic for this project. Jeff Ebert stated the intent is to accommodate one or two-way use during construction but recognized there may be times when the road must be closed and alternative routes provided. cautioned that inability to successfully resolve the issues with the Dr. Rogers property could potentially be a show stopper. He noted Dr. Rogers feels the street should be realigned and that the right-of-way should be acquired from MSU. He cautioned that shifting the alignment of West College Street affects the City’s options for that street in the future. He also noted that shifting the alignment to the south will affect MSU property both east and west of South 19th Avenue. Responding to Chair Epple, Mr. Ebert stated that, whether the roadway is shifted or not, it will be necessary to acquire some right-of-way from Dr. Rogers. Responding to Debbie Arkell, Rob Bukvich stated the West College Street legs of the intersection are to include four lanes: a right turn lane, a straight through lane, a left turn lane, and a straight through lane in the opposite direction. He cautioned that these improvements are essential before South 19th Avenue can be improved between West Main Street and Kagy Boulevard. Further responding to Debbie Arkell, Jeff Ebert noted that both the West College Street and South 19th Avenue improvement projects must be designed at the same time and then constructed at essentially the same time. He indicated that the $5 million earmarked for this project is available until it is expended. He cautioned that, while Congress has earmarked those monies, it is important to remember the federal highway administration has “takedowns” that amount to approximately 12 percent, which are deducted from the amount appropriated for a specific project. Further, legislation adopted during the last legislative session provides that the State utilize the maximum amount of overhead for the processing and use of FAU monies. He cautioned that these deducts from the appropriation will result in the necessity to use more urban funds for projects. Mr. Ebert noted that the department is working hard on the improvements to the intersection of West College Street and South 19th Avenue since it has been identified as one suffering from congestion and air quality issues. The design and construction costs for this intersection have been estimated at $3 million, and he will request that additional CMAQ funds be earmarked for this project. He then estimated that the two projects will total $6 million. Sara Folger stated discussions with the head of the CTEP Bureau have revealed that after 2008, approximately 15 percent of the allocation will be taken for administration. 5. North 19th Avenue/Valley Center Project Debbie Arkell reported that this project is substantially complete and can now be removed from the list. She indicated that once all of the construction is complete, the speed limit will be set at 40 miles per hour, based on the results of a recent speed study. David Smith announced that the ribbon cutting for this project is set for August 17 at the rest area. Chair Andrew Epple noted this project has opened the doors for businesses to construct and has allowed traffic to move better. 6. Signal Projects a. Willson Avenue/ College Street Jeff Ebert noted that Andy Epple has written a letter to the City Commission stating that a roundabout was determined to be not feasible because it would have adverse effects on three of the four quadrants of the intersection and the fact that those property owners were not receptive to allowing the purchase of additional right-of-way to accommodate the improvements. Based on previous Commission action in December 2005, the next step was to be installation of a traffic signal. At this time, the MDT is awaiting an answer from the Commission to Mr. Epple’s August 28 letter; however, their plan is to install the signal unless told to do otherwise. Debbie Arkell reported that she and Rick Hixson have finished reviewing the report and should be prepared to discuss it with the Commission within the next couple weeks. gave a brief history of this project, noting that Robert Peccia & Associates was hired to help with the environmental analysis, which looked at the effects of a traffic signal and a roundabout. Because of the necessity to acquire right-of-way for a roundabout, that option was deemed to have an adverse effect on the historic nature of the area. In light of that determination, the MDT made the decision, which was concurred in by the State’s Historic Preservation Office, that the traffic signal is the option to be selected. The issue now is the type of traffic signal that will meet the City’s request that it reflect the historic character of the neighborhood. He noted the City will be asked to select the design of the signal, noting the department will then use that same fixture when it updates the signals along Main Street. Responding to Commissioner Jeff Rupp, Jeff Ebert stated that the City Commission’s direction was that if a roundabout was determined to not be an option, then the department was to proceed with a traffic signal. Responding to Bob Lashaway, Jeff Ebert stated that if the Commission does not support MDT’s plan, they will walk away from the project. He cautioned, however, that if the project is stopped at any point now, the City will be responsible for paying back the costs associated with the no build option. Chair Andrew Epple asked that an estimate of the City’s obligation under the no build option be provided in conjunction with the final report, so the Commission can understand the costs involved with that decision. Rick Hixson voiced his frustration that the City was not previously informed of the costs associated with the no build option. He noted that, if that had been known, it might have affected his division’s submittal of the application for nomination. Bob Lashaway asked if the TCC should take a stand on this issue, particularly since it has been supportive of the project. Rich McLane, Bozeman Police Department, acknowledged that the residents in the immediate area do not support the installation of a traffic signal; however, many residents of the community do. Also, statistics reveal this intersection is not safe. JP Pomnichowski noted one of the area residents has indicated behind the scenes that she does support the installation of a traffic signal, particularly since it would provide an interruption in traffic flow that would allow her to safely maneuver into and out of her residence. She noted that she has been awaiting a solution at the intersection of South Willson Avenue and West College Street since she was a college student crossing the street. She suggested that a traffic signal is the most predictable system for both drivers and pedestrians, noting that she does not support the roundabout in light of the MDT’s analysis and the fact that three of the property owners do not want to give up property for its installation. Rob Bukvich noted that the no build option has always been on the table, and noted that when the Commission supported the project, that line was crossed and the requirement for payback was triggered. It was moved by Bob Lashaway, seconded by JP Pomnichowski , that the Transportation Coordinating Committee send a letter reconfirming its support for resolving safety enhancements at the intersection of South Willson Avenue and West College Street in recognition of the safety issues and lack of level of service. Responding to Christopher Scott, Rob Bukvich stated the stop sign option was rejected because of the disparity in the levels of traffic on the various legs of the intersection. Ross Gammon stressed that this is a safety issue only. He encouraged the TCC to recommend the installation of a traffic signal, if that is their preference, rather than taking a softer approach to the issue. Lee Provance voiced his concurrence, noting that the TCC should strongly support the traffic signal option if that is the only viable option to address the safety issues. Jeff Rupp stated he feels it is wise for the TCC to provide input to the City Commission. The following substitute motion was placed on the floor: It was moved by Ralph Zimmer, seconded by JP Pomnichowski, that the Transportation Coordinating Committee go on record as recommending installation of a traffic signal at the intersection of South Willson Avenue and West College Street, based on the outcome of the study of this intersection. The substitute motion was accepted by the Transportation Coordinating Committee, with Jeff Rupp abstaining. The motion on the substitute motion then carried, with Jeff Rupp abstaining. Ralph Zimmer noted that rarely does change in intersection controls totally solve a problem; rather, it often results in a different type of accidents. He cautioned that the question which a traffic engineer and the decision makers face is whether the benefits of the change outweigh its penalties. b. Other Main Street. Jeff Ebert reported on the Main Street signal upgrade project. He noted it is scheduled for the 2007 construction season, and is tied to milling and overlaying of Main Street from Grand Avenue to Haggerty Lane. He indicated that a review of the signals also considers the North 7th Avenue and 19th Avenue corridors. Debbie Arkell noted that part of the Main Street project is improvements to the crosswalks in the downtown area. She stated a variety of different methods for bringing attention to the crosswalks have been considered, including inlaying of designs and colored concrete. She noted the preferred alternative seems to be colored concrete; however, she cautioned that will increase the construction time and will require a lot of cooperation and discussion with downtown businesses since all four quadrants of the intersection are to be done. Lee Provance cautioned that concrete requires a 14 to 21-day cure time before trucks can travel on it. Jeff Ebert stated that the milling and overlay can be done fairly quickly; the concrete crosswalks, ADA ramps, and signal replacements are the components that will take the time. Rich McLane asked if the traffic signal at East Main Street and Church Avenue is to be part of the project; Joe Olsen responded that it is. Rich McLane noted that bicycles on the sidewalk are a current problem and asked if anything can be done about that issue; Debbie Arkell indicated she will see if signage can be done. noted that Lowes is being required to install a left turn arrow on the traffic signal at the intersection of North 19th Avenue and Baxter Lane. She asked if the Montana Department of Transportation would be willing to determine whether that left turn arrow can wait or if it needs to be installed before that business opens; Jeff Ebert indicated a willingness to do so. (OVER) 76. North Rouse Avenue Tracy Oulman stated that HKM Engineering held a meeting with the NorthEast Neighborhood Association last night. She noted that they are working hard to continue communications with the neighborhood while moving forward with the project; and construction is scheduled to begin in 2010. She indicated that a survey conducted by NENA in conjunction with MSU revealed a statistically positive response on the North Rouse Avenue improvements. Jeff Ebert cautioned that the project is probably further out than currently estimated2010 for construction. He then stated work on the environmental assessment is currently underway, and that will drive the design. He indicated that accommodating bike lanes, pedestrian facilities, parking, snow removal and Bozeman Creek within the corridor will be extremely difficult. Tracy Oulman noted it is anticipated that three or four parcels will be subject to takings for this project; and efforts are being made to find out what the EPA will require for Bozeman Creek. Jeff Ebert noted that the Department of Fish, Wildlife and Parks is not excited about the concept of piping the creek but acknowledged that is an issue to be addressed. Rob Bukvich reported that meetings have been held with the school district, and some of the concerns regarding bicycle and pedestrian facilities are being addressed. He noted that the department is currently working through the environmental assessment process, and he anticipates another public meeting will be scheduled during the winter. Jeff Ebert noted that staff and the consultant also met with residents along North Rouse Avenue to discuss the processes and the amount of right-of-way to be acquired for the project. He noted several of the homes are located on fairly small lots, and acquisition of the right-of-way will probably result in a total taking of those sites. He indicated that almost all of the residents have voiced appreciation for their efforts to involve them in the process early. He noted that, while the five-lane option might be considered for the north end of the project, it has been dismissed as an option for the southern end. 78. Durston Road Street Improvements Rick Hixson reported that the portion of Durston Road west of Hunters Way is virtually complete, and he anticipates the work between Hunters Way and North 19th Avenue will move fairly quickly. He indicated that the project is on schedule to be completed this fall. He then turned his attention to the Durston Road east project, stating that that project is also on schedule and is to be done this fall. Responding to David Smith, Debbie Arkell stated the $2 million for the North 7th Avenue/ Durston Road intersection improvements includes monies to purchase right-of-way, upgrade the intersection and provide for better drainage.Debbie Arkell reported that Durston Road between North 11th Avenue and North 19th Avenue is substantially complete; that portion between North 7th Avenue and North 11th Avenue and the sidewalks will be done next year. Debbie Arkell noted that the North 19th Avenue/Durston Road intersection improvements are being done in conjunction with the Durston Road west project. The pads have been poured for the signal poles, but the mast arms are not yet on. That portion of Durston Road between North 27th Avenue and Fowler Avenue is now open, and it is anticipated the remainder of the road to North 19th Avenue will be open in mid-November. 98. I-90 Improvements Rob Bukvich stated that this project is continuing, with chip sealing and westbound bridge replacements to be completed yet this construction season.Jeff Ebert stated replacement of the structures over Montana Rail Link lines continues. The contractor has poured the bridge decks, and they are currently curing. The approaches are now being paved and the rumble strips are in. Yet to be completed are the pavement markings and the guard rail. It is anticipated that the bridges will be open by mid-November and the crossovers will be eliminated for the winter. While a portion of the chip seal has been completed, the approaches will be done next summer. Responding to Kerry White, Mr. Ebert stated the overpass on North 7th Avenue is scheduled beyond 2011 due to funding constraints. He indicated that replacement of the North Rouse Avenue overpass is scheduled for 2009 or 2010. Further responding to Kerry White, Mr. Ebert stated that one-third of the interstate is located within the Butte district. He then indicated that there is no separate funding for seismic projects; rather, those projects must compete with other maintenanceinterstate projects. He indicated that the North Rouse Avenue overpass can be completed earlier because there is separate funding available for steel structures. 910. Huffine Lane Access Control Study Rob Bukvich noted a public information meeting is to be scheduled for this fall regarding this issue. Jeff Ebert stated a consultant has been hired, and work is being done on the final access plan. A public meeting is to be scheduled over the winter, with the final plan to be submitted in June 2007. 110. Jackrabbit Lane Rob Bukvich stated the department is still working its way through the environmental documents to see what should be done with this road on a long-term basisJeff Ebert indicated this project has been divided into two parts, reconstruction from Four Corners north to Hulbert Road and reconstruction from Hulbert Road to Frank Road. Work is currently being done on the design, with construction for both parts now scheduled for beyond 2011. Chris Saunders noted there is a lot of development occurring along that corridor, and suggested that developers might help to fund these road improvements so they can be completed earlier. He stated the alternative might be that the County Commissioners won’t approve any further development because the road has not been improved. Jeff Ebert acknowledged that the need for road improvements is being driven by development and noted that two new subdivisions are being required to provide some of those improvements. He then stated that Butte District gets the least amount of natural highway funding statewide, and Jackrabbit Lane is designated as a national highway. Responding to Lee Provance, Jeff Ebert identified the boundaries of the Butte district, which includes Garrison, Dillon, Springdale, Gardner, West Yellowstone, White Sulphur Springs, and nearly to Helena. He indicated that the Transportation Commission allocates the monies based on what is needed to preserve existing infrastructure after which congestion needs are addressed. 121. Other Highway 191/Big Sky. Responding to Kerry White, Jeff Ebert stated several projects are currently underway. He noted that centerline rumble strips are being installed in the no passing zones from the mouth of the canyon to Big Sky, and the fog seal and final pavement markings are yet to be done. The signal at Big Sky is scheduled for completion by November 22, and is the subject of a $200,000 contract. The safety project from the mouth of the canyon to south of Big Sky includes identifying locations for turn lanes, slope flattening, and installation of guard rails. Turn lanes are to be provided at Big Sky and the Forest Service campgrounds located at Greek Creek, Moose Creek, Red Cliff, and Swan Creek. He indicated that passing lanes had been proposed originally, but were not well received by the public. Ross Gammon stated he met with representatives from the Forest Service and, in addition to the turn lanes for the campgrounds, they are considering safe pull-offs for fishing, including building a trail under the 35-mile-per-hour bridge so people can cross the highway without incurring the current visibility problems. Jeff Ebert stated that pavement preservation from Yellowstone Park to Big Sky, including overlay and seal coat, is scheduled for next construction season. He indicated that the MDT is also looking at engineering studies regarding the speed limit in that corridor, along with variable message signs at Big Sky and north of West Yellowstone for the migration of wildlife on the road. Ross Gammon stated two speed trailers and sign boards were installed along the road; however, someone unbolted the electronics and took the radar. Turn arrow on North 19th Avenue/Baxter Lane signal. Responding to questions from and concerns voiced by David Smith, Debbie Arkell stated that improvements are being made to Baxter Lane in conjunction with the Lowes project, and the road is to be open soon. Chris Kukulski stated that he talked to the crew this morning. He noted they were doing work on the manhole covers and would be working on paving except for the snow. He indicated that the underground work is complete and, as soon as the weather permits, they will pave. Ross Gammon addressed the hazards of working along roadways, noting that there are 4,000 workers killed every year in work zones. David Smith stated that utilities seem to be a problem, noting there should be better coordination and more effort made on correct utility locates. Debbie Arkell responded that one call locates are required for construction projects, however, no one knows here the fiber optics are located. She also noted it is difficult to get the utility companies out to assist in locating their services, and the City has no control over them. Chris Kukulski stated Montana is unique in how it handles utilities in the public right-of-way, which makes construction projects even more difficult. Ross Gammon stated the MDT requires plans for utilities; however, it is not uncommon for companies to move the line a few feet but not indicate the change on the plans. Main Street resurfacing. Bob Lashaway asked if the US191/Main Street resurfacing is still on schedule; the response was that the downtown street is to be resurfaced next summer with the remainder scheduled for 2010 or beyond. David Smith voiced concern about the negative impacts that the chip seal and overlay project had on businesses along North 7th Avenue earlier this summer. He suggested that the contractor be encouraged to do evening work and to keep impacts on businesses to a minimum when the downtown project is undertaken. Rob Bukvich responded that when Main Street was last improved, the work was done at night. He then indicated that input will be sought from the downtown business owners before the project is undertaken. Jeff Rupp noted the various downtown boards are well aware of the impending street project. Jeff Ebert suggested that a contractor website and weekly meetings could help to keep everyone informed on the progress of the project. He then cautioned that it is not possible to avoid the June to August time period for undertaking the work due to the area’s weather conditions. Rob Bukvich noted this is anticipated to be a week-long project, and one lane will remain open each way during the work. He then indicated that countdown timers are to be installed in the downtown core, and detector loops are to be added on the side streets with emphasis to be placed on the Main Street traffic. Responding to Jon Henderson, Rob Bukvich stated that today’s actuators are not sensitive enough to respond to a bicyclist; rather, a cyclist must use the pedestrian button. He indicated another option that could be pursued is a video actuator. Responding to Debbie Arkell, Joe Olsen stated the crosswalk treatment has not yet been determined, and assured her that the City will be involved in that process. Debbie Arkell then expressed an interest in possibly using the same crosswalk treatment on the side streets as on Main Street. Responding to Ralph Zimmer, Rob Bukvich stated the traffic signals are to be interconnected in an effort to maintain progression; however, they will be also semi-actuated through the core. Sara Folger stated the Downtown Bozeman Partnership has let the request for proposals to expand the downtown core to include the side streets between Mendenhall Street and Babcock Street. With that expansion, she suggested that CTEP monies could possibly be used to fund a portion of the costs of decorative crossings on the side streets. Detours. George Durkin asked that detours for city projects that impact county roads be better noticed. He also proposed that the contractors be required to provide dust abatement on unpaved county roads when they are used for detours, noting it is difficult enough to maintain them without the additional traffic. Valley Center Road. At Debbie Arkell’s request, Jeff Ebert provided an update on the Valley Center Road project, noting it is scheduled for 2008. He indicated the department is currently in the process of acquiring right-of-way. Responding to Doug McSpadden, Rob Bukvich stated the speed study on Valley Center Road was done by the City, but that study did not apply to the entire length of the roadway. He then indicated that the reconstruction project is divided into two pieces, with the east section to be done first and the west section to be done at a later date. ITEM 8. DISCUSSION ITEMS No discussion items were raised under this agenda item.19th Avenue Overpass. Kerry White proposed an overpass on 19th Avenue at West Main Street. He noted that from 3:30 p.m. to 6:00 p.m. on any given day, traffic is backed up because both streets are very busy and there is no way to handle the current volume of traffic with a traffic signal. Chris Saunders stated some of the current Main Street congestion problems result from the closure of Durston Road. He also suggested that if Stucky Road were extended to Kagy Boulevard, many of those accessing the southwest quadrant would take that route. He stated there is a plan in place to provide the needed transportation links, but they are costly. Debbie Arkell stated that, as development is occurring, the grid system is coming into place. She cited the improvements to Flanders Mill Road and Harper Puckett Road as examples and noted that two new signals are anticipated along South 19th Avenue south of Kagy Boulevard. Gas tax/miscellaneous updates. Chris Kukulski stated that the issue of a two-cent gas tax was discussed at the last City/County meeting; the County Commission is interested, and the City Commission is definitely interested. He then indicated that, during his Wednesday morning radio talk, one of the issues raised was left turn arrows, and he attempted to explain the challenges of planning when no left turn arrow was considered in the initially installation. City Manager Kukulski noted that opening of the Fowler Lane/West Garfield Street connection will be a huge reliever for the West College Street/South 19th Avenue corridor. Setting of speed limits. Chris Kukulski suggested that steps need to be taken in becoming more proactive in setting speed limits, particularly since rural roads are significantly different from urban streets. He suggested that the designing of streets and roads should include discussion of the speeds rather than setting the speeds at the 85th percentile from speed studies done after the improvements have been made. He noted that the Durston Road improvements will solve a lot of problems; however, he anticipates the neighborhoods will be unhappy when the speed limits are set at 35 or 40 miles per hour. Lee Provance stated the same issues revolve around setting speed limits in the County. He characterized it as a hugely political issue, noting that setting the speed limit at the 85th percentile will reduce accidents and improve safety; however, that often does not match with political pressures. ITEM 9. 2006 & 2007 MEETING DATES AND AADJOURNMENT – 11:4736 a.m. Wednesday, October 25, 2006 - Regular meeting 9:30 a.m. Wednesday, January 24, 2007 – Regular meeting 9:30 a.m. There being no further business to come before the Committee at this time, iIt was moved by JP PomnichowskiJeff Ebert, seconded by Lee ProvanceKerry White, that the meeting be adjourned. The motion carried. Reminder of upcoming meetings. Wednesday, October 25, 2006 – Regular meeting 9:30 a.m. Wednesday, January 24, 2007 – Regular meeting 9:30 a.m. *Transportation Coordinating Committee meetings are open to all members of the public. If you have a special need or disability, please contact our ADA Coordinator, Ron Brey, at 582-2306 (voice) or 582-2301 (TDD). ___________________________________________ Ross Gammon, Vice Chairperson Bozeman Area Transportation Coordinating Committee