HomeMy WebLinkAbout10-07-09 Tourism Business Improvement District Minutes
FINAL Tourism Business Improvement District
Minutes 2nd Meeting October 7, 2009, 12 Noon
Wingate Inn, Bozeman Montana
Present: Cyndy Andrus (Executive Director Tourism Improvement District)
Board Members: Andrew Ash, Lynn Bendz, Mark Jones, Tim Kuhlman, Carl Solvie, Tom Stenzel.
No Public Present
Minutes from Sept 30, 2009 meeting were reviewed. Cyndy Andrus did say that public comment should
always be noted in the minutes if there is any. Andrew Ash motioned for approval; Tim Kuhlman
seconded, and voice approval by members.
The suggested by-laws were studied by the board since last meeting and some changes were made. Mark
Jones suggested deleting the paragraph prohibiting indebtedness, as we may need to borrow some seed
st
money during our 1 year of operation before the tax funds begin streaming into the BTBID checking
account. We will need money for insurance, some payroll funds, and an accounting firm. Tim Kuhlman
suggested refining the purpose of our taxing district to clearly identify that increasing the number of
hotel/motel guests is a prime goal. Cyndy Andrus said that we should have in the by-laws a method of
dissolving the BTBID if ever needed. Much discussion followed but it was decided that this could be
dealt with in the future, so nothing done now. Mark Jones suggested including 3 to 5 business
representatives as ex officio board members for their contacts and expertise when dealing with
tournaments & other large group functions. We can decide who to invite later. Tim Kuhlman motioned
that the by-laws be accepted as amended; Andrew Ash seconded the motion, and the motion passed with
unanimous voice approval.
Chairman Mark Jones said that Greg Sullivan, city attorney, will attend our November 4 meeting to
answer many questions about our funding, tax collection, loans, and other items. Meeting location to be
determined.
Mark Jones asked for volunteers to head sub-committees to investigate the complexities of several issues.
Carl Solvie will deal with liability insurance needs of the BTBID. Tom Stenzel will talk to lenders to see
if funding our board with an approximate $250,000 line of credit is possible. Andrew Ash will talk to
some accounting firms about our audit needs. Reports will be given at next meeting.
Cyndy Andrus suggested some minor changes to the proposed budget and work plan. The administration
funding was reduced from $210,000 to $150,000 and the advertising budget was increased from
$200,000 to $260,000. Lynn Bendz motioned for approval, Tom Stenzel seconded, all voiced approval.
Our next meeting will be October 21. Location and time to be determined.
Motion to adjourn the meeting at 1:40 pm by Andrew Ash, seconded by Carl Solvie. All approved.
Minutes submitted by Lynn Bendz secretary