HomeMy WebLinkAbout09-30-09Tourism Business Improvement District (first meeting) Minutes
Tourism Business Improvement District
Final Meeting Minutes for September 30, 2009, 12 Noon
Wingate Inn, Bozeman Montana
Present: Cyndy Andrus, Executive Director Bozeman TBID
Board Members: Lynn Bendz, Mark Jones, Tim Kuhlman, Carl Solvie, Steve Sparks, Tom Stenzel.
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?1 order of business after introductions was the election of officers. Mark Jones and Steve Sparks both
volunteered to be chairman, and each gave us reasons why each felt they were qualified to be chairman.
Anonymous ballots were taken from the 6 voting members. It was 3 votes for each candidate, resulting
in a tie. Steve Sparks then offered to be vice-chairman. Carl Solvie made the motioned that Mark
Jones be elected chairman and Steve Sparks be elected the vice-chairman. Motion seconded by Tim
take the
Kuhlman. All membersmeeting
voiced affirmative votes. Lynn Bendz offered to be secretary and
minutes if someone else would volunteer to be the treasurer. Tom Stenzel agreed to the treasurer
position. Carl Solvie motioned that Lynn Bendz be elected secretary, and Tom Stenzel be elected
treasurer. Motion seconded by Tim Kuhlman. All members voiced affirmative votes.
?Next order of business was to set meeting times and dates. There was agreement that until we get
organized and have a plan, we will need to meet weekly. Mark suggested meeting every Wednesday
until further notice. The next meeting will again be at the Wingate Inn at noon on Oct 7, 2009.
?The final ethics training class is tonight Wed 9/30/09 at the city building. All board members must
attend one of the sessions.
?Cyndy Andrus read from the Montana Code Annotated Section 7-12-110 the purpose of our Tourism
Business Improvement District (TBID). General questions and discussion followed.
?Mark Jones opened Public Comment. . There was no public comment. Mark Jones closed Public
comment.
?Cyndy Andrus provided a proposed TBID budget and work plan. Discussion and revision of the budget
followed. Tom Stenzel suggested 1 budget line item should be tournament sponsorships. The board
discussed lowering the projected revenue amount from $511,000 to $450,000
?Carl Solvie motioned that the budget be amended to include:
Administration Expense $210,000
Advertising/Marketing $40,000
Sponsorship/Tournaments $200,000
These figures will be adjusted as needed. This motion seconded by Tom Stenzel. All board members
verbally affirmed. The work plan will be discussed at our next meeting. When the work plan and budget are
approved, they will be presented to the City Commission for their approval.
?Cyndy Andrus had sent out a sample of TBID by-laws used by another tourism board. Mark Jones
suggested including additional business representation as ex officio board members be included in the
bylaws. They could offer us valuable contacts and information about tournaments and other large group
functions. We will all read the sample by-laws and discuss them at the next meeting.
?Cyndy Andrus mentioned to the board that a discussion about her compensation and a memorandum of
understanding between the TBID and Chamber of Commerce should be considered in a future
discussion. Her time at our functions and her research time are not compensated by the Bozeman
Chamber of Commerce. Steve Sparks asked for information about comparative pay of other similar
positions and Cyndy will try to obtain more information. To be discussed at future meetings.
?Motion to adjourn the meeting at 1:30pm by Carl Solvie. Seconded by Tom Stenzel. Approved.
Minutes submitted by Lynn Bendz secretary