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HomeMy WebLinkAbout011508 Planning Board MinutesMINUTES CITY OF BOZEMAN PLANNING BOARD, CITY HALL, COMMISSION MEETING ROOM 411 EAST MAIN STREET TUESDAY, JANUARY 15, 2008 ITEM 1. CALL TO ORDER AND ATTENDANCE President JP Pomnichowski called the regular meeting of the Planning Board to order at 7:04 p.m. and directed the secretary to take attendance. Members Present: Members Absent: JP Pomnichowski, President William Quinn (excused) Eric Roset Kaaren Jacobson (excused) Randy Carpenter Erik Henyon Edward Sypinski Caren Roberty Brian Caldwell Staff Present: Guests Present: Lanette Windemaker, Contract Planner Susan Kozub Shoni Dykstra, Planning Secretary Keith Waring Rob Pertzborn ITEM 2. PUBLIC COMMENT (0-15 MINUTES) {Limited to any public matter within the jurisdiction of the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.} Seeing there was none, President Pomnichowski closed this portion of the meeting. ITEM 3. MINUTES 1. December 18, 2007 President Pomnichowski noted the following corrections for the minutes of December 18, 2007, scare should be scarce and statues should be statutes. Seeing no other changes, additions or corrections to the minutes, President Pomnichowski stated the minutes of December 18, 2007 would stand as corrected. January 2, 2008 Seeing there were no changes, additions or corrections to the minutes, President Pomnichowski stated that the minutes from January 2, 2008 would stand as written. ITEM 4. PROJECT REVIEW 1. Subdivision Preliminary Plat Application #P-07046 (Eastlake Commercial MiSub) - A Minor Subdivision Preliminary Plat Application on behalf of the owner, Warner Pacific Properties, LLC, and the representative, Intrinsik Architecture, Inc, to allow the subdivision of 7.65 acres into five lots for B-2 (Community Business District) development. The property is legally described as Lot 1A of Corrected Plat of Lots 1 & 2 of Minor Subdivision No. 221, Section 26, T1S, R5E, City of Bozeman, Gallatin County, Montana. (Windemaker) Staff Report: Contract Planner Lanette Windemaker presented the staff report for Eastlake Commercial Center Minor Subdivision. She noted the application was to subdivide 7.65 acres into five commercial lots. She noted the property was located at the southeast corner of Valley Center Road and North 27th Avenue. She noted that the property bordered the section of North 27th Avenue which is still gravel. She stated the lots faced Valley Center Road on the north, North 27th Avenue on the west, and Eastlake Road on the south. She noted the interior traffic driveways would make it function as a coordinated commercial area. No public comment has been received to date. Applicant Presentation: Susan Kozub, Intrinsik Architecture, noted the applicant generally agreed to all the recommended conditions in the staff report. She handed out and described three clarifications to Staff conditions. The applicant would like Condition 7 to read “The subdivider shall install sidewalks (unless another type of transportation pathway is determined to be more appropriate) along the east side of North 27th Avenue in accordance with city specifications.” The applicant would like to see Condition 20 read, “All improvements shown on the ‘Utility Master Plan’ exhibit submitted with the Preliminary Plat application shall be installed by the subdivider, or financially guaranteed, prior to Final Plat Approval. A note shall be added to the ‘Utility Master Plan’ clarifying that sidewalks on the east side of North 27th Avenue and interior pedestrian sidewalks (except as required with Condition 10) will be installed with future development.” The final clarification was for Condition 22 to read, “A temporary stormwater retention pond shall be constructed if required by the Stormwater Study to capture runoff from the eastern portion of Eastlake Road not draining to the subdivision detention pond. The pond shall be located within a temporary stormwater easement on the neighboring property, or within a common open space parcel.” Questions for Applicant and Staff: Erik Henyon noted the applicant had included an unusual amount of information pertaining to stormwater, and he sought clarification on the purpose of that. Keith Waring noted they included what was required for the application, and the owners wanted to move forward with the project as soon as possible. Brian Caldwell asked the applicant to explain what lots were affected by the clarification on Condition 20. Mr. Waring noted it would affect lots 1, 2, and 3. He noted the condition should read “sidewalks on the west side of North 27th Avenue” rather than “sidewalks on the east side of North 27th Avenue”. Ed Sypinski sought clarification on the application’s compliance with entryway corridor requirements. Planner Windemaker noted that the current application was not a being presented for site plan design and would be reviewed under those requirements later, but she also noted that the application was currently in compliance with those standards. Randy Carpenter asked Staff to address the clarifications on the conditions. Planner Windemaker noted she would like the clarification of Condition 20 to read, “All improvements shown on the ‘Utility Master Plan’ exhibit submitted with the Preliminary Plat application shall be installed by the subdivider, or financially guaranteed, prior to Final Plat Approval. A note shall be added to the ‘Utility Master Plan’ clarifying that sidewalks on the west side of North 27th Avenue and interior pedestrian sidewalks (except as required with Condition 10 and along Eastlake Road) will be installed with future development.” She noted the Utility Master Plan had depicted sidewalks on both sides of the street, but the applicant would only be held responsible for the sidewalk on the east side. President Pomnichowski sought clarification on the floodplain and its location in regards to the setback. Planner Windemaker noted the 10 foot concrete walk would probably be built within the 50 foot setback around the floodplain, and the applicant would have a permit if required. Planner Windemaker also noted the detention pond was in the area President Pomnichowski was referencing so no sidewalks would be in that particular area. President Pomnichowski sought clarification for the parking plan for each of the lots. Ms. Kozub noted that each building had its own parking calculations, but they had the option to design the parking to be shared. President Pomnichowski asked Staff to address the lift station requirements. Planner Windemaker noted the lift station would be private and would serve only the five lots in the subdivision. Public Comment Seeing there was none, President Pomnichowski closed this portion of the meeting. Discussion Mr. Caldwell noted his desire to see the stormwater retention pond to be designated as a separate parcel. He feels the application meets the design objectives well. He also noted the parking and interconnectivity of parking proposed with the application. President Pomnichowski stated her appreciation of the applicant’s willingness to participate in completing the road requirements. Motion and Vote It was moved by Mr. Henyon, seconded by Eric Roset, to approve the clarification of Condition 7 to read, “The subdivider shall install sidewalks (unless another type of transportation pathway is determined to be more appropriate) along the east side of North 27th Avenue in accordance with city specifications”. Those voting Aye being Mr. Henyon, Mr. Roset, Mr. Carpenter, Mr. Sypinski, Mr. Caldwell, Caren Roberty, and President Pomnichowski. Those voting no being none. The motion carried 7-0. It was moved by Mr. Roset, seconded by Ms. Roberty, to approve the clarification of Condition 20 to read, “All improvements shown on the ‘Utility Master Plan’ exhibit submitted with the Preliminary Plat application shall be installed by the subdivider, or financially guaranteed, prior to Final Plat Approval. A note shall be added to the ‘Utility Master Plan’ clarifying that sidewalks on the west side of North 27th Avenue and interior pedestrian sidewalks (except as required with Condition 10 and along Eastlake Road) will be installed with future development.” Those voting Aye being Mr. Roset, Ms. Roberty, Mr. Henyon, Mr. Carpenter, Mr. Sypinski, Mr. Caldwell, and President Pomnichowski. Those voting no being none. The motion carried 7-0. It was moved by Mr. Caldwell, seconded by Mr. Roset, to approve the clarification of Conditional 22 to read, “A temporary stormwater retention pond shall be constructed if required by the Stormwater Study to capture runoff from the eastern portion of Eastlake Road not draining to the subdivision detention pond. The pond shall be located within a temporary stormwater easement on the neighboring property, or within a common open space parcel.” President Pomnichowski sought clarification for how the condition could require an easement on the neighboring property. Planner Windemaker noted it was not a requirement, but an option that may be available. Mr. Waring noted he had discussed another alternative with Engineering, but the main clarification was the pond would only be constructed if the study required the mitigation. Those voting Aye being Mr. Caldwell, Mr. Roset, Ms. Roberty, Mr. Henyon, Mr. Carpenter, Mr. Sypinski, and President Pomnichowski. Those voting no being none. The motion carried 7-0. It was moved by Mr. Caldwell, seconded by Mr. Sypinski, to recommend approval of the Eastlake Commercial Minor Subdivision Preliminary Plat Application #P-07046 to the City Commission as outlined in the Staff Report and amended by the Planning Board. Those voting Aye being Mr. Caldwell, Mr. Sypinski, Mr. Roset, Ms. Roberty, Mr. Henyon, Mr. Carpenter, and President Pomnichowski. Those voting no being none. The motion carried 7-0. ITEM 5. NEW BUSINESS 1. Planning Board By-laws as proposed on January 2, 2008. The Planning Board discussed the proposed amendments and decided to add language to clarify when appointments of officers would be made. The proposed by-laws will be an action item on the next agenda. President Pomnichowski noted the deadline to apply for the planning board for the upcoming terms was January 16, 2008. Mr. Caldwell noted the creation of the new advisory board and the updated process. He also noted his desire to see the application process become more digitalized. Mr. Henyon also noted his frustration when trying to find minutes from previous planning board meetings. Ms. Roberty noted that she would not be able to make the February 5th meeting. Mr. Henyon noted he would not be able to make the February 20th meeting. ITEM 6. ADJOURNMENT Seeing there were no further issues before the Board, President Pomnichowski adjourned the meeting at 8:00 p.m. __________________________________ __________________________________ JP Pomnichowski, Chair Andrew C. Epple, Director Planning Board Planning & Community Development City of Bozeman City of Bozeman